1. Microsoft Office 2010 for Medical Professionals - Illustrated PowerPoint Unit C: Finalizing a Presentation

2. Objectives Insert text from Microsoft WordInsert text from Microsoft Word Insert clip artInsert clip art Insert and style a pictureInsert and style a picture Insert a tableInsert a table Modify mastersModify masters Microsoft Office 2010 for Medical Professionals - Illustrated

3. Objectives (continued) Customize the background and themeCustomize the background and theme Use slide show commandsUse slide show commands Set slide transitions and timingsSet slide transitions and timings Animate objectsAnimate objects Microsoft Office 2010 for Medical Professionals - Illustrated

4. Inserting Text From Microsoft Word You can insert text into PowerPoint from word processing programs, like Microsoft Word.You can insert text into PowerPoint from word processing programs, like Microsoft Word. Acceptable file formats include:Acceptable file formats include: Microsoft Word format (.docx)Microsoft Word format (.docx) Rich Text Format (.rtf)Rich Text Format (.rtf) Plain text format (.txt)Plain text format (.txt) HTML format (.htm)HTML format (.htm) Microsoft Office 2010 for Medical Professionals - Illustrated

5. Inserting Text From Microsoft Word (continued) PowerPoint preserves the formatting:PowerPoint preserves the formatting: A Heading 1 style in Word becomes a slide title in PowerPoint.A Heading 1 style in Word becomes a slide title in PowerPoint. A Heading 2 style becomes the first level of text in a bulleted list.A Heading 2 style becomes the first level of text in a bulleted list. With plain text, PowerPoint creates an outline based on each paragraph.With plain text, PowerPoint creates an outline based on each paragraph. Microsoft Office 2010 for Medical Professionals - Illustrated

6. Inserting Text From Microsoft Word (continued) To insert text, click the Home tab on the Ribbon, click the New Slide button list arrow in the Slides group, then click Slides from Outline.To insert text, click the Home tab on the Ribbon, click the New Slide button list arrow in the Slides group, then click Slides from Outline. To insert slides from another presentation, click the New Slide button list arrow in the Slides group, then click Reuse Slides.To insert slides from another presentation, click the New Slide button list arrow in the Slides group, then click Reuse Slides. Microsoft Office 2010 for Medical Professionals - Illustrated

7. Inserting Text From Microsoft Word (continued) Text imported from Word:Text imported from Word: Microsoft Office 2010 for Medical Professionals - Illustrated

8. Inserting Clip Art In PowerPoint you have access to a collection of assorted types of media clips.In PowerPoint you have access to a collection of assorted types of media clips. The types of clips include:The types of clips include: Illustrations - called clip artIllustrations - called clip art PhotographsPhotographs AnimationsAnimations VideosVideos SoundsSounds Microsoft Office 2010 for Medical Professionals - Illustrated

9. Inserting Clip Art (continued) Microsoft Office clip art is stored in the Microsoft Clip Organizer and is recognized using keywords.Microsoft Office clip art is stored in the Microsoft Clip Organizer and is recognized using keywords. The Clip Organizer is organized into folders called collections that you can customize by adding, moving, or deleting clips.The Clip Organizer is organized into folders called collections that you can customize by adding, moving, or deleting clips. Microsoft Office 2010 for Medical Professionals - Illustrated

10. Inserting Clip Art (continued) To insert Clip Art, click the Clip Art icon in the Content placeholder.To insert Clip Art, click the Clip Art icon in the Content placeholder. The Clip Art task pane opensThe Clip Art task pane opens At the top of the task pane in the Search for text box, you can enter a descriptive keyword to search for clips.At the top of the task pane in the Search for text box, you can enter a descriptive keyword to search for clips. Microsoft Office 2010 for Medical Professionals - Illustrated

11. Inserting Clip Art (continued) Clip Art task pane:Clip Art task pane: Microsoft Office 2010 for Medical Professionals - Illustrated

