1. Philmont 2001 Council Contingent
Capitol Area Council
Philmont 2001 Council Contingent
Contingent Advisor: Sid Covington ,
Scout Advisor: James Johnson x33

2. Agenda Distribute Duffle Bags Distribute Maps
Distribute Contact Information
Travel schedule
Financial
Paperwork
11/20/2018
2001 Trek Meeting 3

3. Duffle Bags Duffle Bags: Backpack & duffle bag ONLY!
Have a few bags for sale, $20.00 each
Backpack & duffle bag ONLY!
11/20/2018
2001 Trek Meeting 3

4. Maps
11/20/2018
2001 Trek Meeting 3

5. Contact Information
Letter
Each advisor make copies for participant families
Includes telephone numbers for emergencies
Travel information
Money, packing, and manners
Article from Wilderness Medicine Newsletter
Make copies for participants
11/20/2018
2001 Trek Meeting 3

6. Travel Schedule Austin to Philmont: Philmont to Austin:
Departure Date: June 22, 2001, 5:00 am
Meet 5:00 am at REI parking lot (9901 N Capitol of Texas Highway)
Bus Departs at 6:00 am
Lunch in Lubbock – Texas Tech University Center Food Court
Dinner in Las Vegas, NM – Highlands University of New Mexico
Arrive Philmont ~9:30 pm (MDT)
Tent City
Philmont to Austin:
Return Date: July 5, 2001, 11:00 pm
Meet at bus at 5:30 am
Depart Philmont ~ 6:00 am (“continental” breakfast)
Lunch in Clovis, NM – CiCi’s Pizza
Dinner in Abilene – Hardin Simmons College, Campus Dining
Arrive Crossroads Shopping Center ~11:00 pm
11/20/2018
2001 Trek Meeting 3

7. Financial Policies/Information
Each crew is responsible for 12 participants (12 x $625 = $7,500)
If you have to cancel participants, you will be responsible for all cancellation charges and your share of other Council expenses including transportation.
11/20/2018
2001 Trek Meeting 3

8. Paperwork tonight Crew Roster: Medical forms
Copy of Philmont’s form
Copy of Contingent Trek form
Medical forms
Must be signed by parent/guardian & physician
Include insurance information
First Aid/CPR Training certification
At least one per crew
11/20/2018
2001 Trek Meeting 3

9. Paperwork Checklist for Crews (Two copies of each)
Completed Philmont Crew Roster (received with TREKS-2001 book) Type if possible.
Proof of current CPR Certification
Proof of current First Aid Certification
Philmont Health & Medical Record for each crew member with insurance information, parent/guardian and physician signatures.
11/20/2018
2001 Trek Meeting 3

10. Questions
11/20/2018
2001 Trek Meeting 3

11. Let me know of errors, suggestions, etc.
Web Site Structure
council_contingent
Trek Information
Philmont Overview Itinerary Selection Programs Personal Equipment Crew Equipment Philmont Equipment Tips Duty Roster
Let me know of errors, suggestions, etc.
2002 Contingent
2001 Contingent
Crew Information Financial Schedule Contacts Logo
11/20/2018
2001 Trek Meeting 3