PowerPoint 101: Creating a Successful and Engaging Presentation Tiffany Clarke, MPA NASBHC Training of Trainers April 21 – 23, 2008

NASBHC Web Conference 2 Greene House: Center for Environmental Learning Creating a greener future for all children. Founder/Director: Sean P. Greene – Phone – 202 – Research Director: Tiffany Clarke – Phone – 202 –

My Real Info Tiffany A. Clarke, MPA Tiffany A. Clarke, MPA ● NASBHC, Program Associate ● ext. 201 ● Please feel free to contact me anytime. NASBHC Web Conference

4 PowerPoint 101: Objectives Participants will be able to name at least two skills for developing PowerPoint presentations. Participants will be able to access the animations within PowerPoint. Participants will be able to utilize these strategies in creating a PowerPoint presentation.

NASBHC Web Conference 5 Presentation thoughts Remember learning styles Remember learning styles ● Visual ● Aesthetic ● Auditory ● Narrational ● Kinesthetic ● Experiential Visual importance Visual importance

NASBHC Web Conference 6 PowerPoint: An Overview PowerPoint is an excellent way to present ideas and information in a visually exciting manner!PowerPoint is an excellent way to present ideas and information in a visually exciting manner! It can be used with text, pictures, audio, and video inserted directly into the presentation.It can be used with text, pictures, audio, and video inserted directly into the presentation.

NASBHC Web Conference 7 Selecting Templates To locate template options click on the Design button located in the upper right hand section of the screen To locate template options click on the Design button located in the upper right hand section of the screen ● To the right of the center screen a display (called a dialog box) with a list of available templates will appear ● Select by double clicking

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9 Text Formatting Text formatting uses word format styling Text formatting uses word format styling ● This is found on the toolbar located at the top of the screen Bullets can be inserted and color adjusted through the bullet formatting Bullets can be inserted and color adjusted through the bullet formatting ● This is available by right clicking the bullet ● Scroll down to bullets and numbering and select

NASBHC Web Conference 10 Format Background Locate the format button on the toolbar at the top of the page Locate the format button on the toolbar at the top of the page Scroll down menu Scroll down menu Select background Select background Select color Select color

NASBHC Web Conference 11 Slide Transitions Slide transitions can be added by right clicking the slide in the display (dialog box) to the left of the center screen and selecting slide transition Slide transitions can be added by right clicking the slide in the display (dialog box) to the left of the center screen and selecting slide transition Transition options will appear in the dialog box to the right of the center screen Transition options will appear in the dialog box to the right of the center screen ● Click on each to preview ● Select

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NASBHC Web Conference 14 Custom Animation Locate custom animation by highlighting and right clicking the item to animate. Locate custom animation by highlighting and right clicking the item to animate. ● Scroll down menu then click on custom animation The dialog box to the right will open and show options for adding animations The dialog box to the right will open and show options for adding animations ● Click on each to preview and select ● You can further adjust the animations by right clicking the selected animation and choosing effect options

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NASBHC Web Conference 17 Animation Cont’d PowerPoint allows: ● f● f● f● for each individual section to receive its own animation ●M●M●M●More than one animation per section

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NASBHC Web Conference 20 Inserting Pictures Click the insert button on the toolbar Click the insert button on the toolbar ● Scroll to picture ● Select from clipart ● Select from file Animations can be added to still pictures as well Animations can be added to still pictures as well

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25 Introduction to Video Video can be imported from several different locations Video can be imported from several different locations ● Your own videos ● Online media Used to illustrate live action activities best shown with video Used to illustrate live action activities best shown with video ● Simply liven up ● Change the pace of a presentation

Record voice to add to presentation To entire presentation To entire presentation To individual slides To individual slides Ahead of time Ahead of time While presenting While presenting NASBHC Web Conference

Record sound Go to insert Go to insert Movies and sounds Movies and sounds Record sound Record sound

Multiple Monitor To use PowerPoint presenter view the presenter must be using a computer that allows for multiple monitors (all laptops and most desktops). To use PowerPoint presenter view the presenter must be using a computer that allows for multiple monitors (all laptops and most desktops). To set this option: To set this option: ● Go to Control Panel ● Select Display ● Select the Settings tab ● Select monitor 2 and click the “extend my Windows desktop onto this monitor ” check box

Adjust Resolution Screen May be necessary to adjust screen resolution. May be necessary to adjust screen resolution. Attempt to get screens in display properties box to match in size. Attempt to get screens in display properties box to match in size. ● This may not be necessary. Key is to get the check box asking to “extend my Windows desktop onto this monitor” available (not grayed out). Key is to get the check box asking to “extend my Windows desktop onto this monitor” available (not grayed out).

Multiple Monitor

Presenter View In PowerPoint, select the Slide Show choice from the toolbar at the top of the page. In PowerPoint, select the Slide Show choice from the toolbar at the top of the page. Click the Set Up Show option. Click the Set Up Show option. Click the “Show Presenter View” button. Click the “Show Presenter View” button. From dropdown choices ensure that “Monitor 2 Default Monitor” is selected. From dropdown choices ensure that “Monitor 2 Default Monitor” is selected.

Presenter View

Rock Your Presentation In this view all notes will be available for the presenter but hidden from the audience. In this view all notes will be available for the presenter but hidden from the audience. You can go to any slide. You can go to any slide. You can black out show so you have time. to discuss options without the slides. You can black out show so you have time. to discuss options without the slides. Allows you to proceed forward or back. Allows you to proceed forward or back. All animations will work as previously set All animations will work as previously set The presenter can scroll off of their personal screen to point out specific items on the audience screen. The presenter can scroll off of their personal screen to point out specific items on the audience screen.

How it looks

References Goodman, Andy (2006). Why bad Presetnations Happen to Good Causes. Cause Communications. Microsoft Online Help for PowerPoint us/training/CR aspx us/training/CR aspx us/training/CR aspx Microsoft Online Help for PowerPoint x?AssetID=RP &CTT=5&Origin= RP x?AssetID=RP &CTT=5&Origin= RP x?AssetID=RP &CTT=5&Origin= RP NASBHC Web Conference

MODEL SHOW NASBHC Web Conference

Lasagna: A step by step History History ● Italian ● Rumored to be created by the Roman god Vulcan The best of all pastas The best of all pastas ● My personal favorite ● Ask Garfield NASBHC Web Conference

The Noodle Lasagna Rippled Flat NASBHC Web Conference

Ingredients Mozzarella Mozzarella Spinach Spinach Tomato paste Tomato paste Ricotta Ricotta Egg Egg NASBHC Web Conference

The Cooking Boil the pasta Boil the pasta Bake the Lasagana Bake the Lasagana NASBHC Web Conference

The Eating Delicious Delicious Sloppy Sloppy Slowly Slowly NASBHC Web Conference