1. Year End Close Meeting April 27, 2016

2. Upcoming Deadlines Last day to submit requisitions for purchases requiring documented quotes. Required for purchases: $5,000-$500,000 using federal funds Required for purchases: $50,000-$500,000 using non-federal funds Last day to submit all other PO/SPO requisitions using FY2016 Funds. Holiday: Memorial Day Spring semester ePERs are generated. April 29 May 20 June 1 May 30

3. HOLIDAY July 4th First Close July 7 th Period 12 Second Close July 14 th (Period 996) Third Close July 21 st (Period 997) FY16 Year-End Closes

4. Journals

5. PSC – Important Dates Paper: PAs, NRs,SSPs Invoices/Vouchers to PSC New Vendor Information June 17 Encumbrances disappear June 20 Travel/Personal Reimbursements must be allocated and approved by 6pm June 21 Procurement Card Reports must be approved by 6pm. All others will be accrued. June 23 Close any unwanted POs/SPOs. Any SPO’s that need to roll to FY17 should have at least $1 balance. June 24 Last day to submit requests to cancel AP checks. (Noon Deadline) June 28

6. PSC – More Important Dates FY2016 goods and services must be physically received by end of business. June 30 All invoices for FY2016 business must be received and processed by noon. July 1 Last day to allocate Procurement Card Reports and approve PVs in Marketplace July 3 Data for Marketplace and Procurement Cards accruals is pulled. July 5 First day to send FY2017 invoices to PSC July 7 P-Card Accruals are posted on July 11 th, Marketplace accruals are posted on July 12 th July 11-12

7. Payroll – Important Dates Payroll Register available for month-end. Check funding distribution for summer pay. Approval deadline for position data, funding, and job data changes for PPE 06/18. June 23 All PETs will default to 06/30 until 07/14. Salary increases will be uploaded, HR Prod will only be available for review/inquiry. June 30 MON June Pay Day (moved from June 30 th ) July 1 Bi-Weekly (BW) Payroll, ending 07/02, will be processed. OUC will book accrual and reversal for BW PPE July 8 PETs for FY2016 must be entered by 6pm. July 14

8. Run m-Fin Outstanding Encumbrances Report Closing unneeded PO’s/SPOs will ensure that they do not roll forward into FY17. To close or change a PO or SPO, email changeorder@cu.edu Check funding distributions for employees that change during the summer. Due Today!!

9. Into the New Year-FY 2017 August 8, July FY 17 Period 1 (Tentative) Close July 29- FY17 Encumbrances July 25- Moratorium Ends July 25 - Accrual Journals Reversed. Actuals roll forward.