1. 1 2007 The International Division at Mälardalen University Incoming Exchange Students

2. 2 2007 Types of exchange at the university 1. Erasmus - EU-member states, Switzerland, Turkey 2. Bilateral Agreements with universities in Australia, Canada, China, Croatia, India, Japan, Korea, Tanzania, Thailand, USA 3. ISEP - USA 4. Nordplus - Denmark, Finland Students 146 22 6

3. 3 2007 Information on the Exchange web page General information about the university Courses offered for each department How to apply, application period Accommodation information List of important dates

4. 4 2007 Inviting students/applications Prepare list of partner universities for the coming academic year Prepare fact sheet about Mälardalen University Send application information to all partners (email) including updated Fact Sheet “We are glad to receive your nominations….”

5. 5 2007 Receiving nominations Partners send lists of names of selected students Current Exchange Agreements are checked for number of student months and study area(s) Confirm to partner: ”Your students are welcome… ” Email to the selected students: ”Welcome to apply” including application information

6. 6 2007 Dialogue with prospective students Email address for students’ questions: international.office@mdh.se international.office@mdh.se General questions and accommodation issues Academic questions forwarded to the international coordinators at our departments. They communicate directly with the students.

7. 7 2007 Complete Application 1. Online application 2. Printout of online application - signed by coordinator 3. Learning Agreement 4. Transcript of Records 5. CV (Curriculum Vitae)

8. 8 2007 Receiving applications Is it complete? If not request the missing document(s) Confirm receipt of application to student Copy and distribute to the international coordinators according to selected courses in Learning Agreement Coordinators check students’ transcripts to see if they fit with selected courses and email students about it

9. 9 2007 Planning Reception and Introduction Days Contact accommodation agency for dates and times of student reception Contact International Committee of the Student Union for list of activities and budget Prepare Arrival Form, the Getting Started document and Following Letter Contact all persons involved in the Introduction Days and agree on date and time of appearance

10. 10 2007 Admission Letter Import online applications into data base Check address information in data base Prepare Letters of Acceptance Add Arrival Form and other information Send to students

11. 11 2007 Student Reception Open 4-6 hours during the 3 days before Introduction Days Students meet staff of accommodation agency to sign contract and get keys to their rooms Minibuses for transportation to accommodations Drivers are students from the International Committee When are they coming?? Assemble information in received Arrival Forms No pickup service at airports, just written travelling directions

12. 12 2007 Introduction Days Prepare program and make copies Prepare Welcome envelopes (eg. map of university and city, information about university card and registration, small wordlist) Check Student Handbook - update if required Inform staff at the Information Desk Close cooperation with International Committee Run the show…