1. HOW TO REGISTER A TEAM – Oregon ASA Version 1.04 Rev 2015.01 www.RegisterASA.com 2015 Season 1v1.04 Rev 2015.01 ASA’s Online Registration

2. Documents to REGISTER A TEAM Documents needed when Registering with Oregon ASA Adults (Coaches, Assistant, etc.) Use Legal Name Driver’s License – Attach to Consent form Previously ASA member – make sure to use original ASA profile Background Consent form – (form on RegisterASA – On Team Member page) Code of Ethics (form on www.oregon-asa.com – Youth page – click the “All necessary forms” tab) Concussion Training (link on www.oregon-asa.com – click on “Extremely Important Concussion”) Photo’s – head shots make sure they display like your Driver’s License, no hats or glasses. Send in original documents with invoice Players – Use Legal Name Previous ASA member use their ASA# and DOB to retrieve the correct profile New members – Use Legal name –you will need a copy of the birth certificate to email to your District Commissioner to be verified) Photo – Head shots - update photos every two years, School photos are the right size, NO Hats or sunglasses. Parent/Player Concussion form – send to: Oregon ASA 7412 SW Beaverton Hillsdale Hwy. #112, Portland, OR 97225 Email a scanned copy to heidi@mvwinsurance.comheidi@mvwinsurance.com v1.02 Rev 2015.012

3. EXTREMELY IMPORTANT Oregon Concussion Law Starting in 2014 there is an Oregon Law Senate Bill 721 covering Mandatory Concussion Training for all coaches and umpires. Also each player under age 18 must sign along with their parent or guardian a Concussion Information Sheet. The exception is players younger than 12 do not need to sign but the parent or legal guardian does need to sign. That form must be turned into each coach, each coach will need to make a copy of the Parent/Player Information Sheet and send it to their District Commissioner. We can not approve a Team’s Registration unless we know that the signed Parent/Player Concussion form has been sent to your District Commissioner and Oregon ASA. Coaches, please keep a copy of the signed agreement in your Coaches binder with the players cards. Coach/Team Admin print enough copies for your team. Concussion – Parent/Athlete Concussion Information Sheet http://www.oregon-asa.com/youth/coach_info/docs/pdf/2014/Parent_Athlete_Info_Sheet.pdff All Coaches and Umpires will need to complete the Free online training, print your certificate and send a copy of your certificate with your invoice and payment to Oregon ASA at the address on your invoice. Concussion training NFHS - http://www.nfhslearn.com/electiveDetail.aspx?courseID=38000http://www.nfhslearn.com/electiveDetail.aspx?courseID=38000 Below are few informational documents: Concussion - Coaches Clipboard - http://www.cdc.gov/concussion/pdf/clipboard_Eng.pdfhttp://www.cdc.gov/concussion/pdf/clipboard_Eng.pdf Concussion – A Fact Sheet for Coaches - http://www.cdc.gov/concussion/pdf/coaches_Engl.pdfhttp://www.cdc.gov/concussion/pdf/coaches_Engl.pdf v1.02 Rev 2015.013

4. If you previously registered your team on RegisterASA, you first need to decide if you’re going to use one of your existing teams or if you’re going to create a new team. If you’re going to create a new team, please continue with the next page. If you want to use one of your existing teams, and some or all members on the team, skip to page 21. HOW TO REGISTER A TEAM 4

5. v1.02 Rev 2015.015

6. Before proceeding to the step-by-step instructions please read the following information so that you have all the information you need to create your team and add the members to the team. 1.Determine which local ASA has jurisdiction over your registration. Use the following page on the ASA website to locate your association: http://www.teamusa.org/USA- Softball/About/Contact-Us/Association-Search. We are Oregon ASA. Adjust your profile if needed.http://www.teamusa.org/USA- Softball/About/Contact-Us/Association-Search 2.Once you have your profile on RegisterASA, and are in the correct association, ensure that you assigned yourself the role of “Team Administrator” in your profile page and also on the team member profile. Only 1 Team Admin per team. Then start your background check on the HomePlate. 3.For every member that you add to your team you’ll need the member’s first name, last name, ZIP code and date of birth. Alternatively, if you have the member’s RegisterASA Member ID number you can use that number plus the date of birth to add a member to your team. This information is used to locate existing profiles on RegisterASA as well as to create new profiles (when a match is not found). 4.You will also need birth certificates and background check consent forms. 5.If you select the photo ID card option you’ll need a photograph in either JPG or GIF format for uploading into the system. The ASA photo ID cards require the photos to be headshots. 6 HOW TO REGISTER A TEAM

