1. Presentation Title | May 4, 2009 Closing Dates for Fiscal Year 2014 May 21, 2014 Controller’s Office

2. Presentation Title | May 4, 2009 F&A Advisory Meeting - May 21, 2014 Closing Dates for Fiscal Year 2014 University-wide Master Calendar All campuses (A, B, D, L, W + S) All system modules (GL, A/P, EX, AM, ePro, BuyWays, Grants, Payroll, SF, etc.) UMass Boston Year-end Activities Admin. Offices (Controller’s, Purchasing, OBFP, HR, ORSP…) UMass Boston Departments Review Last Date for Action Items Leanne Marden, Controller’s Office

3. Presentation Title | May 4, 2009  The dates listed apply to campus-based state and non-state funds; they do NOT apply to grants and contracts that continue beyond June 30, 2014.  The dates apply to financial business for FY 2014 (goods or services provided by 6/30/2014).  They do NOT apply to FY 2015 financial business (goods or services provided on or after 7/1/2014).  Future communications will inform departments of processes & timelines for FY 2015 business. Closing Dates for Fiscal Year 2014 Leanne Marden, Controller’s OfficeF&A Advisory Meeting - May 21, 2014

4. Presentation Title | May 4, 2009 Closing Dates for Fiscal Year 2014 Leanne Marden, Controller’s Office PERSONNEL ACTIONS Wednesday, June 11 Monday, June 16 Monday, June 16 - Regular AA employees - PA forms to Budget & Planning - Other AA and all CC - PA forms to HR (including additional compensation) - Regular AA employee – PA forms changing funding source or department effective July 1 (for FY15 budgeting and reporting) TRAVEL Friday, June 13Travel Authorizations, Expense Reports & Supporting Documentation to the Controller’s Office VENDOR PAYMENTS Friday, June 20 Vendor invoices for purchase orders and disbursement vouchers to the Controller's Office (for processing against FY2014 budgets) JOURNAL ENTRIES/RECHARGES Friday, June 27 Journal entries/recharges to the Controller's Office BUYWAYS Monday, June 30 Tuesday, July 1 - Requisitions in an approved status with a valid budget prior to 12 noon will be sourced to a purchase order and issued to the vendor. You may continue to enter requisitions on BuyWays but your purchase order will not be exported to PeopleSoft for encumbering until Wednesday July 1 st against FY15 budgets. - All purchase orders with an open balance (not paid) will be dis-encumbered from FY14 budgets and re-encumbered against FY15 base budgets. TRANSACTION TYPE & DEADLINE DETAILS F&A Advisory Meeting - May 21, 2014

5. Presentation Title | May 4, 2009 Closing Dates for Fiscal Year 2014 Leanne Marden, Controller’s Office PROCARD Friday, June 20 Tuesday, July 1 Friday, July 11 All charges should be reallocated and/or ‘approved’ as soon as they post in the Procurement Card Center to allow for timely processing. - We recommend you complete your FY14 ProCard purchases prior to June 20 th to allow time for most suppliers to submit their charges to CitiBank. - Final bank feed [from Citibank] for FY14 transactions. Transactions not posted to Citibank by June 30 th, will be FY15 transactions. - FY14 On-line ProCard reallocations (available transactions in the Procurement Card Center only) FY14 CLOSING Friday, July 18Final FY2014 Closing of the Financial System JUNE MONTH-END REPORTS Monday, July 21 Final FY2014 (June) Month-End reports available TRANSACTION TYPE & DEADLINE DETAILS F&A Advisory Meeting - May 21, 2014