2006 Capitol Area Council Philmont Contingent 3/23/2005 Philmont 2006 Council Contingent Contingent Advisor: Sid Covington 380-9083, 925-1231 (cell) sid_c@swbell.net Scout Advisor: Martin Payne 926-6363 x16 mpayne@bsacac.org 621-x-01 through 621-x-08 and 703-x-01 through 703-x-08

Agenda tonight Philmont Contingent Travel plans Financial Trek planning Communications Questions

You get to experience this with Philmont’s programs! What is Philmont? Philmont is a BSA high adventure base for camping and training. Philmont is a working ranch: Cattle Horses Burros Buffalo History: Early Ponil people Jicarilla Apache/Moache Ute Beaubien-Miranda — Maxwell Land Grant Waite Phillips Boy Scouts of America You get to experience this with Philmont’s programs!

Philmont Experience Philmont “Experience” More than backpacking! Programs:

Philmont Experience

What does Philmont look like? Near Colorado Border in north central New Mexico Valle Vidal: ~40,000 acres No trails, 3 – 4 camps Philmont: 137,493 acres 330 miles trails, ~120 backcountry camps Country’s: Valle Vidal Rolling country, spacious meadows, limited water, large Elk population, buffalo, LNT, no trails, no permanent facilities North Country Highest elevations (Baldy), gold mining, dramatic vista’s Central Country Much elevation change, dense forest South Country Narrow valleys, more creeks, best fishing, warmer Sid’s House! In summer 2004, over 28,000 campers. ~350/day arrive, ~350/day depart ~4,000 in backcountry at any time.

Philmont Vocabulary/Jargon Trek/Expedition “Bear-muda” Triangle Programs Itinerary # Camps Staffed Trail Dry Day Expedition # — 12 day Backpacking Cavalcades (8-day horseback) Ranch Hands (8-day working, 8-day Cavalcade) Rayado Trek (20-day backpacking) R.O.C.S. (21-day conservation school/backpacking) OA Trail Crew (7-day Service, 7-day backpacking) Autumn Adventure (Any length, can be adult only) Kanik (Winter weekend program) Ranger/Ranger Mile CHQ/Camping Headquarters/Base Camp PTC/Philmont Training Center Tent City Trailbound Homebound Yum-yum & Oops Bag Floaters/Sinkers Bears/Mini-bears Rangers: Very well trained. Very competent. Sometimes wrong! Never in doubt! Always have an answer! What you do. Where you go. 9 You will make this choice in March, 2006. When it is. Who you are.

Philmont Crew A “Crew” goes on a trek at Philmont. The “Crew” may be created from either a Boy Scout Troop or a Venturing Crew (may be coed youth) — at Philmont, they are all referred to as a “Crew.” By definition, a “Crew” is 7 to 12 people with a majority of youth and a maximum of 4 adults (21 or older). Adults may be male or female. A Capitol Area Council Contingent Crew is 12 people with a maximum of four participants that are 21 years old or older.

Contingent Organization: Scouting Advisor (Professional) Martin Payne Contingent Advisor (Volunteer) Sid Covington Logistics, travel to and from Philmont At Philmont and on the trail Bus Leader Same bus, could work together on training, shakedown campouts, etc. Leader obtains snacks/drinks for bus, does headcount before departures. Crew “Crew” is made up of: Crew Leader (youth) The Crew Leader is in charge! The crew always stays together on the trail! Chaplain’s Aide (youth) Crew Advisor (Adult) Crew Members

Travel Plans Travel will be on 57 passenger buses Austin to Philmont: San Antonio City Tours Austin to Philmont: Departure Dates: Tuesday, Sunday, June 20, 2006 July 2, 2006 — 5:00 am The bus will drive straight through to Philmont, with stops for lunch and dinner. Arrival time at Philmont is approximately 9:30 pm (MDT). Philmont to Austin: Return Dates: Monday, Saturday, July 3, 2006 July 15, 2006 — ~10:30 pm The bus will depart Philmont ~ 6:30 am (MDT) and stop for lunch and dinner on return to Austin.

Meet Your Ranger (or early Day 1) Daily Trek Schedule: Day 0 — Travel — Austin to Philmont – CHQ/Tent City? (Tue 6-20/Sun 7-2) Day 1 — Camping HQ/Tent City — (Wed 6-21/Mon 7-3) Financial Check-in Logistics (bring wall map) Medical Re-check Services (food, equipment) Equipment shakedown* Crew Photo* Museum tours (optional) Opening campfire * may do morning of Day 2 Day 2 — Depart CHQ/1st Day on trail (Thu 6-22/Tue 7-4) Day 3 — 2nd Day on trail, first full day (Fri 6-23/Wed 7-5) Day 4 — 3rd Day on trail, Ranger Departs am (Sat 6-24/Thu 7-6) …… (hike between camps, participate in programs) Day 11 — Last Full Day on trail (Sat 7-1/Thu 7-13) Day 12 — Return to Camping HQ/Tent City (Sun 7-2/Fri 7-14) Return equipment Financial check-out SHOWERS! Trip to Cimarron Souvenirs Closing Campfire Day 13 — Travel — Philmont to Austin (Mon 7-3/Sat 7-15) Meet Your Ranger (or early Day 1) “Arrival Day”

Participant Expenses: Description Cost Per Person Cost per Crew Bus Transportation $93 $1,116 Philmont Fee 520 6,240 Travel meals 2 Dinners 2 Lunches 14 12 168 144 Bus Snacks 8 96 Maps 1 set/participant 15 180 Contingent duffle bag/Shoulder Strip 21 252 Additional night/bkfst 12 144 Administrative 25 300 Contingency Total: $745 $8,940 “Campers spend an average of $100 at Philmont’s trading posts.”

