1. Capitol Area CouncilBoy Scouts of America Philmont 2004 Council Contingent Contingent Advisor: Sid Covington 474-8696, 925-1231 (cell) sid_c@swbell.net Scout Advisor: Martin Payne 926-6363 x16 mpayne@bsacac.org http://www.bsacac.org/philmont

2. 620-B 5/20/20042004 Trek Meeting 42 Tonight Travel Information Uniform Schedule Financial Paperwork Registration Contact Information Duty Roster/Equipment Duffle Bags & Maps

3. 620-B 5/20/20042004 Trek Meeting 43 Travel Information Austin to Philmont: Departure Date: Saturday, June 19, 2004, 6:00 am Meet 5:00 am at REI parking lot (Crossroads Shopping Center, 9901 N Capitol of Texas Highway) Busses Depart at 6:00 am REGARDLESS! Lunch in Lubbock – Texas Tech University Stangel/Murdough Dining Hall Dinner in Las Vegas, NM – Highlands University of New Mexico (no bathrooms in dining hall) Arrive at the Philmont Welcome Center ~9:30 pm (MDT) Overnight in Tent City or trail tents (Advisors have your tent counts ready) Philmont to Austin: Return Date: Friday, July 2, 2004, ~10:30 pm Packlines at Welcome Center at 5:00 am check out of tent city Dining hall for continental breakfast at 5:45 am Depart Philmont ~6:30 am Lunch in Clovis, NM – CiCis Pizza Dinner in Abilene – McMurry University, Mabee Dining Hall Arrive REI parking lot (Crossroads Shopping Center) ~10:30 pm

4. 620-B 5/20/20042004 Trek Meeting 44 Bus Assignments Bus Leaders Crews volunteering to split up on buses. Bus Leaders meet to purchase drinks & snacks. June 12 ?

5. 620-B 5/20/20042004 Trek Meeting 45 General Information Bring books, CD-players, radios, Gameboys, etc. (with earphones) for Bus trips & base camp. Bus Leaders will bring snacks & coolers with drinks. Bus Leaders will bring movies for bus VCRs (use good judgment in selecting). Will leave your stuff in lockers at Philmont while on trail. Can leave valuables in envelopes in locked vault in Finance (cash, credit cards, key to locker, etc.)

6. 620-B 5/20/20042004 Trek Meeting 46 Uniform Wear Class-A Uniform while traveling & for base camp activities. Can remove uniform shirt & wear crew tee shirt while bus is moving Class-A when off bus. Class-A Uniform: Troop-based crews: Tan uniform shirt Scout belt Scout long pants -or- Scout Shorts with Scout socks Venturing-based crews: Green uniform shirt Crews official pant & belt Crews official socks Will leave in duffle bag in locker while on trail.

7. 620-B 5/20/20042004 Trek Meeting 47 Trek Schedule: Day 1 Camping HQ/Tent City (Monday, 6/20) Meet Financial Check-inLogistics (bring wall map) Your Medical Re-checkServices (food, equipment) Ranger Equipment shakedown*Crew Photo* Museum tours (optional) Opening campfire * may do morning of Day 2 Day 2 Depart HQ/1 st Day on trail (Tuesday, 6/21) Day 3 2 nd Day on trail, first full day (Wednesday, 6/22) Day 4 3rd Day on trail, Ranger Departs am (Thursday, 6/23) …… (hike between camps, participate in programs) Day 11 Last Full Day on trail (Thursday, 6/30) Day 12 Return to Camping HQ/Tent City (Friday, 7/1) Return equipmentFinancial check-out SHOWERS!Closing campfire SouvenirsTrip to Cimarron Day 13 Travel Philmont to Austin (Saturday, 7/2) Day 0 Travel Austin to Philmont – CHQ/Tent City (Sunday, 6/19)

8. 620-B 5/20/20042004 Trek Meeting 48 Financial Policies/Information Thank You! All crews are fully paid! Thank You! We are within budget! Participants need personal money for: Snacks at Camping Headquarters (before/after). Souvenirs at Tooth of Time Trading Post. Campers spend an average of $100 at Philmonts trading posts. If major items such as jackets are desired, more money will be needed. Backcountry (~$20, small bills): Shotgun shooting additional shots Fishing license $1.50 (youth), $9-$40 (adult) Snacks (healthy) Fuel Trip to Cimarron any meals there

