Overview of Reading-Program Data Tools in the Member Center 77/2009 Overview of Reading-Program Data Tools in the Member Center For Reading Roots 4th Edition This overview should be used with the program introduction to give teachers an idea of the steps involved with data tools use. It includes very basic information to get them started. It is recommended that you run off the handout for the slides 3 to a page for teachers. © 2011 Success for All Foundation ZZ4906 0811

Goals for Today In today’s session, we will: Ready? Let’s begin! 77/2009 Goals for Today In today’s session, we will: understand the benefits of using the reading-program data tools. become familiar with guidance resources. review how teachers use the reading-program data tools. review the associated data-analysis tools (reports). Ready? Let’s begin! © 2011 Success for All Foundation

What exactly are the Reading Program Data Tools? 77/2009 What exactly are the Reading Program Data Tools? Record Individual student & team scores by lesson for: Fluency Word Strategy Use Partner Strategy Use Writing Strategy Use STaR Vocabulary Use PLUS Fast Track Phonics Assessment Homework The reading-program data tools allow schools to capture individual student and team scores, by lesson, for classroom measures such as reads with accuracy, reads smoothly and expressively, uses word strategies appropriately, helps partner appropriately, STaR vocabulary, fluency word count per minute, FastTrack Phonics (FTP) assessment data, etc., in the Member Center. The Member Center will then calculate averages that are preprinted on reports designed specifically for homeroom teachers, reading teachers, and facilitators to track and evaluate a student’s achievement. © 2011 Success for All Foundation

What are some of the benefits of using the reading-program data tools? 77/2009 What are some of the benefits of using the reading-program data tools? Immediate access One location for information Automatic calculation for reports Allows for ongoing progress monitoring Waiting for paper files is eliminated! Since the data is recorded in the Member Center, teachers can access data on a student as soon as she or he is transferred into that teacher’s homeroom or reading group. Students’ classroom measures, assessment scores, and so forth, are all located in one place. The Member Center auto-calculates student scores on reports designed for homeroom teachers, reading teachers, and facilitators. This eliminates the need to calculate scores by hand. Student data can be reviewed on reports throughout a grading period, there is no need to wait until the end of a grading period. © 2011 Success for All Foundation

Activity #1: Logging in to the Member Center 77/2009 Activity #1: Logging in to the Member Center The Member Center is SFAF’s online resource center and data-analysis tool, located at http://members.successforall.org. © 2011 Success for All Foundation

The Member Center Home Page 77/2009 The Member Center Home Page On the home page, you will find news bulletins, alerts, general information, personalized information, and the main navigation menu. The Member Center Support Desk’s phone number is posted at the bottom of the page, and tutorial videos and resource guides are located in the Help section. © 2011 Success for All Foundation

Member Center Assistance Remember, help with the reading-program data tools is just a phone call, e-mail, or website away! Call the Member Center Help Desk at (800) 548-4998, ext. 2563. E-mail the Member Center Help Desk at mchelpline@successforall.org. To download the Member Center Resource Guide: log into the Member Center, and click on Help. To view the tutorial video for the reading-program data tools: log into the Member Center, click on Help, and scroll down to the appropriate videos, and click on the link. If you think you need onsite training, please contact your SFAF point coach.

Before Teachers Can Use the Reading-Program Data Tools… 77/2009 Before Teachers Can Use the Reading-Program Data Tools… Facilitators must: complete data entry in the School Configuration section; import/add new students; promote existing students to the new school year; import/add new teachers; assign Member Center user IDs and passwords to teachers; set appropriate security levels to ensure data integrity; set up homerooms; and set up reading groups. For assistance with these and other tasks, Facilitators may contact the Member Center Help Desk at 1 (800) 548-4998, ext. 2563. The next five slides walk you through the facilitator task of setting up the Homeroom and Reading groups. © 2011 Success for All Foundation

Reading Roots Activity: Classroom Setup/Edit Students in Classrooms 77/2009 Reading Roots Activity: Classroom Setup/Edit Students in Classrooms © 2011 Success for All Foundation

Reading Roots Activity: Classroom Setup/Edit Students in Classrooms 77/2009 Reading Roots Activity: Classroom Setup/Edit Students in Classrooms © 2011 Success for All Foundation

