1. What’s up with Student Employment? Valerie Knopp, St. Cloud State University Jill Beauregard, University of MN, Morris Alissa Melberg, University of MN, Morris

2. What we’ll cover The Basics Forms, forms, forms Community Service Program Special for…what about? Work Study Hiring, Expectations, Evaluation (HEE) Support and Recognition 2

3. The Basics: The Regs Federal: FSA Handbook www.ifap.ed.govwww.ifap.ed.gov State: Program Manual www.ohe.state.mn.us/pdf/FAManual/State WorkStudy.pdf www.ohe.state.mn.us/pdf/FAManual/State WorkStudy.pdf Compare the differences between – Appendix 6 in State Work Study Program Manual 3

4. The Basics: Work Awards and Wage Rates Work awards – Determined by your CBA policy – No minimum or maximum – Considerations (need, hpw, wage rate) Wage Rates – At least federal minimum* – Based on skills and duties – Hourly v. stipend – Variable wage structure 4 *Must pay state minimum if higher than federal (and in MN, it is)

5. Forms, forms, forms Required: I-9 and W-4 I-20 (international students) Contract (off-campus positions) Direct Deposit (optional) Background checks (if applicable) Work contract/authorization Internal forms (notification of hiring) 5

6. Community Service Program What do I really need to know and do? FWS requirements – 7% of FWS allocation for the AY – At least one student employed in literacy Contracts/Agreements Site visits 6

7. What about…? International students – F-1 visas: FT enrollment, 20 hpw max Site visits (community service positions) Garnishment – FWS: not permitted, except for COA charges – State: allowed Volunteering from a paid employee 7

8. Work study “I just want a job where I can study.” “Isn’t that when I get paid to study?” 8

9. More than “just work study” “Student employment – it’s a job, treat it as such.”* * Anonymous, from March 3 rd workshop 9

10. Benefits to the student Students who work do just as well or even better academically than those who don't. Students who work on campus are more likely to persist in their studies. Student employment allows students to: – gain career-related experience. – reduce need for student loans. – acquire self-confidence. – build a network of contacts. 10

11. Benefits to the institution Improves Recruitment Retention Rates Graduation Rates Strengthen Alumni Relations Help students make connections to the “real world” 11

12. Hiring, Expectations, Evaluations (HEE) Jobs Job Descriptions Evaluations Handbooks 12

13. HEE: Jobs Made available to eligible students Related to students’ areas of study On- or off-campus Hours per week – regs don’t limit Recruitment and retention 13

14. HEE: Job Descriptions Ensures meets work study qualifications Helps students with job selection Helps you determine pay rate and work award Sets expectations, reduces misunderstandings 14

15. HEE: Evaluations Not the same as orientation, training, or mentoring Praise, recognition, issues, concerns When to complete (best practices): – Within 30 days of hire – At the time of pay increases or promotions – At the end of the term – When the position ends 15

16. HEE: Evaluations (cont.) Poor performance? Use CEDAR* C: clarify the performance you expect E: explain how s/he is performing D: the difference between C and E A: agree on steps to fix the problem(s) R: review the outcome(s) *http://www.telephonedoctor.com/management-development-library/fixing- performance-problems/ accessed October 15, 2014 16

17. HEE: Handbooks Mission and Purpose Campus and individual Departments Campus expectations – Policies and procedures – Confidentiality – Dress code and hygiene – Hiring, evaluation, termination Review and update regularly (at least annually) 17

18. Support and Recognition Student employees – Student Employee of the Year – National Student Employment Week Supervisors of student employees – Remember your community partners! YOU! (the administrator) – Other SE administrators – MASEA (www.masea.org)www.masea.org – NSEA (www.nsea.info)www.nsea.info 18

19. Support Systems How to support your student employees – online job system – connect with Career Services – finding and applying for jobs – interdepartmental work How to support your supervisors – Regular training – Handbook – Include supervision in the job description – Resources 19

20. Resources MASEA www.masea.orgwww.masea.org National Student Employment Association www.nsea.info www.nsea.info FSA Handbook www.ifap.ed.govwww.ifap.ed.gov U.S. Department of Labor www.dol.govwww.dol.gov Handbook for Employers-Guidance for Completing Form I-9 http://www.uscis.gov/sites/default/files/fil es/form/m-274.pdf http://www.uscis.gov/sites/default/files/fil es/form/m-274.pdf Your campus (HR and Affirmative Action Offices) 20

21. More Resources… The Telephone Doctor www.telephonedoctor.comwww.telephonedoctor.com “Enhancing Student Learning through College Employment” by Brett Perozzi “Developing Leadership through Student Employment” Ed. by Anne Devaney The 360-Degree Leader: Developing your influence from anywhere in the organization” by John Maxwell Chronicle of Higher Education: “How to Make Students’ Campus Jobs More Meaningful” by Ben Gose Ted Talks: “The Key to Success? Grit” & “Growth vs Fixed Mindset” (http://www.ted.com/) 21

22. Valerie Knopp, vjknopp@stcloudstate.edu Jill Beauregard, beaureja@morris.umn.edu Alissa Melberg, melbe023@morris.umn.eduvjknopp@stcloudstate.edubeaureja@morris.umn.edumelbe023@morris.umn.edu 22