1. INTRODUCTION TO OHS MANAGEMENT SYSTEM STANDARDS
PRESENTER: ZAIKHASRA ZAINUDDIN
17th JULY 2009

2. DEFINITION OF STANDARD
Standard is a document established by consensus and approved by a recognized body, that provides rules, guidelines or characteristics for activities , aimed at achievement of the optimum degree of order in a given context

3. THE DEVELOPMENT OF OHSAS 18001 AND MS 1722:PART 1 STANDARD
A standard developed by a group of national standards bodies, accreditation bodies and certification bodies
First published by British Standards Institution (BSI) in 1999.
The latest revised version was published in July 2007.
MS 1722: Part 1
A Malaysian Standard
Developed by Industry Standards Committee on Occupational Safety and Health (ISC W)
Published by Standards Malaysia in 2005.

4. COMPARISON - CONCEPT All OHS MS standards mentioned are
based on Plan, Do, Check, Act concept
continual improvement concept
They are all intended to assist organizations to develop an approach to management of OHS in such a way to protect employees and others whose health and safety may be affected by the organization's activities

5. COMPARISON - ARRANGEMENTS OF MAIN ELEMENTS
MS 1722 share common arrangements or order of the main elements with ILO OSH 2001
Policy
Organizing
Planning and Implementation
Evaluation
Action for Improvement

6. COMPARISON - ARRANGEMENTS OF MAIN ELEMENTS
OHSAS share common arrangements or order of the main elements with ISO Environmental Management System
Policy
Planning
Implementation and operation
Checking and Corrective Action
Management Review

7. SIMILARITY BETWEEN OHSAS 18001 AND MS 1722:PART 1
Both standards can be used for certification.

8. - SUMMARY RESULT FROM BSI SURVEY ON OHS STANDARDS & CERTIFICATES
TOTAL NO. OF OHSAS (OR DIRECTLY EQUIVALENT) CERTIFICATES REPORTED
- SUMMARY RESULT FROM BSI SURVEY ON OHS STANDARDS & CERTIFICATES
NUMBER
YEAR
August 2008

9. SIRIM QAS INTERNATIONAL - OHSAS 18001 CERTIFIED COMPANIES
NUMBER
YEAR
June 2009

10. SIRIM QAS INTERNATIONAL – MS1722 CERTIFIED COMPANIES
NUMBER
YEAR
August 2008

11. CORRESPONDENCE BETWEEN OHSAS 18001 AND MS 1722: PART 1

12. CORRESPONDENCE BETWEEN OHSAS 18001 AND MS 1722: PART 1

13. CORRESPONDENCE BETWEEN OHSAS 18001 AND MS 1722: PART 1

14. CORRESPONDENCE BETWEEN OHSAS 18001 AND MS 1722: PART 1

15. Continual Improvement
OHSAS MODEL
Continual Improvement
4.1 General Requirements
4.2 OHS Policy
4.6 Management
Review
4.3 Planning
Hazard identification, risk assessment & determining controls
Legal and other requirements
Objectives and programme(s)
4.5 Checking
Performance measurement & monitoring
Evaluation of compliance
Incident investigation, non-conformity, corrective action & preventive action
Control of records
Internal Audit
4.4 Implementation and Operation
Resources, roles, responsibility, accountability and authority
Competence, training & awareness
Communication, participation & consultation
Documentation
Control of documents
Operational control
Emergency preparedness and response

16. 4.1 General Requirement
Define & document SCOPE of OHS management system.
Establish, document & implement the OH&S management system in accordance with OHSAS 18001

17. 4.2 OH&S POLICY Shall be authorized by Top management
Include a commitment to:
- prevention of injury & ill health
- comply with current applicable OH&S legislation
- continual improvement of OHS performance
Documented, implemented and maintained
Communicated to all employees
Available to interested parties
Reviewed periodically
**OSHA 1994, Section 16

18. 4.3.1 HAZARD IDENTIFICATION, RISK ASSESSMENT AND DETERMINING CONTROL
Identify work activities
Identify all Hazards
Assess Risk
Decide if Risk is acceptable or not
Determine necessary controls

19. HIERARCHY OF RISK CONTROL
Elimination
Substitution
Engineering control
Signage / Warnings and/or Administration control
Personnel Protective Equipment (PPE)

20. 4.3.2 LEGAL & OTHER REQUIREMENTS
Legal and other OH&S requirements which are applicable to the organizations’ process / activity/ product shall be:
- identified
- up to date
- communicated to employees and other
interested parties

21. 4.3.3 OSH OBJECTIVES & PROGRAMMES
OH&S Objectives shall be measurable, wherever practicable, e.g.
- Zero accident / ill health
- Zero Lost time Injury (LTI)
- One million hours worked without LTI
Programme(s) for achieving OHS objectives shall be established
Progress of this management program against meeting the OH&S objectives shall be reviewed, monitored and recorded.

22. RESPONSIBILITY, ACCOUNTABILITY AND AUTHORITY
4.4.1 RESOURCES, ROLES,
RESPONSIBILITY, ACCOUNTABILITY
AND AUTHORITY
Responsibility of top management:
Ensuring the availability of resources essential to establish, implement, maintain and improve the OH&S management system
to define, allocate responsibilities and delegate authorities to facilitate effective OH&S management.