12. Inserting and Styling a Picture In PowerPoint, a picture is artwork created in another program and inserted into PowerPoint.In PowerPoint, a picture is artwork created in another program and inserted into PowerPoint. Examples of pictures include:Examples of pictures include: digital photographdigital photograph a piece of line art or clip arta piece of line art or clip art other artworkother artwork Microsoft Office 2010 for Medical Professionals - Illustrated

13. Inserting and Styling a Picture (continued) There are 14 types of picture formats that you can insert into PowerPoint.There are 14 types of picture formats that you can insert into PowerPoint. Some examples include.jpeg and.bmp.Some examples include.jpeg and.bmp. Microsoft Office 2010 for Medical Professionals - Illustrated

14. Inserting and Styling a Picture (continued) You can hide a portion of the picture by cropping it.You can hide a portion of the picture by cropping it. To insert a picture:To insert a picture: Click the Picture button in the Images group on the Insert tab.Click the Picture button in the Images group on the Insert tab. Or click the Picture icon in a content placeholder.Or click the Picture icon in a content placeholder. Microsoft Office 2010 for Medical Professionals - Illustrated

15. Inserting and Styling a Picture (continued) Cropping a pictureCropping a picture Microsoft Office 2010 for Medical Professionals - Illustrated

16. Inserting and Styling a Picture (continued) Compressing a picture changes the amount of color used in the picture with no loss of quality.Compressing a picture changes the amount of color used in the picture with no loss of quality. By default, all inserted pictures in PowerPoint are automatically compressed using the settings in the PowerPoint Options dialog box.By default, all inserted pictures in PowerPoint are automatically compressed using the settings in the PowerPoint Options dialog box. Microsoft Office 2010 for Medical Professionals - Illustrated

17. Inserting a Table Use a table when you have information that would look best organized in rows and columns.Use a table when you have information that would look best organized in rows and columns. To insert a table, click the Table button in the Tables group on the Insert tab.To insert a table, click the Table button in the Tables group on the Insert tab. Microsoft Office 2010 for Medical Professionals - Illustrated

18. Inserting a Table (continued) You can also click the Insert Table icon in the content placeholder.You can also click the Insert Table icon in the content placeholder. Enter text in each cell, then press [Tab] to go to the next cell.Enter text in each cell, then press [Tab] to go to the next cell. Microsoft Office 2010 for Medical Professionals - Illustrated Insert Table icon

19. Inserting a Table (continued) Use the Design tab to apply color styles, change cell borders and add cell effects.Use the Design tab to apply color styles, change cell borders and add cell effects. Use the Layout tab to add rows and columns to your table, adjust the size of cells, and align text in the cells.Use the Layout tab to add rows and columns to your table, adjust the size of cells, and align text in the cells. Microsoft Office 2010 for Medical Professionals - Illustrated

20. Inserting a Table (continued) Table inserted into a slide:Table inserted into a slide: Microsoft Office 2010 for Medical Professionals - Illustrated

21. Modifying Masters Each presentation contains a slide master that stores information about the theme, layouts, fonts, and colors used in the presentation.Each presentation contains a slide master that stores information about the theme, layouts, fonts, and colors used in the presentation. To make changes that affect all of the slides in the presentation, edit the slide master.To make changes that affect all of the slides in the presentation, edit the slide master. Microsoft Office 2010 for Medical Professionals - Illustrated

22. Modifying Masters (continued) To edit a slide master click the View tab on the Ribbon, click the Slide Master button in the Master Views group.To edit a slide master click the View tab on the Ribbon, click the Slide Master button in the Master Views group. There are three Master views:There are three Master views: Slide Master viewSlide Master view Notes Master viewNotes Master view Handout Master viewHandout Master view Microsoft Office 2010 for Medical Professionals - Illustrated

23. Modifying Masters (continued) Slide Master view:Slide Master view: Microsoft Office 2010 for Medical Professionals - Illustrated