7. Before a team may be approved, the Team Administrator must clear a background check. To start a background check, click the “Background Check” tab at the bottom on the HomePlate page. Once you have obtained the required information proceed to your Homeplate and continue with the following instructions to register your team and submit your registration for approval. After you submit your registration (which is the process of creating the invoice) you’ll need to mail all documentation to the “Payable to” entity on the registration invoice. Don’t forget to include a copy of the invoice when you mail your payment as well as copies of birth certificates and background check consent forms as needed. We now allow PayPal payments so please check with your Local ASA JO Commissioner regarding required documents. (No need to have a PayPal account of your own). After you mail your payment please allow 5-7 business days for processing. Once your commissioner has received payment and approves your registration the ASA national office will print and ship the ID cards to you. This is usually done one business day after your registration is approved. Check the Status column under your “My Teams” listing for an “Approved” status. After approval you can print your roster and insurance certificate. 7 HOW TO REGISTER A TEAM

8. 8 STARTING A NEW SEASON? Make sure you have “Team Administrator” Selected in the dropdown box. If it is not appearing please click the profile link and save the “Team Administrator” role in your “Personal Info”. To start creating your team, click the “Add Team” button.

9. 9 ADMINISTRATOR ROLE Assign yourself the “Team Administrator” role as well as your other roles like “Coach”. Only Team Administrators can create invoices and submit teams for approval. (NOTE: A team can have only one Team Administrator. Only the Team Administrator can see a team and add/remove members.) Select all the required data on this form and then click the “Add Team” button to create your new team.

10. ADDING A MEMBER 10 To start adding members to your team, click the “Add Member” button.

11. 11 Search for an individual by filling out one of the two options and clicking the “Submit” button. ADDING A MEMBER After you click Submit, if a match is found you can click the “Add Member” button next to the person’s name below to add the member to your team.

12. 12 ADDING A MEMBER If the member you searched for is not found, a new profile page will appear and you’ll need to save the profile to add the member to the team. If the member you searched for is not one of the members in the grid below click the Add New button to add the member’s profile. If you know that the person you’re trying to add to your team is already registered (either this year or in a previous year) please obtain the member’s correct information so that you do not create a new profile. If you create a new profile for a person that is already registered in the current season you will be charged another registration fee. If the member you searched for is not found, a new profile page will appear and you’ll need to save the profile to add the member to the team. If the member you searched for is not one of the members in the grid below click the Add New button to add the member’s profile. If you know that the person you’re trying to add to your team is already registered (either this year or in a previous year) please obtain the member’s correct information so that you do not create a new profile. If you create a new profile for a person that is already registered in the current season you will be charged another registration fee.

13. Fill out the individual’s role and information 13 ADDING A MEMBER Once you’ve typed all the information on this screen, click the “Add To Team” button. If you would like to add more members to this same team then click the “Save & Add New Member” button and that will take you back to the page where you search for existing members.

14. The Team Page The members have been added to the team page, as seen here and will be in Pending status. 14 Click the “Add Member” button to add more members to the team.

15. Generate Invoice Preview The next step in the registration process is to create an invoice and submit your team for approval. 1.Status: Pending = waiting to be submitted, Submitted – created invoice waiting to be approved, Approved – You have met the requirements. 2.Click the “Yes” link to view your team’s issues. 3.Roster type : None, Standard, Championship. To upgrade a roster you will simply need to click the upgrade button, or if one is not available please contact your local commissioner. 4.Invoice Number: Click here to view your invoices. 15 1 1 2 2 3 3 4 4

16. 16 Notice the new tab. You’re still on the team page. THIS IS NOT AN ACTUAL INVOICE SO DON’T PRINT THIS PAGE. If a correction is needed we have a link to provide suggestions. Notice that the invoice detail includes only members without a previous invoice for the current season. INVOICE PREVIEW Click the Create Invoice button if the invoice is correct. If the invoice is not correct click back to the Team Members grid or the Information grid and make the necessary adjustments and try again.