77/2009 Reading Roots Activity: Classroom Setup/Edit Students in Classrooms: Homeroom Select the students you want to add into the homeroom, and click the Add button. This moves them to box #2. After all the students have been added, click Save. © 2011 Success for All Foundation

Reading Roots Activity: Classroom Setup/Edit Students in Classrooms 77/2009 Reading Roots Activity: Classroom Setup/Edit Students in Classrooms Select the students you want to add into the homeroom, and click the Add button. After all the students have been added, click the Period 2 record. © 2011 Success for All Foundation

Reading Roots Activity: Classroom Setup/Edit Students in Classrooms 77/2009 Reading Roots Activity: Classroom Setup/Edit Students in Classrooms © 2011 Success for All Foundation

We’ve reviewed how to create homerooms and reading groups We’ve reviewed how to create homerooms and reading groups! Now let’s move on to the lesson tools for teachers. © 2011 Success for All Foundation

Getting to the Lesson Cycle Setup Regardless of the reading program your school uses, all data-collection tools are located in the Lesson Cycles section of the Member Center. © 2011 Success for All Foundation

Reading Roots Activity: Creating a Lesson 77/2009 Reading Roots Activity: Creating a Lesson This is the Lessons home page. To create a lesson, select the school year, grading period, and classroom for which you are creating a lesson. Then click the Add New link. The only teachers who will show up in the Classrooms drop-down menu are those teachers for whom reading groups have been properly set up. © 2011 Success for All Foundation

Reading Roots Activity: Creating a Lesson 77/2009 Reading Roots Activity: Creating a Lesson After clicking the Add New link, the Member Center takes you to the Add New Lesson Cycle page where you will select the title of the lesson and enter the start date, end date, and lesson-cycle length. When you have completed the form, click the Save button to save the data. Tip: The lesson start and end dates must fall within the grading period’s start and end dates. © 2011 Success for All Foundation

Reading Roots Activity: Creating a Lesson 77/2009 Reading Roots Activity: Creating a Lesson © 2011 Success for All Foundation

Reading Roots Activity: Entering Lesson Details 77/2009 Reading Roots Activity: Entering Lesson Details © 2011 Success for All Foundation

We’ve reviewed how to create your first lesson We’ve reviewed how to create your first lesson! Now let’s move on to creating teams. © 2011 Success for All Foundation

Reading Roots Activity: Setting Up Teams 77/2009 Reading Roots Activity: Setting Up Teams © 2011 Success for All Foundation After entering the basic lesson information, you will be able to edit the teams. The system will create default teams if no lessons exist for the selected grading period and class. If a lesson already exists, the system will carry the teams forward from the most recent lesson in the system. The system will apply any changes made to teams or student assignment to teams in existing lessons with a later start date.

Reading Roots Activity: Setting Up Teams 77/2009 Reading Roots Activity: Setting Up Teams After entering the basic lesson information, you will be able to create teams. Changes to teams will carry forward into new lessons. Changes to teams will not carry into existing lessons. © 2011 Success for All Foundation

Reading Roots Activity: Setting Up Teams 77/2009 Reading Roots Activity: Setting Up Teams To add a team, enter the new team name, The Armadillos and then click Add New Team. To edit a team name, type the new name in the field that appears, and click the Update link. © 2011 Success for All Foundation

Reading Roots Activity: Setting Up Teams 77/2009 Reading Roots Activity: Setting Up Teams To assign students who are in the Assign Students to Teams list, check the student record, choose a team from the drop down list, and click Assign to Team. © 2011 Success for All Foundation

Reading Roots Activity: Setting Up Teams 77/2009 Reading Roots Activity: Setting Up Teams If you accidentally assign a student to a team, you can unassign him or her by clicking the Unassign link. Once students have been unassigned, you will see those student records in the Assign Students to Teams table. © 2011 Success for All Foundation

Reading Roots Activity: Setting Up Teams 77/2009 Reading Roots Activity: Setting Up Teams After students have been moved to a new team, they are assigned a default Numbered Heads/Random Reporter number of 0. That should be changed before you move on to the next section. To change the assigned number, click in the field, delete the 0, and enter the appropriate number. When all the changes have been made, save them by clicking the Save button. © 2011 Success for All Foundation