23. TRAINING AND AWARENESS
4.4.2 COMPETENCE,
TRAINING AND AWARENESS
The organization shall ensure that any person(s) under its control performing tasks that can impact on OH&S are competent.
Identify training needs associated with its OH&S risks & its OH&S management system & take necessary action to meet these needs.

24. 4.4.3 COMMUNICATION, PARTICIPATION
AND CONSULTATION
The organization shall establish & maintain a procedures for
- internal communication
- communication with contractors and
visitors
- receiving, documenting and responding
to relevant communications from
external parties
- participation of workers

25. 4.4.4 DOCUMENTATION OHS MS Manual OHS MS Procedures OHSMS
Records/Forms

26. 4.4.5 CONTROL OF DOCUMENTS
Procedures for approval, review, update and re-approve OSH documents
ensure documents are current
OSH documents shall be available at point-of-use
Controls includes external documents
Prevent the use of obsolete document

27. Determine those operations where the implementation of controls is necessary to manage the OHS risk.
Examples:
- purchasing of chemicals procedure
- permit to work systems and lockout/tag-out procedures
- handling of contractors and visitors to the workplace
- chemical handling procedure
- shutdown system procedures
- maintenance of safe plant and equipment
4.4.6 OPERATIONAL CONTROL

28. 4.4.7 EMERGENCY PREPAREDNESS AND RESPONSE
Identify potential emergency situation, e.g. Fire, Explosion, Chemical Spillage, Release of Toxic Gases/Fumes, etc.
Plan on how to response during emergency situation (ERP)
Test the ERP – Fire drill, Evacuation drill, Spillage drill, etc.
Maintain the emergency equipment
Review ERP after drill or actual incident

29. 4.5.1 PERFORMANCE MEASUREMENTS AND MONITORING
The organization shall establish a procedure to monitor and
measure OH&S performance on a regular basis.
Proactive monitoring:
- progress of OHS objectives & programs
- monitoring the effectiveness of controls for health, as well as for safety
Reactive monitoring:
- ill health, incidents (accident, near-misses, emergency situation) and other historical evidence of deficient OH&S performance
Measuring equipment (e.g. sound level meter, gas detector, etc )shall be maintained and calibrated.

30. 4.5.2 EVALUATION OF COMPLIANCE
The organization shall establish a procedure
for periodically evaluate its compliance with
applicable legal and other requirements.
e.g.Occupational Safety & Health (Safety & Health Committee) Regulation 1996, Occupational Safety & Health ( Use and standards of exposure of chemicals Hazardous to Health) regulation 2000, NADOOPOD Regulation 2004, etc.

31. 4.5.3.1 INCIDENTS INVESTIGATION
The organization shall establish, implement and maintain a procedure to:
investigate and determine the root cause of the incidents
identify corrective action and opportunities for preventive action
verify effectiveness of corrective and/or preventive action
INCIDENTS INVESTIGATION

32. CORRECTIVE AND PREVENTIVE ACTION
The organization shall establish, implement and maintain a procedure to:
identify nonconformity
investigate nonconformity
Identify corrective action and opportunities for preventive action.
Review the effectiveness of action taken
NONCONFORMITY,
CORRECTIVE AND PREVENTIVE ACTION

33. 4.5.4 CONTROL OF RECORDS
The organization shall establish, implement and maintain a procedure for identification, storage, protection, retrievable, retention and disposal of records.
Establish master list of records
Determine retention period of the record

34. 4.5.5 INTERNAL AUDIT Shall be conducted at planned intervals
Audit procedure shall address the responsibilities, competencies and requirements for planning and conducting audits, reporting results.

35. 4.6 MANAGEMENT REVIEW
Top Management shall review the OH&S system at planned intervals to ensure continuing suitability, adequacy and effectiveness.
Among the agenda to be covered:
- Result of Internal audit & legal compliance status
- The achievement of OHS Objectives
- OHS Performance of the organization
- Status of incident investigations, corrective & preventive actions;
- Relevant communication from external interested parties
- Updates (if any) on new legal & other requirements
- recommendation for improvement

36. BENEFITS OF IMPLEMENTING OHSMS
Prevention of occupational injury and disease which eventually:
- reduce medical bills
- reduce compensation claims
- reduce insurance premiums
- reduce material loss caused by accidents and
production interruptions

37. BENEFITS OF IMPLEMENTING OHSMS
Improve conformance with legal requirements
Enhanced business reputation

38. CERTIFICATION PROCESS FLOW CHART
Submit Application Form
Stage 1 Audit
Stage 2 Audit
Recommendation
Approval

39. For further assistants, kindly contact us :
1) Management System Certification Department
SIRIM QAS INTERNATIONAL SDN BHD
BUILDING 4, SIRIM COMPLEX, SEKSYEN 2
SHAH ALAM
SELANGOR DARUL EHSAN
Customer Service Line:
Fax:
Website:
2) Zaikhasra Zainuddin
Direct Line.: