Basics of OHSAS 18001 Occupational Health & Safety Management System The Basics of OHSAS 18001 Occupational Health & Safety Management System © 2010 www.18000store.com Copyright © 2010 www.18000Store.com

This brief tutorial will cover: What is an OHSMS? What is OHSAS 18001 & 18002? Key OH&S Definitions Why become OHSAS 18001 Registered? Requirements of the Standard Implementation Steps Tools to help you achieve certification

What is an OHSMS? OHSMS Occupational Health and Safety Management System OHSMS aims to continuously improve OHS performance through the effective management of OHS risks and activities in the workplace. It contains a set of plans, actions and procedures that assist an organization to systematically manage health and safety risk associated with their business. Many organizations are implementing an OHSMS to help them manage risk, address legislation and to protect their workforce.

What is OHSAS 18001 & 18002? OHSAS 18001/18002: Occupational Health and Safety Assessment Series, published by the British Standards Institute. (BSI) OHSAS 18001 specification gives requirements for an OHSMS OHSAS 18002 explains the requirements of the specification and shows you how to work toward implementation and registration. It is not an ISO standard, but integrates well with ISO 9001 (quality) and ISO 14001 (environment), and applies to any organization. OHSAS 18001 does not state specific occupational health and safety (OH&S) performance criteria. It sets a baseline and implements continuous improvement.

Why become OHSAS 18001 registered? Basics of OHSAS 18001 Why become OHSAS 18001 registered? Competent health & safety practices helps identify, eliminate or minimize injury, illness or disease in the workplace. Reduces the number and severity of injuries and claims by systematically and effectively managing OHS risk – often reducing costs. Gives a structured approach to managing OH&S Increased regulatory compliance Top management involvement Increased employee awareness & involvement Positive image with customers and other stakeholders Copyright © 2010 www.18000Store.com

Key OH&S Definitions Hazard – Anything with the potential to cause harm, injury, illness or loss. Risk – A description of the likelihood and consequence of a hazard causing injury or illness. Risk assessment – The process of determining the likelihood and consequence of injury, disease or illness or damage arising from exposure to a hazard. Risk control – Measures that eliminate or reduce the risks associated with hazards.

Overview of the Requirements of the OHSAS 18001 Standard Basics of OHSAS 18001 Overview of the Requirements of the OHSAS 18001 Standard Plan – Do – Check - Act Copyright © 2010 18000 Store Copyright © 2010 www.18000Store.com

OHSMS Risk Management Principles Identify health and safety hazards in the workplace that persons may be exposed to Assess the hazards to determine the risk (likelihood and consequence of injury or harm to a person) resulting from such hazards Control the hazard by considering means by which the risk can be reduced and implement method to eliminate or control that risk Regularly review controls to make sure they remain effective.

Requirements: Summary Key Requirements of OHSAS 18001: OH&S Policy Statement Planning Document, implement and maintain the system. Checking and Corrective Action Management Review Continual Improvement OHSAS 18001 parallels ISO 14001 very closely

Requirements: General Follow a Plan-Do-Check-Act approach. Plan - Establish the objectives and processes needed to deliver the results (in line with the OHSMS). Do - Implement the needed processes of the OHSMS. Check - Check the processes against the policy, objectives, targets, regulations, and report the results. (Auditing) Act - Take actions that will continually improve the OHSMS. ACT CHECK PLAN DO

Requirements (Plan): Management Basics of OHSAS 18001 Requirements (Plan): Management Top Management must be committed to and involved in the design and implementation of the OHSMS. They will write the Health & Safety Policy and be responsible for making sure it is communicated and implemented. Many specific responsibilities are assigned to Top Management to ensure their input and participation. After implementation Management will conduct management review to ensure continued effectiveness of the system. Copyright © 2010 www.18000Store.com

Requirements (Plan): Resources The OHSMS must clarify what resources, human and physical are required to create safe working environment & products or services. During development of the system you will determine how to ensure competent personnel, identify training that is required, and identify the infrastructure and work environment required

Requirements (Plan): Form OHSMS Your organization will need to plan all of the processes that go into making your product to ensure safe conditions. You will need to state of scope of the OHSMS and clearly identify the products and define the locations or sites that are part of the OHSMS.

Requirements (Do): Safety & Health Review An initial OH&S review will be needed. Perform an assessment of hazards and risks; as well as their Impacts. Regulatory, legal and other requirements will need to be identified.