We’ve reviewed how to assign students to teams We’ve reviewed how to assign students to teams! Now let’s print the forms we’ll need during the lesson. © 2011 Success for All Foundation

Reading Roots Activity: Running Beginning-of-Cycle Reports 77/2009 Reading Roots Activity: Running Beginning-of-Cycle Reports Beginning-of-cycle reports are the reports you will need on the first day of a new lesson cycle. To get to these reports, click on the Print tab in the Lessons section. To run the report, simply click on the report title. To export the report into a different format, such as Microsoft Excel, click on the Exportable Format link. In level 4, you will also be able to generate team score sheets. © 2011 Success for All Foundation

Reading Roots Activity: Running Beginning-of-Cycle Reports 77/2009 Reading Roots Activity: Running Beginning-of-Cycle Reports This teacher cycle record form displays the data that was entered in the Lesson Details tab: Date Teacher/Classroom Lesson title FTP assessment data from the previous and current assessments Classroom measures Team names Student names Numbered Heads/ Random Reporter numbers © 2011 Success for All Foundation

Reading Roots Activity: Running Beginning-of-Cycle Reports © 2011 Success for All Foundation

Reading Roots Activity: Running Beginning-of-Cycle Reports © 2011 Success for All Foundation This is a sample of a team score sheet, which becomes available for level 4 lessons.

We’ve reviewed how to generate your forms for the lesson We’ve reviewed how to generate your forms for the lesson! Now let’s look at how to enter that data into the Member Center. © 2011 Success for All Foundation

Reading Roots Activity: Entering Data into the Teacher Cycle Record 77/2009 Reading Roots Activity: Entering Data into the Teacher Cycle Record © 2011 Success for All Foundation To get to the Teacher Cycle Record data-entry page, click on the Teacher Cycle Record tab. This is a digital version of the printed teacher cycle record form that teachers use to collect individual student data throughout the cycle. You may enter data for a lesson at any point after a lesson has started.

Reading Roots Activity: Entering Data into the Teacher Cycle Record 77/2009 Reading Roots Activity: Entering Data into the Teacher Cycle Record © 2011 Success for All Foundation If the system flags an invalid score entry, click in the cell, and enter a valid score. You can reference the score guide at the top of each column if you are not sure why a score was flagged as invalid.

We’ve reviewed how to enter the lesson data We’ve reviewed how to enter the lesson data! Now let’s take a look at how to enter FastTrack Phonics assessment data. © 2011 Success for All Foundation

Reading Roots Activity: Entering FastTrack Phonics Data 77/2009 Reading Roots Activity: Entering FastTrack Phonics Data The FastTrack Phonics (FTP) Assessment Interface is designed to allow teachers to enter mastery information at any time throughout the student’s enrollment in Reading Roots. This allows teachers the flexibility to enter FTP data outside of the related lesson cycle. The data is cumulative across all Reading Roots lessons. © 2011 Success for All Foundation

Reading Roots Activity: Entering FastTrack Phonics Data 77/2009 Reading Roots Activity: Entering FastTrack Phonics Data There are two ways to get to the FastTrack Phonics data-entry interface: (1) from the Lesson Cycles page, where you’ll find the Edit FTP Assessments link, or © 2011 Success for All Foundation

Reading Roots Activity: Entering FastTrack Phonics Data 77/2009 Reading Roots Activity: Entering FastTrack Phonics Data (2) from the Lesson Details page for a lesson in which a FTP assessment will be given (e.g., lesson #4). Let’s look at this option first. To access the FastTrack Phonics data-entry interface, click the FTP Assessments link. © 2011 Success for All Foundation

Reading Roots Activity: Entering FastTrack Phonics Data 77/2009 Reading Roots Activity: Entering FastTrack Phonics Data © 2011 Success for All Foundation When you click on the FTP Assessments link on the Lesson Cycle info page, the specific assessment tied to that lesson will open. For example, in lesson 8: Pit-Pat, the link opens Assessment #2. Here you see the graphemes that appear on the assessment. Also, you see the cumulative number of graphemes that each student has mastered.

Reading Roots Activity: Entering FastTrack Phonics Data 77/2009 Reading Roots Activity: Entering FastTrack Phonics Data © 2011 Success for All Foundation Note that you are not limited to entering data for the assessment tied to that lesson. You can select a different assessment by clicking on the Show FTP Assessment drop-down menu.