9. 620-B 5/20/20042004 Trek Meeting 49 Paperwork Checklist for Crews DocumentSource Use at Philmont Contingent Advisor Crew Roster Multipart form received in March, 2004 with the TREKS-2004 Itinerary book. Turn in original Day 1 Finance check-in. Copy CPR & First Aid Certification cards. At least one person per crew must be certified in First Aid and one in CPR. From organization teaching the courses. They must be valid though the end of the trek. Show originals Day 1 Finance check-in Copy Philmont Health and Medical Record form. Verify that this has been properly signed by qualified health professional, parent/guardian, participant. Distributed in October, 2003 - MUST USE THE ORIGINAL PHILMONT COPY OF THE 2004 FORM - NO COPIES ARE PERMITTED. Turn in original Day 1 Medical re-check. Will be returned a check-out Day 12. Copy Medical Insurance Card Make copy, staple to Health & Medical Record form. If family has no insurance, attach a note indicating this and mark the appropriate place on the Health & Medical Record form. Turn in with Health & Medical Record form during Day 1 Medical re-check. Will be returned a check-out Day 12. Copy Philmont Talent Release form. Requires parent/guardian signature if participant is under 18 years of age. Received in March, 2004 with the TREKS-2004 Itinerary book. Turn in original Day 1 Finance check-in Copy Crew Member Listing Contingent website Not used by Philmont - this is to provide the Contingent Advisor with emergency contact information. Original or Copy

10. 620-B 5/20/20042004 Trek Meeting 410 Crew Advisor Responsibility: All participants are registered members of the Boy Scouts of America. All adults (18 or older) with Boy Scout troop based crews and All adults (21 or older) with Venturing Crew based crews must be: Registered as adult leaders Current (3 years) in Youth Protection Can take the on- line Youth Protection course on the Council website.

11. 620-B 5/20/20042004 Trek Meeting 411 Contact Information Parent/Family Information Letter: Each advisor make copies for participant families Discusses Uniform while traveling/base camp Includes telephone numbers for emergencies Complete Travel information Information about money, packing, and manners Phone numbers: Sid Covington: Cell: (512) 925-1231 Eagle Nest, New Mexico: (505) 377-6820 Philmont: (505) 376-2281 All this information is on the Contingent website.

12. 620-B 5/20/20042004 Trek Meeting 412 Duty Roster: Prepare duty roster before leaving Austin. Copies for all participants (reduce/laminate). Website has both duty roster tool & Philmont version. Pay attention to: Adults going to Advisor coffee in staffed camps. Tent mates Match skilled with unskilled

13. 620-B 5/20/20042004 Trek Meeting 413 Equipment Philmont-issued: Cooking gearFood Dining flyBear bags & ropes TentsWater purifier (Polar Pure) Crew provided: Stoves (white gas recommended) Ground cloths Tent pinsFirst Aid Kit 14 pins10 pins

14. 620-B 5/20/20042004 Trek Meeting 414 Equipment Individual: BackpackSleeping bag/Pad BOOTS! Rain gear ClothingEating dishes/utensils Stuff sacks: Tent (to split) Dining Fly Dining Fly poles Tent pins Oops bag You really dont need all that stuff!

15. 620-B 5/20/20042004 Trek Meeting 415 Duffle Bags/Council Strips Duffle Bags: Have a few bags for sale, $20.00 each Shoulder Strips: Have a few CSPs for sale, $5.00 each Bring backpack & duffle bag ONLY! Dont bring anything else on bus! Everything must fit into duffle bag while on trail. Duffle bag will be stored in locker while on trail. Bring one padlock per crew for locker.

16. 620-B 5/20/20042004 Trek Meeting 416 Maps one topo map set per person CrewUnitAdvisorItinerary #SouthCentralNorth Valle Vidal 620-B-01Crew 399Roy Keithley 1312 620-B-02Crew 36Barry J. Streusand 3 12 620-B-03Troop 395CR Thomas 2612 620-B-04Troop 413Bob Bowne 2512 620-B-05Troop 555Cary McGregor 112 620-B-06Troop 201Jerry Brockell 112 620-B-07Troop 231Douglas Kaspar 412 620-B-08Troop 365David Tabb 2912 620-B-09Troop 472Michael Sugars 1112 620-B-10Troop 259Chuck Perrone 1312 620-B-11Troop 30Stuart Nelson 21 12 620-B-12Troop 399Harry Zimmerman 9 12 620-B-13Troop 441Mike Moriarty 8 12 Only take two sets of maps on the trail with you! Sister Crews Advisors:bring the wall map with you for check-in!

17. 620-B 5/20/20042004 Trek Meeting 417 Questions? Philmont! Here we come! It will be 5:00 in the morning before you know it!