Online Application Instructional Guide Online Application Instructional Guide 9/9/2015 7:44 PM

2 General Information The 2014 Multifamily Funding Application includes an Online Application that is Mandatory. The Online Application will be posted on AHFA’s website at All applicants must electronically submit the 2014 Online Application to AHFA. Prior to submitting the Online Application, applicants should review the data for accuracy, print each page of the Online Application for submission to AHFA and maintain a copy for your records. Once the Online Application is submitted through the electronic system, the application will be locked and no further changes or corrections will be allowed. The electronic submission must be made before a hard copy of the Online Application with the AHFA-provided and third-party forms are delivered to AHFA’s offices. Contact AHFA for your Organization Code if you intend to apply but have not received an Organization Code via encrypted .

3 General Information This year’s two-step application process is a necessary step toward developing a paperless application process, and we appreciate everyone’s patience and cooperation as we work to improve our process. Please continue to monitor your and our website at for additional news and updates. Applicants should maintain supporting documentation used in completing the application for future reference. If it becomes necessary, AHFA will post updates, changes, or technical corrections to during the application cycle. Online Application 911 For DMS Registration issues contact For DMS Questions contact For DMS Error Report (including screen shots) contact

4 TABS – General Complete Tabs in order The information you provide will pre-populate in other areas of the application. SAVE your information Early and Often (even on the same page if you need to leave the screen for a moment or leave the screen to access a link on that page). When presented an opportunity to ADD, UPDATE, SET and also an opportunity to SAVE…DO BOTH. Saving before adding, updating, or setting will generate an error message or will not hold the data. When filling a number field, be mindful of your cursor location relative to the decimal or field. Generally, it is better to fill from the far right. For DMS purposes  User: The person in the organization receiving DMS notifications for the Organization (may also be the contact).  Contact: Can be any employee affiliated with an entity. Not necessarily a user.

5 User Registration Registration with a User Code: 1.Enter User Code and Save. 2.Verify the pre-populated information for accuracy. 3.Contact AHFA with any necessary 4.Request all necessary access to complete your roll (i.e., online access, manage organizations). Later requests for access changes may result in data loss. See the following documents for step by step instructions on registering a new user and affiliated organizations: Authority Online User Registration Affiliated Organization Registration User Guide AHFA To Be Formed Entities User Guide AHFA How to Create Partnership User Guide AHFA Compliance Progress Report and Owner Certification Instructions (to be provided at a later date) These documents are located at Note: Any reference to the words “state, agency, authority, HFA” in the screen shots and/or online application should be interpreted as AHFA.

6 Profile My Organization:  See Affiliated Organization Registration User Guide  At “Organization Roles” drop down select Role of Organization (team member) click  Continue adding organizations and Ownership Entities  The above will populate in the Affiliated Organizations tab.  Each Affiliated Organization and To Be Formed Entity will have its own profile (see Ownership Tab).  The organization designates its own Organization Administrator. Partnerships:  See How to Create Partnerships User Guide  At “New Partnership” section, from Drop Down box, select Ownership Entity Name, Partnership Role, and type in Ownership percentage.  Click and  Continue adding each partnership.

7 General Project Information To use the Senate, House, and Congressional District Lookup Links, select the appropriate option while holding CTRL to open tab in a new window. Otherwise, your browser will redirect you to the selected site and your application information will be lost (if you haven’t saved). Make sure to elect the correct type of development activities planned (this selection will impact your Pro Forma and Subsidy Tabs later in the process). Syndication costs must be supported in the syndication/partnership agreement of an approved project. A letter of intent may be included with the application to show pricing above AHFA’s underwriting criteria. If you develop an application you do no wish to keep, there is no option to delete it. Please name it something you will clearly recognize as the undesired application.

8 Applicant/Developer For purposes of completing the online application, the applicant is referred to as the developer. General Partner(s)/Member(s) Section (bottom of page), Click to add key principal(s) name from Drop Down box. Also add years of experience.

9 Owner For New Organization  If Contact or Authorized Signatory (in drop down box) is not shown, then leave as.  If non-affiliated parties are not in the New Organization, then leave the % of ownership field blank.  Once a New Organization is SAVED, then refer To Be Formed Entities User Guide for instructions. As you set-up and save partnership structures, you must return to, select “Applicant/Developer” and return to Programs Listing to access your application. Non-profit entity created from owner page will not populate in the dropdown. Create non-profit and then affiliate it to the applicant (like development team members). Ownership percentage will not accept a number with a decimal point. NOTE: Use the AHFA Ownership Entity Forms as a guide to assist you in loading the ownership structure (down to the individual) into Partnerships under the Organization heading.

10 Non-Profit/CHDO Identity of Interest Unit Summary Contractor Costs – Rehabilitation Annual Operating Expense – Taxes & Insurance Misc Income Tax Credits Tax-Exempt Bond Financing Set-Aside and Scoring Priorities Relocation Information Budget Development Schedule Certifications Please complete and save as directed on each tab.

11 Project Contacts “Developer” is not listed as an option for project contacts. If applicable, provide Developer information on AHFA Application Forms (i.e., Previous Participation, Relevant Experience). If you experience trouble with the development team members not populating, affiliate your organization with the application. Development team members must correctly identify their role(s) when they Register. Otherwise, the desired role will not populate the dropdown for selection in the application.

12 Site Information We are aware that information filled, added, and saved is not saving. Please complete the fields on this page and “print screen”. You will need this print out as supporting documentation for that information which does not save.

13 Utility Allowance Numbers placed in the fields DO NOT save. Please Print Screen before saving and submit.

14 Subsidies FOR EVERYONE: The answer to the first question on this page is. All other questions please answer as applicable.

15 Pro Forma Pulls information from Unit Summary, Subsidies, and Miscellaneous Income. Provide a 20-year projection of cash flow using the following assumptions: 2% annual increase in income, 3% annual increase in expenses. The vacancy allowance is automatically calculated using the following criteria: If the project will receive any rental subsidy assistance, the vacancy allowance/collection loss will be calculated at 5%. If the project will not receive any rental subsidy assistance, the vacancy allowance/collection loss will be calculated at 7%. If the selection is left blank, the vacancy allowance/collection loss will be calculated at 100%. We are aware that the Replacement Reserve in the Pro Forma is trending at 3%. This is an error in the system. Jeff Little will correct this in the application review process.

16 Funding Sources To access the additional sources of funds, such as Historic Credits, construction financing, State HOME funds and non-state permanent financing, the applicant must select “yes” to the first question, “Are you requesting LIHTC?” Maximum Allowable Tax Credits does not apply to Alabama.

17 Buildings The Unit Types will NOT calculate. This is turned off in the system. This information is captured at other points in your application.

18 Contractor Costs – New Construction The Accessory Building line item does not carry over. Please distribute those costs throughout.

19 Total Development Costs Replacement Reserve (at the bottom of the page) does not hold the number when saved. Add the replacement reserve under miscellaneous costs.

20 Validation and Submission Check validation for necessary corrections before submitting the online application.

21 Print Receipt Print one copy for your records. Print one copy for AHFA.