SPC 2008 Year-end Closing Calendar Also see “Fiscal Year End Guidelines” On the Business Services website Under “Accounting” Color codes: Blue= (appearing as “2008”) Red= (appearing as “2009”) Green= Other pertinent information

March 2008 MondayTuesdayWednesdayThursdayFriday Begin review of remaining 2008 purchase orders; close those with no further activity; use “All Outstanding PO’s” report in PS Financials Pay Certs for 03/28/08 due by noon 21 College Closed Submit TRV’s and FRV’s for travel completed prior to 03/22/ Submit TRV’s and FRV’s for Travel completed through 03/14/08 Session certs due

April 2008 MondayTuesdayWednesdayThursdayFriday 1 Begin submitting 2009 open purchase orders to Purchasing 234 Pay certs for 04/11/08 due by noon 7 Submit TRV’s and FRV’s for Travel completed through 03/31/ Submit TRV’s and FRV’s for Travel completed through 04/08/08 Pay certs for 04/25/08 due by noon Submit requisitions for renewal maintenance contracts, lease renewals for 2009 Session certs due Last day to submit 2009 open purchase orders to Purchasing Submit TRV’s and FRV’s for Travel completed through 04/20/08

May 2008 MondayTuesdayWednesdayThursdayFriday 12 Pay certs for 05/09/08 due by noon Summer Session begins Deadline for submission of requests to Purchasing for PO rollovers (see Rules) 16 Last day to submit requisitions for Capital Outlay Items ( accounts) for 2008 Last day to submit requisitions in excess of $25,000 requiring bids for 2008 Pay certs for 05/25/08 due by noon College Closed Last day to submit all other 2008 purchase orders; requisitions submitted after this date will be funded from 2009 budgets Pay certs for 06/06/08 due by noon

June 2008 MondayTuesdayWednesdayThursdayFriday Session certs due IS/Payroll to run session accruals 13 Last day to place office supply orders against open purchase orders for 2008 Last day for submission of check requests for goods, services, etc. for the period 07/01/07 through 06/13/08 Pay certs for 06/20/08 due by noon 1617 BOT 2009 Budget Approval 18 Submit paper receiving reports to Site Receiving for goods, services, etc., provided on or before this date 19 IS/Payroll to run biweekly payroll accruals 20 Purchasing to process and dispatch 2009 open purchase orders to have in vendors’ hands by July Last day for submission of check requests for goods, services, etc. to AP for fiscal year 2008 expenditures Payroll accruals distributed for review (to Theresa, Vonda, Jane Mohr and Grant Accountants) 26 Deadline for Petty Cash reimbursements from 2008 budget Pay certs for 07/03/08 due by noon 27 TRV’s, FRV’s due in Accounts Payable for all travel completed through 06/20/08 30 Asset Tagging deadline Cash Counts Inventories Budget Supervisors to print Assets Missed List, sign, date and send to Asset Management Pay-for-Print Counts

July 2008 MondayTuesdayWednesdayThursdayFriday 12 Deadline for submitting check requests, invoices to AP to be paid from 2008 budget Deadline for submitting paper receiving reports to Site Receivers for goods, services, etc. received through June 30, 2008 AIS/Payroll to run compensated absences 34 Holiday 7 Final day for input of receivers for deliveries through June 30, Final day for AP input of 2008 business 9 Signed New Accountability forms sent to Asset Management 10 Session certs due 11 Deadline for submission of journal entries for business Deadline for submission of Accruals Pay certs for 07/18/08 due by noon 14 Deadline for 2008 budget journals BOOKS CLOSED Pay certs for 08/01/08 due by noon

Contact Information AREACONTACTTITLEPHONEFAX AccountingJayne BraySr Accounts PayableSusie CarvellAP Kate WenceSr AP Corinne KovichAP Fabiola CastilloAP – BudgetsRon BoyceBudget Administration & Systems Analyst Business ServicesTheresa FurnasAssociate VP, Fin & Business Services Business ServicesJamelle ConnerAssociate VP, Business Services, Planning, Budget, & Compliance Grants / Restricted Contracts Vonda WoodsSr Trenette BrownGrant VJ DixonGrant Mary HooverGrant PurchasingPaul Diane FranceyAssistant Ann BrowneSr Purchasing Marsha EubankPurchasing Linda RicePurchasing Student Acctg, Cash Receipts Mike MeigsDirector, Student Acctg & Business Systems TravelWyatt StyrzoAP Travel