Page 1 Cost Approval RLM System

Page 2 Costing of Finished Goods Purchase Orders Finished Goods Purchase Orders (FGPOs) are the orders Jordache places to the factories that produce the garments Costing of FGPOs to Related Factories is done in the factory by the Costing Department Costing of FGPOs to Non-Related Factories is done by the Related Vendor (MG, JIL, etc.) Completed (Finalized) Cost Sheets are sent to NY for Approval Related Factories cannot print labels or ship out of the RLM system without an Approved Cost Sheet NOTE: Some of the following slides will have different screen colors (browns and blues), but the screens you will see will all have the blue colors. (Skip to Main Menu)Skip to Main Menu

Page 3 Glossary of Training Terms The following terms will be used throughout this training program: –Field: A box on the screen into which you enter information –Value: The information (data) being entered in the field. Example: Division number, FGPO number –Icon: An image you may click to perform a function such as select, submit or exit –(Single-)Click: Also “Select.” Hitting the left mouse button once. This will activate an icon or select a row in a list of values –Double-click: Hitting the left mouse button twice o the same part of the screen. Used only to select and return a value from a list.

Page 4 Using the RLM System These are the primary RLM icons you will use: – Search: Located next to entry fields. Clicking this icon brings up a pop-up window with a list of all possible values for the field (for example, the next to the Division field will show a list of all divisions) (Shift-F9 keys or F21 key) – Select: Located on the Search pop-up windows. You may click on a line and click Select to return its value to the main screen – OK (Submit): Located in the bottom right corner of each screen. Processes the information on screen and brings you to the next screen – Return (Back): Located at the top of each screen. Click this icon to go back one screen (F2 key) – Exit: Located at the top of each screen. Click this icon to return to the menu or close a pop-up (F3 key)

Page 5 Enter your User ID and Password here Note: User ID and Password are initially assigned by MIS. You will be prompted to change it the first time you login. The password field IS case-sensitive. Sign On Click OK

Page 6 Click the check (or hit the Enter key) to proceed Welcome Click OK

Page 7 Enter your Company Number in the Company field (JL=1, DS=4) If you don’t enter a Company or enter the wrong number, you will receive this error: Click OK Select Application Click the New York Inter Company Costing button in the menu

Page 8 Cost Entry Enter the contractor (factory) number (recommended – see next slide) Or just click “Display Orders for All Contractors” (F10 key) to view your entire list Or enter a User PO # (optional) Note: Security by Division is used to limit your list only to those divisions with which you work. Contact MIS to set up your security. Otherwise, you will load POs from every division, which may take a few minutes.

Page 9 Search for Contractor To Select a Contractor (Factory) click the icon Double-click a Factory to select it, or single- click and hit the button You may use the Name, Type or Country search boxes to jump down the list. Type in the field and press enter Click OK when finished

Page 10 Display Costs Requiring Approval A list of all POs (from that factory, if selected) requiring cost approval appears. POs that have not been finalized by the factory/vendor or were rejected are not visible Click “Display All Orders” (F9 key) to view the list including unfinalized and rejected costs

Page 11 Display Costs Requiring Approval You may click on the animated Excel icon to export the list to MS Excel for further filtering. This may take a few seconds Note: You must close all open MS Excel windows BEFORE clicking the export icon.

Page 12 Display Costs Requiring Approval Right-click on the line of the PO you want to check A menu appears. Select “Update Cost”

Page 13 The Cost Sheet: Production Functions The cost sheet has already been filled out by the Factory or Related Vendor The Production Coordinator’s responsibility is to check the costs for each section and match them to expected or “standard” costs as determined by the Head of Production In addition, the Production Coordinator may enter or adjust the below the line costs that Jordache incurs after the Factory Cost –These costs include but are not limited to Freight, Duty and Commission.