Requirements (Do): Create OHSMS OH&S programs with targets and objectives will need to be established, implemented and evaluated on an ongoing basis. Perform risk assessments suitable and create action plans based upon results, including: Actions to be taken to maintain existing control measures Actions to introduce new control measures Actions to minimize risks that cannot be controlled. Emergency preparedness procedures will be required to address potential accidents and emergencies.

Requirements (Do): Create OHSMS A process will be needed for the Safety Team to evaluate compliance to legal and other requirements. Measuring and monitoring equipment will need to be controlled and calibrated. Monitoring the achievement of objectives Records to facilitate corrective and preventive actions Measuring and monitoring of product and process characteristics that can have an impact on safety. qualitative and quantitative aspects

Requirements (Check): Control Nonconformities Emergency response procedures should address identifying potential for incidents and emergencies preventing and mitigating resultant illnesses and injuries responding to incidents and emergencies when they occur. Establish and document a system for controlling nonconformities. When specified process limits are exceeded potentially unsafe conditions must be identified, assessed, controlled and dispositioned appropriately. Identify corrections and corrective actions to mitigate health & safety risks and to eliminate the nonconformity and its cause.

Requirements (Check): Audit System and Control Records Establish the internal audit process. - Train auditors, and plan internal audits to establish an audit program that will determine if the OHSMS is effective and current. Control the records associated with the OHSMS. Conduct regular management reviews to ensure effectiveness of the OHSMS.

Requirements (Act): Improve your OHSMS Continually improve the OHSMS through the use of: Management reviews Internal audits Corrective actions Analysis of data / results Update the OHSMS

OHSAS 18001 Implementation Steps Copyright © 2010 www.18000Store.com

Implementation Timeline You will need to develop an implementation plan that covers: Learn about the OHSAS 18001 Standard Perform an OHSAS 18001 hazard/risk review & gap analysis OHSAS 18001 project timetable (sample on next page) Train your organization on OHSAS 18001 Document your OHSMS according to 18001 Implement your OHSMS and conduct business Audit your OHSMS Registration Audit

Implementation Timeline

Implementation: Conduct the OH&S Gap Analysis Basics of OHSAS 18001 Implementation: Conduct the OH&S Gap Analysis 1. You must determine your position with regards to Health & Safety: Are there GAPS that need to be bridged? What are they and where are they located? How can they be improved? Who will be taking corrective / preventive actions? 2. Your OH&S position needs to be analyzed so that the GAPS can be bridged / closed. Copyright © 2010 www.18000Store.com

Implementation: Conduct the OH&S Gap Analysis Basics of OHSAS 18001 Implementation: Conduct the OH&S Gap Analysis 3. Conduct a Gap Analysis – Complete a series of assessments in the following order: Perform Initial Hazard Analysis Perform Risk Assessment – Aspects/Impacts Identify Legal and Other Requirements Identify Health & Safety programs with objectives & targets 4. Based on the results of the assessments, implement Improvement actions. Copyright © 2010 www.18000Store.com

Implementation: Form a Team Appoint a Management Representative - This individual will be the OHSMS project manager. Assign an Health & Safety Team This team will be active in the design and development of the OHSMS and participate in the on going operation of the system. Assign a Management Team - This team will be providing the direction and guidance for the development and implementation of the OHSMS.

Implementation: Form a Team The Management Team will act as a steering team for the project, assigning responsibilities, providing resources and coordinating the project. The Management Team can assign task teams to work on specific processes that must be designed and documented for the OHSMS.

Implementation: Form a Team Each task team will evaluate the current process that they are assigned to and the requirements of the standard. A new or modified process will be developed, documented and submitted to the Management Team for review and approval.

Implementation: Execute your plan After the task teams have designed and documented a new or modified process, it must be implemented. Train all employees that are involved in the process When the required processes have been implemented, start your internal audit program and management review meetings.

Implementation: Audit Use information / results from internal audits and management review to make improvements to the OHSMS. Run your system long enough to generate records for the Registrar to audit. Train all employees on OHSAS 18001 Have a Registrar conduct your Registration Audit.

Tools to help your implementation: The OHSAS 18001 Workbook This is a series of 30 detailed checklists, exercises and instructions that take you through systematic tasks for your organization to complete. OHSMS Manual, Procedures and Forms. Move your project along with our professionally designed documentation. This package provides Microsoft Word templates to use as a foundation for your OHSMS. Customize this OH&S Manual including procedures, forms, and tables to save time and ensure an efficient, effective system.