1. Year End Close Meeting
April 26, 2017

2. Year-End Calendars Online

3. Upcoming Deadlines
Last day to submit requisitions for purchases requiring documented quotes.
Required for purchases: $5,000-$500,000 using federal funds
Required for purchases: $50,000-$500,000 using non-federal funds
Last day to submit all other PO/SPO requisitions using FY2017 Funds.
Holiday: Memorial Day
Spring semester ePERs are generated.
May 01
May 19
May 29
June 1

4. FY17 Year-End Closes HOLIDAY July 4th First Close July 6th Period 12
Second Close July 13th (Period 996)
Third Close July 20th (Period 997)

5. No journals should be approved or manually posted on:
User Alert
No journals should be approved or manually posted on:
Friday, July 7th
Friday, July 14th
Friday, July 21st
Journals
Journals
Journals

6. PSC – Important Dates June 15 June 16 June 21 June 23 June 27
New Vendor Information
June 15
Last day to submit paper forms(PA, NR’s and SSP’s)
Last day for campus approval on PV’s in MRKTPlace
June 16
Travel/Personal Reimbursements must be allocated and approved by 6pm.
June 21
Procurement Card Reports must be approved by 6pm.
All others will be accrued.
June 23
Close any unwanted POs/SPOs.
Any SPO’s that need to roll to FY17 should have at least $1 balance.
Last day to submit requests to cancel AP checks. (Noon Deadline)
June 27

7. PSC – More Important Dates
FY2017 goods and services must be physically received by end of business.
June 30
All invoices for FY2017 business must be received and processed by noon.
July 3
Last day to allocate Procurement Card Reports 6pm and approve PVs in Marketplace deadline is noon
Data for Marketplace and Procurement Card accruals is pulled.
July 5
New business--First day to send FY2018 invoices to PSC
July 7
P-Card Accruals and Marketplace accruals are posted. ACCAPMKT and ACCESP
July 10

8. ACCESP Accruals

9. Payroll – Important Dates
Payroll Register available for month-end.
Check funding distribution for summer pay.
Approval deadline for position data, funding, and job data changes for PPE 06/17.
June 26
All PETs will default to 06/30 until 07/13.
Salary increases will be uploaded, HR Prod will only be available for review/inquiry.
June 30
MON June Pay Day (moved from June 30th )
July 3
Processing BW PPE 07/01 (PPE 6/18 - 7/1) (Hold post processing to FIN until after close)
OUC will book accrual and reversal for BW PPE accrual to 6/30 will post in Per 996
July 7
PETs for FY2017 must be entered by 6pm.
July 13

10. Do Today!! Look at Your Encumbrances
Run m-Fin Outstanding Encumbrances Report
Look at Your Encumbrances
Closing unneeded PO’s/SPOs will ensure that they do not roll forward into FY18.
To close or change a PO or SPO,
Close POs/SPOs that You Don’t Need
Check funding distributions for employees that change during the summer. Also check any grant funding that ends in June.
Summer Funding Distributions

11. More To Do Today!! Reconcile Speedtypes
Run m-Fin Financial Detail Report
Review and reconcile Company Card Personal
Account
Run m-Fin Account Number Report by your Orgs
Clear all Company Card Unallowable Expenses
Account

12. And Still More To Do Today!!
Clean up any Clearing Speedtypes
Run m-Fin Financial Detail Report
Payroll Suspense
If we bug you clean it up
Deficits

13. Now a word from the Budget Office. Bursar-Allison
ST cleaned up by acct code
Fee ST clean up after deferrals
Aux budgets to match actuals
GAR 8%
1 month salary sweep which FY
Transfer > $10,000 to PF
No Carryforward
Spending plans due Sept 30th
** Balance in Fee ST has to have a spending plan** These were audited!!!!
Bad debt by May month end
Cash pickup done earlier
Deposits in by 2pm on June 30

14. August 1 - Accrual Journals Reversed, with July 1st date.
Into the New Year-FY 2018
July 24- Moratorium Ends
August 1 - Accrual Journals Reversed, with July 1st date.