24. Customizing the Background and Theme Every slide has a background, which is the area behind the text and graphics.Every slide has a background, which is the area behind the text and graphics. A background graphic is an object placed on the slide master.A background graphic is an object placed on the slide master. Theme colors determine the colors for all elements in your presentation.Theme colors determine the colors for all elements in your presentation. Microsoft Office 2010 for Medical Professionals - Illustrated

25. Customizing the Background and Theme (continued) To change the background, click the Design tab on the Ribbon, click the Background Styles button in the Background group.To change the background, click the Design tab on the Ribbon, click the Background Styles button in the Background group. Microsoft Office 2010 for Medical Professionals - Illustrated

26. Customizing the Background and Theme (continued) Slide with new background style applied:Slide with new background style applied: Microsoft Office 2010 for Medical Professionals - Illustrated

27. Customizing the Background and Theme (continued) Theme colors:Theme colors: Microsoft Office 2010 for Medical Professionals - Illustrated

28. Customizing the Background and Theme (continued) Slide with new theme colors and fonts:Slide with new theme colors and fonts: Microsoft Office 2010 for Medical Professionals - Illustrated

29. Using Slide Show Commands Slide Show view allows you to show your presentation to an audience from your computer.Slide Show view allows you to show your presentation to an audience from your computer. During your presentation you can annotate (draw on) your slides to emphasize key points.During your presentation you can annotate (draw on) your slides to emphasize key points. Microsoft Office 2010 for Medical Professionals - Illustrated

30. Using Slide Show Commands (continued) To access the annotation tools, move the pointer to the lower-left corner of the screen to display the Slide Show toolbar.To access the annotation tools, move the pointer to the lower-left corner of the screen to display the Slide Show toolbar. Microsoft Office 2010 for Medical Professionals - Illustrated

31. Using Slide Show Commands (continued) Annotated Slide:Annotated Slide: Microsoft Office 2010 for Medical Professionals - Illustrated

32. Using Slide Show Commands (continued) Slide Show keyboard commands:Slide Show keyboard commands: Microsoft Office 2010 for Medical Professionals - Illustrated

33. Setting Slide Transitions and Timings Slide transitions – the visual and audio effects that determine how a slide moves on and off the screen during a slide show.Slide transitions – the visual and audio effects that determine how a slide moves on and off the screen during a slide show. Slide timing – the amount of time a slide is visible on the screen during a slide show.Slide timing – the amount of time a slide is visible on the screen during a slide show. Transitions and timing are set on the Transitions tab on the Ribbon.Transitions and timing are set on the Transitions tab on the Ribbon. Microsoft Office 2010 for Medical Professionals - Illustrated

34. Setting Slide Transitions and Timings (continued) Slide Sorter view showing transitions and timing:Slide Sorter view showing transitions and timing: Microsoft Office 2010 for Medical Professionals - Illustrated

35. Animating Objects Animations control how objects and text appear on the screen during a slide show.Animations control how objects and text appear on the screen during a slide show. You can animate the following objects:You can animate the following objects: Text, pictures, soundsText, pictures, sounds Hyperlinks, SmartArt, and charts.Hyperlinks, SmartArt, and charts. Animation is set using the Animations tab on the Ribbon.Animation is set using the Animations tab on the Ribbon. Microsoft Office 2010 for Medical Professionals - Illustrated

36. Animating Objects (continued) Animation applied to a picture:Animation applied to a picture: Microsoft Office 2010 for Medical Professionals - Illustrated

37. Summary In this chapter you learned how to: Insert text from Microsoft WordInsert text from Microsoft Word Insert clip artInsert clip art Insert and style a pictureInsert and style a picture Insert a tableInsert a table Modify mastersModify masters Microsoft Office 2010 for Medical Professionals - Illustrated

38. Summary (continued) In this chapter you learned how to: Customize the background and themeCustomize the background and theme Use slide show commandsUse slide show commands Set slide transitions and timingsSet slide transitions and timings Animate objectsAnimate objects Microsoft Office 2010 for Medical Professionals - Illustrated