Speaker: Koen Nomden Guidelines on student and scholar selection (Action 2) Deadline:

Speaker: Koen Nomden Scholarships Erasmus Mundus core programme: –14 Student Scholarships –3 Scholars scholarships Asian Windows –5 or 6 Indian Window –0 or 1 Chinese Window Windows under preparation for the academic year : –1 or 2 ACP Window (79 countries: the list will be communicated by ) –1 Western Balkans (Bosnia-Herzegovina, Serbia, Montenegro, Kosovo, Albania)

Speaker: Koen Nomden Application of Additionality In order to be eligible for the different window scholarships, consortia must fulfil the following requirements: –Indian Window: at least 1 Indian student on the EM main list –Chinese Window: at least 1 Chinese student on the EM main list –ACP Window: at least 1 student from an ACP country on the EM main list –Western Balkans: the absolute student ranking should be respected when filling up the EM main list

Speaker: Koen Nomden Interpretation of geographical balance Call for proposals: –No more than 25 % of students from the same country –No more than 10 % of students from the same institution –No more than 20 % of students from a TC university participating in Action 3 Quantitative thresholds: –Max 3 students from the same country –Max 2 students from the same institution –Max 3 students from the same institution in the case of a TC Action 3 partner Criteria only relevant for the Erasmus Mundus main list

Speaker: Koen Nomden 12 months rule Applies to students and scholars Reference date: 28 February 2007 Concerns main activity: work, studies In case of doubt: please contact the Agency Consortia have to certify that all students and scholars respect the 12 months rule

Speaker: Koen Nomden Nationality and Residence Non eligible nationalities: –EU –EEA (Norway, Iceland Liechtenstein) –Candidate countries (Croatia, FYROM, Turkey) In case of double nationality (EU + non EU): the non EU nationality determines eligibility for a scholarship, subject to the following conditions: –Respect of 12 months rule –No residence in one of the participating countries (EU + EEA) Consortia have to certify that the rules on nationality and residence have been respected

Speaker: Koen Nomden Steps on establishing main, reserve and window lists I 1.Assessment of students in accordance with your student selection framework leading to an absolute ranking list. The student selection grid is to be submitted to the Agency 2.The 14 best students according to absolute ranking should be put on the Erasmus Mundus main list, subject to: Respect of the geographical balance criteria Respect of the additionality criteria in order to be eligible for the windows 3.After having respected the rules on additionality, of the remaining students the best 6 Indians, the best student from an ACP country and the best student from a Western Balkans country should be put on the relevant Window main list

Speaker: Koen Nomden Steps on establishing main, reserve and window lists II 4.All other selected students should be put on the reserve list in order of absolute ranking 5.Replacements of students have to be made according to merit (highest ranked person on the reserve list), but also subject to: The geographical balance criteria (Erasmus Mundus) In the case of Windows: nationality  Chinese + ACP Window: the Chinese scholarship and the second ACP scholarship will be allocated by the Agency to consortia with the highest ranked eligible student on the reserve list  Any deviation from the rules (e.g. in the case of replacements) should by duly justified when seeking approval by the Agency

Speaker: Koen Nomden 1.China 2.Brazil 3.Australia 4.Ethiopia 5.Brazil 6.Brazil 7.India 8.Serbia 9.India 10.Brazil 11.Russia 12.Ukraine 13.Canada 14.Pakistan 15.Mexico 16.USA 17.India 1.China 2.Brazil 3.Australia 4.Ethiopia 5.Brazil 6.Brazil 7.India 8.Serbia 9.India 10.Russia 11.Ukraine 12.Canada 13.Pakistan 14.Mexico  Windows open: China, India, ACP, Western Balkans Absolute ranking listErasmus Mundus Main List EXAMPLE

Speaker: Koen Nomden Online database (new developments) Will include both students and scholars Available mid-January 2007 Full data have to be introduced for main and reserve list candidates List of non selected students: nationality, gender Access to the online database: –full access until –read only access afterwards Introduction of first host institution - obligatory at the submission phase Only one reserve list (no distinction between Erasmus Mundus and Windows)  All modifications in student and scholars lists have to be communicated to the Agency. Any modifications in the database after will be carried out by the Agency

Speaker: Koen Nomden Action 2 application concerning students The submission of the application by must reflect the final and agreed proposal by the consortia members Students not figuring in the main or reserve list at the submission phase cannot be accepted in case of replacement

Speaker: Koen Nomden Action 2 application concerning Scholars Standard period = 3 months Some flexibility generally allowed, but the Agency should be contacted before the submission of the Action 2 application if you wish to deviate from the standard period Scholars not figuring in the main or reserve list in the Application Form cannot be accepted in case of replacement

Speaker: Koen Nomden Action 2 Timetable January 2007: The Agency will send the application form + guidelines on the online database 28 Feb 2007 : submission of Action 2 application form: –Form to be signed by the legal representative –Student and scholars lists can be signed by the coordinator –Annexes: non-selected students list, student selection grid and signed selection minutes First half of March: eligibility check of applications by the Agency Mid-March: Selection Panels: Erasmus Mundus + Windows Early April: submission of selection to the Erasmus Mundus Committee April: period of right of inspection of European Parliament First half of May: adoption of official selection decision June-July: signature of the Specific Agreements A between the Agency and the consortia

Speaker: Koen Nomden Action 2: Communication Communication by the Agency to consortia at two or three moments: –Contacts regarding the application related to the eligibility of students and the check on multiple selections –Pre-information to consortia after the opinion of the Erasmus Mundus Committee –Official information letter after the adoption of the official selection decision Consortia are invited to inform their students and scholars on the selection results after having received the pre-information by the Agency

Speaker: Koen Nomden Support for students in obtaining visa + residence permits The Agency will send a confirmation letter (scholarship certificate) to consortia with information on scholarships and insurance All National Structures will be informed and asked to play an active role vis-à-vis national authorities All relevant Commission Delegations in third countries will be informed and asked to liaise with relevant national embassies/consulates  More infiormation: see guidelines on visa delivery

Speaker: Koen Nomden Scholarship management after having signed the agreement Provisions to be found in the FPA, the SA and the Financial and Administrative Handbook Reporting in progress and final reports All changes concerning Action 2 have to be submitted to the Agency

Speaker: Koen Nomden Further Information Functional mailbox: EACEA-erasmus- Or your correspondent within the Agency (see Brochure)