1. Philmont 2003 Council Contingent
Capitol Area Council
Philmont 2003 Council Contingent
Contingent Advisor: Sid Covington , (cell)
Scout Advisor: Martin Payne x16

2. Tonight Travel Information/Schedule Financial Paperwork
Distribute Contact Information
Distribute Duffle Bags
Distribute Maps
Distribute patch order (Steve Nelson)
12/29/2018
2003 Trek Meeting 4

3. Travel Information Austin to Philmont: Philmont to Austin:
Departure Date: Sunday, June 22, 2003, 5:00 am
Meet 5:00 am at REI parking lot (Crossroads Shopping Center, 9901 N Capitol of Texas Highway)
Bus Departs at 6:00 am REGARDLESS!
Lunch in Lubbock – Texas Tech University Wiggins Dining Hall
Dinner in Las Vegas, NM – Highlands University of New Mexico (no bathrooms)
Arrive at the Philmont Welcome Center ~9:30 pm (MDT)
Overnight in Tent City or trail tents (Advisors — have your tent counts ready)
Philmont to Austin:
Return Date: Saturday, July 5, 2003, ~11:00 pm
Packlines at Welcome Center at 5:00 am — check out of tent city
Dining hall for “continental” breakfast at 5:45 am
Depart Philmont ~6:30 am
Lunch in Clovis, NM – CiCi’s Pizza
Dinner in Abilene – McMurry University, Campus Dining
Arrive REI parking lot (Crossroads Shopping Center) ~11:00 pm
Bring books, CD-players, radios, Gameboys, etc. (with earphones). Bus Leaders will bring movies for bus VCR’s. Will leave your “stuff” at Philmont while on trail.
12/29/2018
2003 Trek Meeting 4

4. Trek Schedule: Day 0 — Travel — Austin to Philmont (Sunday, 6/22)
Day 1 — Camping HQ/Tent City — (Monday, 6/23)
Financial Check-in • Logistics (bring map)
Medical Re-check • Services (food, equipment)
Equipment shakedown* • Troop Photo* * may do Day 2 am
Museum tours (optional) • Opening campfire
Day 2 — Depart HQ/1st Day on trail (Tuesday, 6/24)
Day 3 — 2nd Day on trail, first full day (Wednesday, 6/25)
Day 4 — 3rd Day on trail, Ranger Departs am (Thursday, 6/26) ……
Day 11 — Last Full Day on trail (Thursday, 7/3)
Day 12 — Return to Camping HQ/Tent City (Friday, 7/4)
Return equipment • Financial check-out
SHOWERS! • Closing campfire
Day 13 — Travel — Philmont to Austin (Saturday, 7/5)
Meet your Ranger
12/29/2018
2003 Trek Meeting 4

5. Financial Policies/Information
Each crew is responsible for 12 participants (12 x $650 = $7,800)
If you have participants cancel, you will be responsible for all cancellation charges and your share of other Council expenses including transportation.
All crews should be fully paid at this time.
Participants should bring spending money for junk food at Philmont and souvenirs at the Tooth of Time Trading Post. Take some cash on trail.
12/29/2018
2003 Trek Meeting 4

6. Paperwork Checklist for Crews (Originals for Crew Advisor & Copy for Contingent Tour Director)
Completed Contingent Crew List (from website)
Completed Philmont Crew Roster (received with TREKS-2003 book — multi-part NCR paper)) Type if possible.
Philmont Health & Medical Record for each participant with insurance information (copy of insurance card or note if none), parent/guardian and physician signatures.
Philmont Photo (Talent) Release form — Must be signed by parent/guardian for younger than 18, participant if 18 or older.
Proof of current CPR Certification (Advisor have original for check-in, copy of card for Tour Director)
Proof of current First Aid Certification (Advisor have original for check-in, copy of card for Tour Director)
12/29/2018
2003 Trek Meeting 4

7. Contact Information
Parent/Family Information Letter:
Each advisor make copies for participant families
Uniform while traveling/base camp
Includes telephone numbers for emergencies
Travel information
Money, packing, and manners
Phone numbers:
Sid Covington:
Cell: (512)
New Mexico: (505)
Philmont: (505)
12/29/2018
2003 Trek Meeting 4

8. Duffle Bags Duffle Bags:
Have a few bags for sale, $20.00 each
Backpack & duffle bag ONLY! Don’t bring anything else on bus! Duffle bag will be stored in locker while on trail.
Everything must fit into duffle bag while on trail.
12/29/2018
2003 Trek Meeting 4

9. Maps — one topographic map per person
Advisors: bring the wall map with you!
Only take two sets of maps on the trail with you!
Maps — one topographic map per person
Crew
Unit
Advisor
Itinerary #
South
Central
North
Valle Vidal
623-B-01
Troop 171
Steve Bennett 5 y
623-B-02
Troop 421
Jeff Carter 21
623-B-03
Troop 1998
Steve Nelson 13
623-B-04
Troop 1407
Granville Ott 24
623-B-05
Troop 157
Greg Smith 9
623-B-06
Jim Sadlo 3
623-B-07
Troop 204
Don Mayer
623-B-08
Troop 228
Dennis Kocian 6
623-B-09
Crew 2770
Don Gottschalk 4
623-B-10
Troop 280
Mike Howard 11
623-B-11
Troop 10
Steve Hanson
623-B-12
Troop 30
Bruce Barre 8
Total Itineraries w/Maps: 1
12/29/2018
2003 Trek Meeting 4

10. Patch orders: Distribute ordered patches: Steve Nelson 12/29/2018
2003 Trek Meeting 4

11. Questions
Philmont!
Here we come!
12/29/2018
2003 Trek Meeting 4