1. Philmont 2002 Council Contingent
Capitol Area Council
Philmont 2002 Council Contingent
Contingent Advisor: Sid Covington ,
Scout Advisor: James Johnson x33

2. Agenda Tonight Duffle Bags/Logo Travel schedule Financial Crews
Communications
Itineraries
Equipment
Certifications
Paperwork
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2002 Trek Meeting E

3. Duffle Bags/Logo Duffle Bag: Logo? Colors: 2001-Brown bag, gold logo
10½ x 21½ x 10½ w/handle wrap & shoulder strap
Logo?
Colors: Brown bag, gold logo
Crews design/obtain own T-shirts
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2002 Trek Meeting E

4. Travel Schedule: Austin to Philmont (Day 0): Philmont:
Departure Date: Saturday, June 8, 2002, 5:00 am
Meet 5:00 am at Crossroads Shopping Center area
Bus Departs at 6:00 am
Lunch in Lubbock (Texas Tech — Wiggins Dining Hall)
Dinner in Las Vegas, NM (Eastern New Mexico University)
Arrive Philmont ~9:00 pm (MDT)
Overnight in Tent City
Philmont:
Check-in: Sunday, June 9, 2002 (Day 1)
Trail: Monday, June 10-Thursday, June 20 (Days 2-12)
Check-out: Thursday, June 20, 2002 (Day 12)
Philmont to Austin (Day 13):
Return Date: Friday, June 21, 2002, ~11:00 pm
Depart Philmont ~ 9:00 am (after breakfast)
Lunch in Clovis, NM (CiCi’s Pizza)
Dinner in Abilene, TX (McMurrey University)
Arrive Crossroads Shopping Center ~11:00 pm
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5. Participant Expenses:
Description
Quantity
Cost Per Person
Cost Per Crew
Bus Transportation
$104
$1,250
Philmont Fee
415
4,980
Travel meals
2 Dinners 2 Lunches
11 12
Bus Snacks 9 54
Maps
1 set/participant 13
156
Contingent duffle bag 15
174
Additional night/bkfst 12
144
Administrative 25
300
Contingency
Total: $640
$7,680
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6. ALL CREWS SHOULD HAVE PAID $6,700!
Payment Schedule:
May 1, 2001 $50.00 per participant
August 1, 2001 $ per participant
December 1, 2001 $ per participant
March 2, 2002 $90.00 per participant (Balance due)
ALL CREWS SHOULD HAVE PAID $6,700!
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7. Financial Policies/Information
Each crew is financially responsible for 12 participants (12 x $640 = $7,680)
Check your statement
If you have to cancel participants, you will be responsible for all cancellation charges and your share of other Council expenses including transportation.
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2002 Trek Meeting E

8. Crew Status Crew Website Tonight’s Commitment Expedition Leader Youth
Adults
609-E-01
Molly Alexander 1
609-E-02
Dan Price 8 4
609-E-03
Craig Shackleton
609-E-04
Jackson Harper
609-E-05
Mary Powell
609-E-06
Jim Fulford
609-E-07
Sam Brister
609-E-08
Alan Higgins
609-E-09
John Montgomery
609-E-10
Don Charbula 7
609-E-11
Kent Black
609-E-12
Pat Hastings
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9. Communications Postcards to Crew Advisor Email to everyone on list
Web site:
(follow links to Council Calendar/Events)
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10. Let Sid know of errors, suggestions, etc.
Web Site Structure
Let Sid know of errors, suggestions, etc.
council_contingent
Trek Information
Philmont Overview (descriptive) Itinerary Selection (description, survey document, spreadsheet) Programs (descriptive) Personal Equipment (list-what to bring) Crew Equipment (list-what to bring) Philmont Equipment (list-what Philmont provides) Duty Roster (spreadsheet) Bears (information, bear bags) Tips (descriptive)
2002 Contingent
Advisor Checklist (things you need to have done, crew list document) Crew Information (crew members) Financial (costs, payment schedule) Schedule (trek schedules) Contacts (descriptive) Meeting Information (presentations, meeting agendas)
2003 Contingent
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11. Let Sid know your choices.
Itinerary Selection
Ask them!
Be cognizant of the desires and capabilities of your Crew
Weigh selection toward programs that the crew wants to participate in
Distance/Difficulty
Elevation-max, daily change
Area:
South
Central
North
Valle Vidal
EACH CREW SHOULD SEND ITS ITINERARY SELECTION CARD TO PHILMONT AS SOON AS POSSIBLE AFTER RECEIVING TREKS BOOK!
Let Sid know your choices.
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2002 Trek Meeting E

12. Equipment Tents required Bring own backpacking stoves
Philmont tents recommended
Two person tents
No bivy sacks
Bring own backpacking stoves
Cannot carry fuel on bus — white gas & Peak 1 Max cartridges are available at Philmont — including backcountry
Can ship fuel to Philmont via UPS
Use Philmont cooking pots/pans, shovel, bear bags & ropes, dining fly
BRING ONLY WHAT IS ON THE LIST IN THE GUIDEBOOK TO ADVENTURE BOOKLET!
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2002 Trek Meeting E

13. Suggestions Make tent assignments
Follow Youth Protection rules
Don’t allow changing
Advisor & Crew Leader make Duty Roster
Adults participate in duties?
Spreadsheet on website
Copies (laminated) for everyone
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14. Certifications First Aid/CPR Youth Protection
At least one adult must be certified.
Must be current (generally 3 years for First Aid, 1 year for CPR)
Must bring certification card (copy for Tour Director)
Youth Protection
All adults must be current (National Tour Permit)
Should have taken within past 24 months
Lost Pines Summer Camp — weekly, usually Wednesday after chapel (~8:00 pm)
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15. Paperwork Medical Forms Insurance Cards
Must use Philmont 2002 medical form — do not separate sheets
Requires physical examination
Original for Philmont, copy for Contingent Advisor, copy for Crew Leader
Insurance Cards
Copy for Philmont (with medical form), copy for Contingent Advisor, copy for Crew Leader
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16. Paperwork (continued)
CPR/First Aid Certification Cards
Original, copy for Contingent Advisor, copy for Crew Leader
Crew Roster (3-part form with TREKS book)
Originals for Philmont, copy for Contingent Advisor, copy for Crew Leader
Crew Lists (from website)
Copy for Contingent Advisor, copy for Crew Leader
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17. Questions?
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