2. The ABC’s of Being a DFA Pam McCafferty Director of Financial Aid Fitchburg State College

3. Today’s Agenda  To cover the basic requirements that must be done by the Director of Financial Aid  To provide resources for future reference  To make you feel better about being a DFA

4. Alphabet Soup  PPA  ECAR  E-APP  FISAP  ACA  FCC  ICC  IPEDS

5. PPA Program Participation Agreement

6. PPA: Why?  Required to participate in the following financial aid programs: Pell SEOG Perkins FWS Direct Loans FFEL

7. PPA: What?  Agreement between the Department of Education and a School  School is agreeing to comply with the laws, regulations and policies governing FSA programs

8. PPA: When?  Initial Application  Recertification  Reinstatement  Updates

9. PPA: How?  E-App (Electronic Application for Approval to Participate)  www.eligcert.ed.gov  User Ids “ED” + 8 digit OPEID Number “ED” + 9 digit Taxpayer Identification Number

10. Recertification  Notice sent to school six months prior to expiration of PPA  School submits complete application 90 days prior to expiration of PPA  School cannot continue to participate with expired PPA

11. Approval  If approved, two copies of PPA sent to school  School signs both copies and returns to DOE  DOE signs and returns one copy to school along with ECAR  Approval good for six years

12. ECAR  Eligibility and Certification Approval Report  Summary of the Approval FSA programs Highest academic degree Locations Officers

18. Updates  Ownership  Address  Name  Phone number  Officials President, CFO, DFA

19. Updates…  New Location  Increase Program Level  New Program  Apply to participate in an additional Title IV program Only report for programs and locations that receive Title IV aid

20. …Updates  Change in Accreditor  Change in State Authorization  Third Party Servicer  Change in Educational Measurement Ex: semester to clock hour Report all updates within 10 days!

21. Locations  If 50% or more of the program will be offered at that sight  Cannot disburse aid at new location until approved

22. Submission  Submit online  Print Signature Page  Mail Signature Page Accreditation Documentation Licensing Documentation

26. As a new DFA…  Find the current PPA/ECAR  Find your User ID’s  Login and add yourself  Check accuracy of other data and make updates as needed

27. FISAP Fiscal Operations Report and Application to Participate

28. FISAP: Why? “The school is responsible for ensuring that eligible students receive funds according to the laws, the regulations and the PPA…”

29. FISAP: What? Fiscal Operations Report Report what you did with last year’s funds and… Application to Participate Request funds for next year

30. FISAP: What?…  Campus Based Funds SEOG Perkins FWS

31. FISAP: When?  Each award year  Available August 1 st  Submit Reallocation in August  Submit by October 1 st  Corrections by December 15th

32. FISAP: How?  Submit online  www.cbfisap.ed.gov www.cbfisap.ed.gov  TG# and PIN required  Mail Certification Signature Page Drug-Free Workplace, Anti-Lobbying, and Debarment Forms

37. ACA Administrative Cost Allowance Taken out of your annual authorization for FWS and SEOG.

38. FCC Federal Capital Contribution Perkins Loan Annual Federal Allocation May be zero

39. ICC Institutional Capital Contribution  School’s matching share  Required  Must equal 1/3 of federal share (1/4 of combined FCC and ICC)

40. Campus Based Statement of Account  Award year specific  SEOG Award  FWS Award  Perkins LOE Level of Expenditure  www.cbfisap.sfa.ed.gov www.cbfisap.sfa.ed.gov Login, select the Self Service tab

41. As a new DFA…  Check the FISAP timeline  Who is responsible for filing it? If it’s you..  Find the TG#  Assign yourself as the TG Administrator www.fsawebenroll.ed.gov  Get a PIN

42. What about Pell?  Electronic Statement of Account  Annual  Initial Allocation = ½ of prior year’s expenditure  Increase allocation through Pell disbursement records

43. Last but not least…IPEDS Integrated Postsecondary Education Data System Annual Campus-wide report Financial Aid section filed April Very time consuming

44. As a new DFA…  Find the IPEDS coordinator for your campus Maybe Institutional Research  Check the IPEDS timeline

45. Helpful Hints  Tackle these things ASAP  Give yourself plenty of time  Attend MASFAA and DOE trainings  Be prepared to work with other offices  Set deadlines for yourself and others

46. Resources  www.ifap.ed.gov www.ifap.ed.gov  www.cbfisap.sfa.ed.gov www.cbfisap.sfa.ed.gov  Student Handbook  Ask other DFA’s

47. Congratulations! You’ve survived The ABC’s of Being a DFA!