USING REFWORKS Fall 2008

What is RefWorks? A web-based bibliographic and database manager Creighton University faculty, students, and staff have access to this resource at no cost to the individual user

What is RefShare? RefShare is a module within RefWorks that provides users with a way to share all or part of their database with others Users may share their RefWorks references with both members of their own institution and globally with others having Internet access

What can RefWorks do for you? RefWorks allows users to: –Create and organize a personal database online –Integrate with Microsoft Word to format in-text citations and bibliographies –Import references from a variety of databases, including Medline, CINAHL, and PubMed –Share references among collaborating researchers

How do you access RefWorks? Go to and click on the blue RefWorks tab (upper right of screen)

Creating a RefWorks Account 1.Access RefWorks at the Health Sciences Library home page at 2.Click on the RefWorks tab (upper right of screen)

Creating a RefWorks Account (cont.) 3. Click on “RefWorks Login” page 4. Click on “Sign up for an Individual Account” (blue link on left side of screen)

Creating a RefWorks Account (cont.) 4. Completely fill out form – login name and password do not need to be your Creighton login name and password 5. Click on Register at bottom of form

Building your RefWorks Database Exports citations directly from online databases Imports text files of citations from online databases Manually enter references Import items directly from CLIC (Creighton Libraries Information Catalog)

Building your RefWorks Database (cont.) Exports citations directly from online databases. (See “Export Directions” on HSL’s RefWorks page.) Imporst text files of citations from online databases. (See “Export Directions” on HSL’s RefWorks page.)

Building your RefWorks Database (cont.)

Import items directly from CLIC For directions, go to: See CLIC (Creighton Libraries Information Catalog) under “Export Directions”

Creating Folders for your Citations –Log in to your RefWorks account –Under the “Folders” tab, select “Create New Folder” –Type the folder name in the “New Folder Name” box and click on the “OK” button

Copying Citations to Folders –Under the “Folders” tab, select “View” –From “View”, select a folder

Copying Citations to Folders (cont.) –Place a checkmark in the box in the upper left- hand corner of the references you would like to copy to another folder –Go to the “Put in Folder” drop down menu and select the folder where the references will be copied to

Copying Citations to Folders (cont.) –Once a folder is selected, a message will appear that asks, “Are you sure you want to put the selected items in the [name of folder] folder”? –Click on “OK”

Using Write-N-Cite (WNC) to Insert Citations & Create Bibliographies Write-N-Cite (WNC) –Only compatible with Microsoft Word –Only compatible with Internet Explorer and Foxfire browsers –Needs to be downloaded and configured for off- campus access (if applicable) How to do this? For directions go to and click on the blue “RefWorks” tab

RefShare Under the “Folders” tab, select “Share Folders” Click on the “Share Folder” tab next to the folder you wish to share

RefShare (cont.) In the middle of the screen that appears – to the right of the blue url – is an URL tab Click on the URL tab

RefShare (cont.) Enter the address(es) of the intended recipient(s) and click on the Send tab near the bottom of the screen

RefShare (cont.)

*Remember, any individual with Internet access may be a RefShare recipient; the recipient does not need to have a RefWorks account in order to receive shared folders.

RefWorks Help Online tutorials and online help can be located at the RefWorks page on the Health Sciences Library website Go to and locate the gray RefWorks tab or

RefWorks Write-N-Cite (WNC) Allows you to –insert citations to a word document that you have saved in a RefWorks folder –Create references in your document –Formats your citations in a the style of your choice, such as APA Creates bibliographies

RefWorks WNC

WNC has been preloaded on to your computer –If you are using another computer check the RefWorks page on the Library’s web page for instruction on how to load –You will need access to the Internet to use this program.

RefWorks WNC Using WNC with Microsoft Word Begin typing your paper in Microsoft Word –Title your document and save it –When you want to add a reference, click on the WNC toolbar button or log in to your RefWorks account

RefWorks WNC Log into RefWorks –use the View menu in WNC if you would like to select a specific folder of references –click the Cite link next to the correct reference

RefWorks WNC –Minimize WNC –After you click on the Cite link, WNC inserts a “placeholder” citation into your paper – this will be formatted later, according to the output (citation) style selected

RefWorks WNC NOTE: The Edit Citation feature that appears in the upper right of the WNC window when you click on the Cite link. If you need to edit a citation, click on the Edit Citation link. (This feature is not available for Mac users.)

RefWorks WNC When you have finished writing your paper save the document Bring the WNC window back up Click on the “Bibliography” tab

RefWorks WNC Select the “Output Style” to apply Select “Create Bibliography”

RefWorks WNC WNC will give you a “no errors” messag Click on the “Back to Reference List Minimize WNC Check the document for mistakes including citations format Save your revised document Close WNC when you are finished

RefWorks WNC Notice that you now have your references in your chosen format and you now have a “References” list below.

RefWorks WNC Check the document for mistakes including citations format Save your revised document Close WNC when you are finished

RefWorks “Must Do’s” You must first create a RefWorks database before using Write-N-Cite to insert citations into your text and/or create bibliographies. Any item that is to be used with Write-N-Cite must first be in your RefWorks database.

RefWorks “Must Do’s” Turn pop-up blockers in all browsers OFF check here in your web browser: –Tools –select Pop-Up Blocker –turn off Pop-Up Blocker, as needed check here in your web browser: –Tools –Internet Options –Privacy (near the bottom you will see a “Block pop-ups” box – it should be unchecked)

RefWorks “Must Do’s” Check here in your web browser: –Tools –Internet Options –Security –Custom Level tab – scroll down to select “Disable” for the pop-up blocker Also, turn off any pop-up blockers that come with any toolbars you may have, such as Google or Yahoo! Toolbars

RefWorks “Must Do’s” Make RefWorks a “Trusted Site” in your browser –Click on Tools in your web browser –Click on Internet Options –Click on Security –Click on the Trusted Site check mark –Click on the Sites tab –Add –Click on OK

RefWorks on HSL Additional tutorials and information on the Library’s RefWorks site. Contact Reference if you have any questions.