Surviving the Administrative Maze

Presenters Moderator:Sheila Bauer, Coordinator, UMKC Panel:Kyla McCarty Financial Aid Director College of the Ozarks David King Asst. Director of Financial Aid Missouri State Jan Brandow Director UMKC

Topics to Discuss FWS Benefits Funding Availability Administrative Cost Allowance FISAP Completion Awarding Decisions JLD Community Service Job Placement/Process Issues Working with Supervisors Student Issues Creating a FWS Handbook

FWS Benefits Higher matriculation rates Graduates are better prepared Reduces reliance on student loans Connects student to campus and community Important work force for the Institution

How Much Funding is Available? FWS Final Funding Allocation$500,000 Carry Forward 0 Carry Back (5,000) JLD (50,000) Adjusted Allocation $455,000

Calculating the Administrative Cost Allowance Can be up to 5% of gross FWS earnings Reported on the FISAP Example: $550,000 Gross Earnings x 5% = $27,500 Adjusted Allocation $445,000 ACA 27,500 Allocation for Earnings$417,500

FISAP Carry Forward/Back Transfers between campus-based funds FWS required match Placement Category FWS % Employer % On-Campus7525 Off-Campus Community Service7525 Eligible Tutoring Programs Eligible Non-Profit9010 Private For-Profit5050

Making Award Decisions Decisions vary by institutions Influences which impact calculating how much to spend –Economy within the region –Offer/Accept/Enrollment ratio – Historical earning patterns over time Deobligating funds if necessary

JLD Requirements What is Job Location & Development (JLD)? Required Use of JLD funds How to participate in JLD FISAP requirements Reporting jobs created and wages earned

Community Service Use of contracts Reporting requirements Reading & math tutors/family literacy AmeriCorps Site visits Background checks Requesting additional funding

Job Placement Processes/Issues Job placement philosophy Uses of the web for job placement Religious/political related positions Job description Completing required documents Site visit/evaluation

Working with Supervisors Monitoring earnings Underworking & overworking awards Evaluation processes Training programs Employer/Employee Bill of Rights Allocation of positions

Student Issues Student misconduct/poor performance Having a safe work-place FERPA – confidentiality statements Harassment policies Reapplying on-time References (and related FERPA laws) Payrates

Creating a work-study handbook Topics for supervisors Topics for students Legal issues

Resources National Student Employment Association –Listserv, Discussion Board, Research Grants, Career Center, Journal of Student Employment, Student Employee of the Year, Start-up Grants Midwest Association of Student Employment –Illinois, Indiana, Iowa, Kansas, Kentucky, Michigan, Minnesota, Missouri, Nebraska, North Dakota, West Virginia, Wisconsin

Surviving the FWS administrative maze is like living with blue skies and palm trees…