WEB PRICING SYSTEM User Manual

Click here to Log In The Defense Commissary Agency Vendor Price Change system is located at The screen below will be displayed for Vendor Login.

(1) Type your User ID here in all CAPITAL LETTERS (2) Type your Password here (3) Click Here to Sign On The next screen will ask for your User ID and Password. Your User ID and Password should be the same. It will be DECA followed by your vendor number : DECAH093, for example.

Click here to verify account information Next, the main menu is displayed. When signing on for the first time, click on “Edit my account” to verify your account information and change your password.

Your account information will appear on the next screen. Review and make any necessary changes. For Security’s Sake - You must change your password the first time you log on. Otherwise anyone can access your account because the same password is given to every Vendor. Don’t forget your new password!! (1) Review existing account information and make changes if any information is incorrect (2) Type your current password here (3) Type new password here (4) Type new password again here (5) Click here to update information

Click here to change additional account info Click here to return to the Main Menu If you entered your password correctly, you will see the following screen. It confirms that your account has been updated successfully.

Click here to submit a price change Once you return to the main menu you may submit price changes.

(1) Select a Contract (PIIN) (2) Click here to continue The next screen allows you to select a contract (PIIN)

(1) Select a Region (2) Click here to continue

The next screen allows you to make any price changes. (1) Select the items you want change

(1) Select the date you want the price change(s) to be effective (3) Click here to continue

(2) Click here when you are ready to send price changes (3) Click here to continue (1) Click here to return to Step and make corrections before sending change

The next screen confirms the changes and provides a TCN number for future status checks. From this screen you may (1) return to the Main Menu to submit more price changes, (2) Logout, or (3) search history to check on the status of other price changes Click here to review the status of past price changes Click here for the Main Menu Click here to log out

(1) Type TCN here With the “Search History” option, you can look up price changes either by TCN or by Effective Date. You may also go to advanced search options. (2) Click here to Search (1) Type Effective Date Here (2) Click here to Search OR Click here for more search options

If you searched by effective date you will see the screen below with your search results. Click here for a new search

If you searched by TCN you will see the screen below with your search results. Click here for a new search

(1) Enter the period of time for which you want to search (2) Enter the effective dates for which you want to search (3) Select the status that is appropriate to your search (4) Select the order you would like the results grouped by 0 (5) You may enter a text item to restrict search results (6) Click here to search The Advanced Search screen allows you to narrow your search results even further. (6) Click here to return to the simple search

Your search results will appear on the screen below Click here for a new search

ERROR WARNING The following slides illustrate the various error and warning messages you may encounter while using the Web Pricing System and how to fix them

VENDOR LOGIN If a Password or User ID is not entered or is entered incorrectly, the following error message will be displayed: User ID or password incorrect Please enter your User ID and Password EDIT MY ACCOUNT Account information All required fields must contain vendor’s account information. If they are left blank, the following error message will be displayed: The following required fields were left blank: Password Change Current password must be entered correctly. If an incorrect password is entered, the following message will be displayed: Cannot update password information - Old Password is incorrect New password must be entered twice to confirm. If the entries are not identical, the following error message will be displayed: Cannot update password information - New Passwords do not match - password update failed New password must be 6- 8 characters. If it is not, the following error message will be displayed: Cannot update password information - New Password must be 6-8 characters

SUBMIT PRICE CHANGES Contract Selection A single contract must be selected to continue. If no contract is selected, the following error message will be displayed: No Contract (PIIN) selected, please click here to return to Step 1 and select a Contract (PIIN) Region Selection A single Region must be selected to continue. If no Region is selected, the following error message will be displayed: No Region (DoDAAC) selected, please click here to return to Step 2 and select a Region (DoDAAC) Effective Date An effective date of 4/1/99 or 4/16/99 must be entered. If an effective date is not selected, the following error message will be displayed: You must choose an Effective Date. Please go back or use the back button on your browser to return to step 3 Price Changes If a price increase or decrease is greater than 25% for an item, the following error message will be displayed: WARNING: Price increase greater than 25% for item #/Product WARNING: Price decrease greater than 25% for item#/Product

SEARCH HISTORY Effective Date An effective date of 4/1/1999 or 4/16/1999 must be entered. If an effective date is not selected, the following error message will be displayed: You must choose an Effective Date. Please go back or use the back button on your browser to return to step 3 If an effective date is entered incorrectly, the following error message will be displayed: You have entered an invalid date. Please go back and enter your dates in (MM/DD/YYYY) format.

Click on the button on your browser to return to the previous page. Click on the button on your browser to print the current page. Use the footer, displayed at the bottom of each screen, to navigate to the main menu, home, , logout or help screen at any time. You must change your initial password after you logon for the first time. Each vendor is given the same generic password, DECA followed by your vendor number. Change your password to protect the security of your account. Don’t forget your new password! If you do not have an address, there are numerous free sources available on the web Helpful Hints

If you are inactive for 10 minutes, you will automatically be logged out. After your price change is confirmed, record the Transaction Control Number (TCN). This number can be used later to check the status of that particular transaction. Please use the Search History option to check the status of each of your price changes. Status will be one of the following: Approved - your price change has been approved Rejected - your price change was rejected Submitted - your price change has been submitted, but not yet processed. Received and In Process - your price change has been submitted, and is being processed by DeCA's computer systems Not Processed Due to Internal Error - there was some error with your price change that prevented it from being processed successfully. Price changes in this status need to be resubmitted. If the error persists, contact Customer Support. Web Pricing System is best viewed with Netscape 4 or higher or Internet Explorer 4 or higher browsers Helpful Hints

Need information regarding registration? Forgot your password? Questions on how to use Web Pricing? Problems submitting price changes? During business hours contact: - Shirley Smith at (804) X Diana Leighty at (804) X48369 Toll free help after hours (866) Contact Information