Financial Policies Each crew is financially responsible for 12 participants (12 x $745 = $8,940). There may be some local Scholarship money available for 2006. There will probably be Waite & Genevieve Phillips Scholarship money available (October, 2005) Let us know early if there are financial issues!

Payment Schedule: April 4, 2005 $186.25 per participant $2,235 per crew August 1, 2005 $ 186.25 per participant $ 2,235 per crew December 7, 2005 $ 186.25 per participant $ 2,235 per crew February 6, 2006 $ 186.25 per participant (Balance due) $ 2,235 per crew Create a payment schedule for your crew that collects money in advance of these payments!

Contingent Participants Expedition # Unit Contact Participants Youth Adult Male Female 621-x-01 Troop 9 Daryn Crawford 9 3 1 621-x-02 Troop 17 Dennis Borel 4 2 621-x-03 Troop 49 Ronnie Franke 8 5 621-x-04 Troop 204 Don Mayer 621-x-05 Troop 365 David Tabb 621-x-06 Troop 399 Mark Marshall 621-x-07 Troop 377 Kate Derr 621-x-08 Crew 2770 Carol Swanson 703-x-01 Troop 459 Stewart Myrick 703-x-02 Troop 52 Patrick Blackwell 703-x-03 Troop 128 Larry Farris 10 703-x-04 Troop 135 Steve Allen 703-x-05 Troop 441 Mike Moriarty 703-x-06 Troop 513 Bob Powledge 703-x-07 Crew 513 Mike O'Brien 6 703-x-08 Contingent Group T B D 192 TOTAL PARTICIPANTS: 137 7 44

Equipment Philmont-issued: Crew provided: Cooking gear Bear bags/rope Food Water purifier (?) Tents Dining fly & poles Crew provided: Stoves Ground cloths Tent pins First Aid Kit Water containers (collapsible)

What kind of personal “stuff” do we need to take? Good rain gear! Backpack — with rain cover Sleeping bag with pad & sleeping clothes Shorts & crew tee shirt(s) Over-the-ankle boots Lots of socks — liners & outer Camera Spices Bowl, spoon, cup Water bottles (3 - 1 qt) Pocketknife Flashlight Compass & maps Rope/Cord Stuff sacks for dining fly & poles, ½ tent, tent pins, bear bag contents You really don’t need all that stuff!

Planning Timeline (approximate): December, 2005 — Crews will receive Planning Guide, medical forms March, 2006 — Crews will receive TREKS 2006 book Itineraries: Select 5 itineraries Return postcard with 5 selections Philmont will inform you of the itinerary assigned Equipment & Packing lists - Guidebook to Adventure Program information Crew Leader/Chaplain’s Aide/Advisor Information (job descriptions)

Contingent Meetings October/November 2005: Review 2005 Contingent Review logistics/schedules Distribute Planning Guide Distribute Medical forms Discuss Itinerary selection March/April, 2006 (May not have meeting!) Distribute TREKS 2006 books Distribute Guidebook to Adventure books (packing lists) Distribute Philmont Overview wall map April/May, 2006: Distribute Duffle Bags Distribute topographic maps Distribute Crew Advisor & parent information Collect final paperwork

“Philmont Rules” Participants MUST meet age requirements: (Participants must be at least 14 by January 1, 2006) OR (have completed the 8th grade and be at least 13 years of age prior to participation.) Philmont will not make any exceptions to the age requirement! One person (preferably two) per Crew must be currently certified in Red Cross Standard First Aid & CPR. Participants MUST meet height/weight guidelines. Participants MUST use 2006 Philmont Health & Medical Record form — physical within 12 months. Should have at least three adults per crew, maximum of 4 (for Philmont, an adult is a person over 21). If one crew from Contingent comes off mountain, all do!

Itinerary Selection Be cognizant of the desires and capabilities of your Crew. Weigh selection toward programs that the crew wants to participate in. Consider Distance & Difficulty. Consider Elevation — maximum & daily change. Area: South Central North Valle Vidal Ask your crew what they want to do & where they want to go!

Communications E-mail to Crew Advisor. Web site: http://www.sccovington.com/philmont Links to: General Information 2006 Contingent Send email with questions to: sid_c@swbell.net Phone: Home: (512) 380-9083 Cell: (512) 925-1231 Fax: (512) 380-9132 New Mexico: (505) 377-6820

Let me know of errors, suggestions, things to add/delete. Web Site Structure www.sccovington.com/philmont General Information 2006 Contingent Philmont Overview (descriptive) Itinerary Selection (description, survey document, spreadsheet) Programs (descriptive) Philmont Rules & Policies Medical Considerations Personal Equipment (list-what to bring) Crew Equipment (list-what to bring) Philmont Equipment (list-what Philmont provides) Duty Roster (spreadsheet) Bears (information, bear bags) 2004 Philmont Trail food menu Tips (descriptive) Philmont Trek Hints (descriptive) Let me know of errors, suggestions, things to add/delete. http://www.sccovington.com/philmont 2001 Contingent . . . . 2005 Contingent Advisor Checklist (things you need to have done, crew list document) Crew Information (crew members) Financial (costs, payment schedule) Schedule (daily trek schedules, transportation, uniform) Contingent Logo (logo artwork, duffle bag, shoulder strip) Contacts (descriptive) Meeting Information (presentations, meeting agendas)

Questions?