17. SUBMIT YOUR INVOICE 17 Verify the information in the Registration Submission Confirmation screen and click Submit to continue. When created, you can open the invoice with the pop-up screen that follows. The invoice number will also be listed in the Manage Team page. Print the invoice and follow your association’s instructions. OR ASA requires birth certificates and background check consent forms. *Oregon ASA is now accepting PayPal. You will be given the option to pay with PayPal after clicking the “Submit” button.

18. HOMEPLATE When returning to RegisterASA.com, one way to get back to your team page is to click the “View My Teams” button. That will take you to a grid that has all of the teams you are associated with. You can print insurance forms and rosters using this option.” 18

19. 19 Click on the team name to display the team’s information. Note the year of registration. (This screen shot is from the user’s Homeplate.) HOMEPLATE Click the [+] sign to view the members on the team.

20. Sending in Paperwork When sending in your paperwork, please put it together in the following order from top to bottom: Forms available on www.oregon-asa.com under the “All necessary forms” tab. www.oregon-asa.com 1. Check (unless paying online via PayPal) 2. Invoice 3. Background Check Release Forms (yearly) 4. Drivers License (Yearly) 5. Coaches Code of Ethics (yearly) 6. Concussion Training Certificate (yearly) The above documents must be sent in with the invoice in order for the coach to be approved, regardless whether or not they have coached before. Background check is started once the above is received and reviewed, once the Background check comes back “Cleared” you will then be able to complete the ACE Test. 7. Parent/Players Concussion Information form, signed by parents and players 12-18 years old. (Yearly) Keep the original in your Coaches Binder. Either scan a copy or mail the signature page of the certificates to heidi@mvwinsurance.com or Mail with invoice to – heidi@mvwinsurance.com Oregon ASA 7412 SW Beaverton Hillsdale Hwy. #112, Portland, OR 97225. Send to District Commissioner 8. Birth Certificates - For all players who did not have their birth certificate verified in previous years, a copy of the birth certificate must be sent in order for the player to be approved. **Note: Please staple the background check release form together with a copy of drivers license. All coaches must turn in a new release form each year per ASA National Office. v1.02 Rev 2015.0120

21. Returning team and want to just add your team to the new season? How to “Add Team to New Season” 21

22. LAST YEAR’S TEAM Locate the team from a previous year’s registration. (This screen shot is from the user’s Homeplate.) Click on the team name to display the team’s information. 22

23. The team page will open to the Information tab. 23 LAST YEAR’S TEAM

24. CONVERT TEAM TO NEW SEASON This is the last season this team was registered To add this same team to a new season, click the “Add Team to New Season” button. 24

25. 25 CONVERT TEAM TO NEW SEASON

26. THE TEAM PAGE Return to the “Information” tab to review the team information before updating the members on your team. 26 DON’T MISS THIS! Review the settings on this screen! Make sure that these are up to date before the team is submitted. Once the correct settings have been selected scroll down on this screen and click the “Save” button at the bottom of the screen. DON’T MISS THIS! Review the settings on this screen! Make sure that these are up to date before the team is submitted. Once the correct settings have been selected scroll down on this screen and click the “Save” button at the bottom of the screen.

27. This is the “Team Members” grid that displays everyone currently on your team. This team is now in a new season so the status will be reset to “Pending”. You can make changes to the roster while the team is in Pending status. Like last year, you can remove and edit your players as needed prior to creating the invoice. 27 Once everyone is on the team click the “Generate Invoice Preview” button to create an invoice and to move your team to the “Submitted” status. See the “Generate Invoice Preview” section in this document for more information. Once everyone is on the team click the “Generate Invoice Preview” button to create an invoice and to move your team to the “Submitted” status. See the “Generate Invoice Preview” section in this document for more information.

28. Thank you for registering with Oregon ASA If you have any questions about the registration process, please contact: Your District Commissioner or Dave Adelhart - State JO Commissioner hartland495@gmail.comhartland495@gmail.com or Heidi Wells – heidi@mvwinsurance.comheidi@mvwinsurance.com Tournaments for Oregon ASA are located on www.oregon-asa.com & www.tournamentasa.com www.oregon-asa.comwww.tournamentasa.com v1.02 Rev 2015.0128