Microsoft Office Illustrated Introductory, Premium Edition A Presentation Enhancing

2Enhancing a Presentation Objectives  Insert clip art  Insert, crop, and scale a picture  Embed a chart  Enter and edit data in the datasheet  Format a chart

3Enhancing a Presentation Objectives  Create tables in PowerPoint  Use slide show commands  Set slide show timings and transitions  Set slide animation effects

4Enhancing a Presentation Inserting Clip Art  PowerPoint has professionally designed images, called clip art, that you can place in your presentation –Clip art, photographs, movies, and sounds are stored in the Microsoft Clip Organizer –The Clip Organizer sorts clips into groups –The Clip Organizer can be customized

5Enhancing a Presentation Inserting Clip Art (cont.) Insert Clip Art task pane Click to locates clips on the Web

6Enhancing a Presentation Inserting, Cropping, and Scaling a Picture  A picture in PowerPoint is a scanned photograph, a piece of line art, clip art, or other artwork that is created in another program –Parts of a picture can be hidden or cropped from view –A picture’s size can change by dragging a sizing handle or by scaling it by a specific percentage

7Enhancing a Presentation Inserting, Cropping, and Scaling a Picture (cont.) Picture sizing handle Cropping pointer Inserted picture

8Enhancing a Presentation Inserting, Cropping, and Scaling a Picture (cont.)  Ways to use graphics with PowerPoint –A variety of graphics with different file formats can be inserted into a presentation –Most PowerPoint clip art is in Windows metafile format (.wmf) Graphics with.wmf format can be recolored, ungrouped, and editedGraphics with.wmf format can be recolored, ungrouped, and edited Graphics with other file formats can’t be edited or ungroupedGraphics with other file formats can’t be edited or ungrouped –PowerPoint slides can be saved as a graphic file

9Enhancing a Presentation Embedding a Chart  PowerPoint has a program called Microsoft Graph that you use to create charts for your slides –A chart is a graphical representation of numerical data –A datasheet contains the numerical data displayed in the chart –An inserted chart in PowerPoint is embedded into the presentation An embedded object becomes a part of the presentationAn embedded object becomes a part of the presentation

10Enhancing a Presentation Embedding a Chart (cont.) Cell Active cell Data label Row heading Column heading Chart Data series marker corresponds to data series

11Enhancing a Presentation Entering and Editing Data in the Datasheet  After a chart is embedded into a presentation, you need to replace the data with your own –Import data from another source or enter your own –The chart automatically reflects the changes you make in the datasheet –Vertical axis is the Value axis –Horizontal axis is the Category axis

12Enhancing a Presentation Entering and Editing Data in the Datasheet (cont.) Icons identify legend labels

13Enhancing a Presentation Entering and Editing Data in the Datasheet (cont.)  Series in Rows vs. Series in Columns –Series in Rows means that the information in the rows are on the Value axis and displayed in the legend –Series in Columns means that the information in the columns are on the Value axis and displayed in the legend

14Enhancing a Presentation Formatting a Chart  Change the appearance of a chart to emphasize certain elements –Change the chart type (pie, column, bar, etc.) –Create titles, format chart labels, move the legend, add other elements –Change fill color, pattern, and line style

15Enhancing a Presentation Formatting a Chart (cont.) Chart title Rotated axis title Moved legend

16Enhancing a Presentation Formatting a Chart (cont.)  Customizing charts –Customize the look of a data series by changing its fill color, border, shape, or data label –Double-click any data series element to open the Format Data Series dialog box –Change the depth of 3-D charts

17Enhancing a Presentation Creating Tables in PowerPoint  Used to display information in a row and column format –Create using the Insert Table button on the Standard toolbar –Format using the Formatting toolbar or the Tables and Borders toolbar

18Enhancing a Presentation Creating Tables in PowerPoint (cont.) Table

19Enhancing a Presentation Using Slide Show Commands  Show a presentation using Slide Show view –Use slide show options to customize the slide show –Draw, or annotate, on the screen –Jump to other slides in the presentation

20Enhancing a Presentation Using Slide Show Commands (cont.) Slide Show keyboard commands

21Enhancing a Presentation Using Slide Show Commands (cont.) Highlight pen Annotation

22Enhancing a Presentation Setting Slide Show Timings and Transitions  Set how and when a slide appears on the screen –Set the slide timing or amount of time a slide is visible –Set slide transitions, which are special visual effects that determine how the slide moves in and out of view

23Enhancing a Presentation Setting Slide Show Timings and Transitions (cont.) Slide Transition task pane Slide timing Transition icon

24Enhancing a Presentation Setting Slide Show Timings and Transitions (cont.)  Rehearsing slide show timings –Use the Rehearse Timings button on the Slide Sorter toolbar to set customized timings for each slide –Useful when you have a self-running presentation Rehearsal toolbar

25Enhancing a Presentation Setting Slide Animation Effects  Animation effects let you control how text and graphics appear on the screen during a slide show –You can set custom animation effects or an animation scheme An animation scheme is a set of predefines visual effects for the slide transition, title text, and bullet points of the slideAn animation scheme is a set of predefines visual effects for the slide transition, title text, and bullet points of the slide –Animation tags identify what elements are animated

26Enhancing a Presentation Setting Slide Animation Effects (cont.) Animation tag Some effects show an animation path Custom Animation task pane

27Enhancing a Presentation Setting Slide Animation Effects (cont.)  Presentation Checklist –You should always rehearse your slide show, if possible, in the room and with the equipment you will use –Use the following points to help you prepare to give a presentation: Make sure PowerPoint or the PowerPoint Viewer is installed on the computerMake sure PowerPoint or the PowerPoint Viewer is installed on the computer Make sure you have the presentation fileMake sure you have the presentation file Check the projection deviceCheck the projection device Know how to control the room lightingKnow how to control the room lighting Make sure you have all materialsMake sure you have all materials