Reading Roots Activity: Entering FastTrack Phonics Data 77/2009 Reading Roots Activity: Entering FastTrack Phonics Data © 2011 Success for All Foundation Practice entering data. If you uncheck Student Did Not Complete Assessment, any unchecked graphemes will show up as “Graphemes Not Mastered” on the teacher cycle record for the next lesson during which an FTP Assessment is given.

We’ve reviewed how to enter the lesson and FastTrack Phonics data We’ve reviewed how to enter the lesson and FastTrack Phonics data! Now let’s take a look at running end-of-cycle reports. © 2011 Success for All Foundation

Reading Roots Activity: Running End-of-Cycle Reports 77/2009 Reading Roots Activity: Running End-of-Cycle Reports End-of-cycle reports are the reports that you will run to review the data and give the results back to the students and teams. These include the cycle record results. To get to these reports, click on the Print tab in the Lessons section. To run the report, simply click on the report title link. © 2011 Success for All Foundation

Reading Roots Activity: Running End-of-Cycle Reports 77/2009 Reading Roots Activity: Running End-of-Cycle Reports The Cycle Record Results link displays the data that was entered in the teacher cycle record. This is a printed version of the data that was entered. It also displays the cumulative FastTrack Phonics data that has been captured for each student. © 2011 Success for All Foundation

Reading Roots Activity: Running End-of-Cycle Reports 77/2009 Reading Roots Activity: Running End-of-Cycle Reports © 2011 Success for All Foundation The Student Certificates link displays whether the students were on a Good, Great, or Super Team for each lesson. Four certificates print per page.

Reading Roots Activity: Running End-of-Cycle Reports 77/2009 Reading Roots Activity: Running End-of-Cycle Reports © 2011 Success for All Foundation In level 4, the Student Certificates link also displays each student’s scores from the previous lesson.

Reading Roots Activity: Creating a Second Lesson 77/2009 Reading Roots Activity: Creating a Second Lesson © 2011 Success for All Foundation Notice that the teacher cycle record for the next lesson shows the cumulative graphemes that each student still needs to master.

At this point, we have reviewed all the tools specific to setting up lesson cycles, entering data, and printing the forms related to lesson cycles. There are additional reports available that review lesson data over the course of a grading period. Let’s take a look at those now! © 2011 Success for All Foundation

Reading Roots Activity: Running Overview Reports 77/2009 Reading Roots Activity: Running Overview Reports You will see a window that allows you to select which report you want to run. Options will be preselected for you, but you can alter those selections. You can also select the Make a Customized Progress Report option, which allows you to customize the Classroom Assessment Summary. When you have set your options, click Open PDF Report. © 2011 Success for All Foundation

Reading Roots Activity: Classroom Assessment Summary 77/2009 Reading Roots Activity: Classroom Assessment Summary The Classroom Assessment Summary can be run by the facilitators or reading teachers at any point during the grading period, but it ultimately provides summary information from the current grading period. It contains the initials of each student’s current homeroom teacher, averages of classroom measures, test scores, mastery at the end of the previous grading period, mastery at the end of the current grading period (when it is entered), a mastery growth calculation, and more detailed referrals information. © 2011 Success for All Foundation

Reading Roots Activity: Homeroom Summary 77/2009 Reading Roots Activity: Homeroom Summary © 2011 Success for All Foundation The Homeroom Summary should be run by the homeroom teachers at the beginning of a grading period. It contains the initials of each student’s current reading teacher, FTP results, averages of classroom measures, test scores, and mastery and placement information over the course of a year.

Reading Roots Activity: Reading Teacher Roster 77/2009 Reading Roots Activity: Reading Teacher Roster The Reading Teacher Roster should be run by the reading teachers at the beginning of a grading period. It contains the initials of each student’s current homeroom teacher, averages of classroom measures, test scores, mastery at the end of the previous grading period, the previous reading teacher’s name, and basic referrals information. © 2011 Success for All Foundation

Reading Roots Activity: FTP Summary Report 77/2009 Reading Roots Activity: FTP Summary Report © 2011 Success for All Foundation

We have run all the summary reports currently available for the reading-program data tools! You now have an overview of how the data tools work with you to support RR4th edition instruction! © 2011 Success for All Foundation