Page 14 Cost Sheet Entry: The Cost Sheet You may not change any information on the factory’s entries. If anything is wrong, you must reject the costreject the cost Make sure the header information is correct – including the style (left side) Scroll down to continue checking the cost

Page 15 Cost Sheet Approval: Fabric Description Enter “F” in the last column of the Allowance line and hit the Enter key You must check the fabric description for the Vendor (consigned) Fabric

Page 16 Check Fabric Description The description appears here Click OK to return to the cost sheet

Page 17 Cost Sheet Entry: The Cost Sheet To see the cost sheet by section with column headings, click “Alternate Entry Mode”

Page 18 Cost Sheet: View Headings At any time you may click this icon to refresh the calculations Hit the Back button (F2) to return to the original entry mode

Page 19 Cost Sheet: Vendor Fabric If the Vendor is supplying the fabric, trim and/or pocketing, the cost/yard and utilization per piece will be on this screen Note: All fabric values are in cost per square yard ($/yd 2 )

Page 20 Cost Sheet Approval Continue checking each section using the Page Down key or the scroll bars.

Page 21 Cost Sheet: Total FOB Section TOTAL COST is the Factory Cost including Vendor Mark Up

Page 22 Cost Approval: Enter Duty If there is Duty, the percentage and HTS # will appear here. F12 to recalculate If there is Hanger Duty enter the percentage here Note: Hanger Duty only calculates if there is an entry in “Hanger Imported” above Click this icon to refresh the calculations

Page 23 Cost Approval: Commission (not used) If there is Commission, enter the percentage here Note: As of 2006 Jordache no longer has commission. Directions Studio may still have commission for non-related agents.

Page 24 Cost Approval: Freight The default freight charge appears. Click into the field to change it

Page 25 Cost Approval: Miscellaneous Miscellaneous below-line costs may be entered here

Page 26 Cost Approval: Quota (non-Duty) Non-duty quota may be entered here

Page 27 Cost Approval: LDP Cost Below the line totals appear here. LDP Cost is the final total cost to the purchasing company Click this icon to refresh the calculations

Page 28 Cost Approval: LDP Cost Click “Final” to approve the cost sheet. Continue with the next slide To save your changes without approving, click the Exit button (F3 key)

Page 29 Cost Sheet: Approve and Print You may also want to check “Print OPA reports” and “Print cost sheet” Check “Approve Cost” Click OK to submit

Page 30 Cost Sheet: Print OPAs and Contract(s) Click the printer to submit Type over the Outqueue name to change it You may change the number of copies of each document that will print After Approving, you will be returned to the list of cost sheets pending approval.list of cost sheets pending approval

Page 31 After Finalize: Cost Sheet Listing After Finalizing, you will be returned to the list of cost sheets to be entered. The Cost Sheet you finalized will not be on this list.

Page 32 Checking the OPAs and Contracts The OPA (Order Placement Advice) shows the agent/seller’s order to the factory, including the cost and order breakdown The OPA should have a header with the Vendor’s address If you do not see a header, please refer to the following slides

Page 33 Documents Checklist

Page 34 Rejecting a Cost Sheet If any part of the Factory/Vendor side of the cost sheet is incorrect, the cost sheet must be Rejected Rejecting a cost sheet sends it back to the Factory or Vendor for revision, and deletes any below the line entries you may have made Before Rejecting, be sure to add comments to the cost sheet describing the specific cost problems to the Factory or Vendor.

Page 35 Select PO for Rejection Right-click on the line of the PO to be rejected Select “Update Cost”

Page 36 Enter Comments on Cost Sheet Click here to enter comments and instructions to the Factory or Vendor Coster

Page 37 Add Comments to Cost Sheet Add your comments or questions by clicking on an empty line and typing Comments should be instructions for editing the cost to the Factory or Vendor Coster Click OK to update the comments Click Return to go back to the Cost Sheet

Page 38 Exit Cost Sheet Click Return to exit the cost sheet

Page 39 Reject the Cost Sheet Right-click on the line of the PO you want to reject A menu appears. Select “Reject Cost” The PO line disappears from the list. It will reappear with the Status “Cost Revsd.” once the factory or vendor re- submit the cost for approval Note: A red PO # means that comments have been entered COSTED

Page 40 What Happens Next If Approved, Related Factory can print labels and ship the goods; Non-Related Vendors (e.g., MG can ship and bill the units) If Rejected, the cost sheet will disappear from your Orders List with the status “Cost Rejected” – all below the line costs will be deleted. When the Factory/Vendor re-submits the cost sheet, you must redo any below the line changes If you did not Approve the cost sheet, it will remain in your list of orders with the status “Costed” until you go back to it and Approve it.