1. SPC 2009 Year-end Closing Calendar
Also see “Fiscal Year End Guidelines”
On the Business Services website
Under “Accounting”
Color codes:
Blue = (appearing as “2009”)
Red = (appearing as “2010”)
Green = Other pertinent information

2. April 2009 Monday Tuesday Wednesday Thursday Friday 1
Begin submitting 2010 open purchase orders to Purchasing 2 3
Pay certs for 04/09/09 due by noon
Session certs due 6 7 8 9
10 College Closed 13
Begin review of remaining 2009 purchase orders; close those with no further activity; use “All Outstanding PO’s” report in PS Financials 14 15 16 17
Pay certs for 04/24/09 due by noon 20 21 22 23 24
Submit TRV’s and FRV’s for Travel completed through 04/15/09 27
Submit requisitions for renewal maintenance contracts, lease renewals for 2010 28 29 30
Last day to submit 2010 open purchase orders to Purchasing (see Fiscal Year End Guidelines regarding business)

3. May 2009 Monday Tuesday Wednesday Thursday Friday 1
Pay certs for 05/08/09 due by noon 4 5 6 7 8 11 12 13 14
Deadline for submission of requests to Purchasing for PO rollovers (see Fiscal Year End Guidelines) 15
Last day to submit requisitions for Capital Outlay Items ( accounts) for 2009
Last day to submit requisitions in excess of $25,000 requiring bids for 2009
Pay certs for 05/22/09 due by noon 18
Summer Session begins
Purchasing to begin reviewing PO rollover requests with Budget Supervisors, Grant Accountants & Jane Mohr 19
BOT 2010 Budget Approval 20 21 22
25 College Closed 26 27 28 29
Last day to submit all other 2009 purchase orders; requisitions submitted after this date will be funded from budgets
Pay certs for 06/05/09 due by noon

4. June 2009 Monday Tuesday Wednesday Thursday Friday 1 2 3 4 5
Session certs due 8
Final day to change custodianship on existing capital assets for 2009 9 10 11 12
Last day for submission of check requests for goods, services, etc. for the period 07/01/08 through 06/12/09
Pay certs for 06/19/09 due by noon 15
Final day to submit current expense budget amendments (B/A) for 2009 16 17
Submit paper receiving reports to Site Receiving for goods, services, etc., provided on or before this date 18 19
Purchasing to process and dispatch 2010 blanket purchase orders to have in vendors’ hands by July 1
Final 2009 payday 22
Final day to submit personnel & OPS B/A for 2009 23
Deadline for check requests for payments due 07/01/09 from 2010 budget 24
Last day for submission of check requests for goods, services, etc. to AP for fiscal year 2009 expenditures 25
Deadline for Petty Cash reimbursements from 2009 budget 26
Final TRV’s, FRV’s due in Accounts Payable for all travel completed through 06/19/09
Pay certs for 07/02/09 due by noon
Session certs for 6/26/09 due 29
Pay-for-Print deposits for 2009 to the Business Offices
Asset Tagging deadline
Last day to process 2009 check run 30
Budget Supervisors to print Assets Missed List, sign, date and send to Asset Management
Cash Counts
Inventories
Pay-for-Print Counts

5. July 2009 Monday Tuesday Wednesday Thursday Friday 1
Purchasing continuing the review of PO rollover requests with Budget Supervisors, Grant Accountants and Jane Mohr 2
Deadline for submitting check requests, invoices to AP to be paid from 2009 budget
Deadline for submitting paper receiving reports to Site Receivers for goods, services, etc. received through June 30, 2009
3 Holiday 6
Deadline for 2009 Payroll accruals created, reviewed by Grant Accountants (GA) & Jane Mohr (JM) and posted 7
Final day for input of receivers for deliveries through June 30, 2009 8
Final day for AP input of 2008 business
Signed New Accountability forms sent to Asset Management 9
Session certs due 10
Deadline for submission of Accruals
Pay certs for 7/17/09 due by noon 13
Deadline for submission of journal entries for business
Close blanket POs for 14
Deadline for 2009 budget journals
Deadline for 2009 leave accruals 15
BOOKS CLOSED
Final review of purchase orders to roll over with Budget Supervisors, Grant Accountants and Jane Mohr 16
Deadline for Payroll accrual reversals for the Payroll accruals done at 6/30/09, again created reviewed by GA & JM and posted 17
Session certs for 7/24/09 due 20 21 22
PO rollover to 2010 processed
Purchasing provides query to Jim Nosewicz to load 2010 rollover budget 23 24
Jim to load 2010 rollover budgets after review by staff
Pay certs for 07/31/09 due by noon 27 28 29 30 31

6. Contact Information
AREA
CONTACT
TITLE
PHONE
FAX
Accounting
Vonda Woods
Dir of Acctg Services
Accounts Payable
Susie Carvell
AP Supervisor
Kate Wence
Sr AP Specialist
Justin Chu
AP Specialist
Anna Vok
Margo Westlund
AP – MCTFT
Asset Management
Karen Reynolds
Asset Mgmt Specialist
Darlene Fuller
Assets
Budgets
Jamelle Conner
AVP Budgt, Plan & Anlysis
Jim Nosewicz
Budget Specialist
Fabiola Castillo
Budgt Administrative Spec II
Business Services
Theresa Furnas
AVP, Fin & Bus Services
Grants / Restricted Contracts
Trenette Brown
Grant Accountant
Mary Hoover
Purchasing
Paul Spinelli
Director
Diane Francey
Assistant Director
Ann Browne
Sr Purchasing Specialist
Marsha Eubank
Purchasing Specialist
Jill Jazwierski
Student Acctg, Cash Receipts
Mike Meigs
Director, Student Acctg & Business Systems
Travel
Mark Passmore
AP Travel Specialist