Council Chairperson Seminar 2015 International Convention Honolulu, Hawaii, USA June 28, :00 -16:00

Objectives Recognize responsibilities Perform key actions and use best practices Identify primary resources Explain International Theme priorities Understand role within the GMT/GLT and Centennial Celebration 2

Responsibilities a) Further the Purposes of this association b) Assist in communicating information c) Document and make available the goals and long range plans 3

Responsibilities d) Convene council meetings and facilitate discussion e) Facilitate the operations of the multiple district convention f) Support efforts initiated by the International Board of Directors or the Council of Governors 4

Responsibilities g) Submit reports and perform required duties h) Perform other administrative duties as assigned i) Facilitate timely turnover of responsibilities 5

Additional Responsibilities Support MD training of DGEs Coordinate larger scale service activities Submit reporting forms Review District Health Assessment Uphold ethical standards and conduct 6

Facilitation 7

What is Facilitation? Facilitation: to make (something) easier to help (something) run more smoothly 8

“At the outset of our first council meeting I reiterated to the Council of Governors that I am here "to help and facilitate and not to dictate" and [to] work as a team to achieve our goals and objectives.” -Current Council Chairperson 9

What Makes a Good Facilitator? Good facilitators… value people and their ideas think quickly and logically are excellent communicators are process oriented 10

Facilitating a Meeting Prepare in advance Plan/distribute agenda Define a structure Ask questions that prompt discussion Use flipcharts/markers Summarize and state next steps Embrace silence 11

Effective Communication The right people, getting the right information, at the right time. 12

Collaboration 13

Teamwork Activity Complete task individually Working as a team complete same task Share results Together Everyone Achieves More 14

Team Definition “A team is a group of people working toward a common goal.” 15

“The most important part for me was to establish a "TEAM" where we all worked together. My goal has been to help each DG in whatever way they needed; not to make my own plans and then force them to buy in. We have been very successful in this endeavor. ” -Current Council Chairperson 16

Characteristics of Effective Teams Collaboration Accountability Commitment to goals Shared planning and decision-making 17

The Multiple District Team District Governors Secretary/Treasurer Council Chairperson Vice-Council Chairperson (optional) 18

Group Discussion – Best Practices How will you get more results from meetings? How will you motivate the District Governors to accomplish results? How will you encourage teamwork in your Multiple District? 19

Debrief How will you get more results from meetings? 20

Debrief How will you motivate the District Governors to accomplish results? 21

Debrief How will you encourage teamwork in your Multiple District? 22

Debrief Thank you for sharing Stay connected! 23

Resolving Conflict 24

Simple Conflict Resolution Techniques Listen, then speak Gather everyone Be impartial Do not postpone resolution Promote teamwork Broadcast praise 25

One Source of Conflict: District Elections Election Compliance Task Force found: ‐ varied election procedures ‐ Inconsistent rules New mandatory district election procedures in effect July 1,

New Mandatory District Election Procedures Nominating Committee Official Call Site Change Official Report 27

New Mandatory District Election Procedures Credentials Committee District Convention – Rule of Procedure District Convention – Standard Ballot Election Timeline 28

Amendment to the International By-Laws Club dues be paid and good standing by acquired no less than fifteen (15) days prior to the close of credential certification. 29

Education and Training Webinars Online training opportunities LCI website Manual updates Seminars 30

Resources 31

Council Chairperson Resources Council Chairperson Manual (LA10) Multiple District Constitution & By- Laws (LA5) Standard District Constitution & By- Laws (LA4) 32

“Getting a solid understanding of the MD [Constitution and By-Laws] really would have been a huge help – there’s always someone who is very good at interpreting the [Constitution]; make them your close friend!” – Current Council Chairperson 33

LCI Website Board Policy Manual Dispute Resolution Guidelines New mandatory election procedures Leadership Resource Center 34

Lions Learning Center 35

Other Lions Leaders 36

International Theme 37

Key Priorities of the International Theme Centennial Service Challenge Children’s Dignity Initiative Global Projects for Harmony 38

More Members Equals More Service Club President Hold Key to Success “Ask One” Begins at Home Support LCIF Key Priorities of the International Theme 39

Who needs to know? 40

Member of the GMT/GLT 41

GMT/GLT Structure 42

Main Function Organize & facilitate action planning at MD level GMT MD Organize, track & coordinate leadership training at MD level GLT MD 43

GMT - MD Council Chairperson GMT- MD Coordinator Up to 3 others GLT - MD Council Chairperson GLT- MD Coordinator Up to 3 others 44

GMT/GLT Team: Your Role as Council Chairperson Appoint GMT/GLT MD Coordinators and team members (every 3 years) Confirmation of appointment every year Support efforts of MD Coordinators 45

Centennial Celebration 46

Centennial Theme: “Where There’s a Need, There’s a Lion” Honoring our past Highlighting the relevance of our present Planning for our future 47

The Centennial Team Centennial Action Committee MD Centennial Coordinators District Centennial Coordinators Clubs LCI Staff 48

Centennial Service Challenge (CSC) Youth 25 million people served Environment 25 million people served Vision 25 million people served Hunger 25 million people served Goal: 100 million people served between July 2014—June 2018 Tracked using Service Activity reporting via MyLCI Award program available for clubs and districts 49

Centennial Celebration: Your Role as Council Chairperson Support the efforts of the MD Centennial Coordinator Encourage District Governors Visit for more informationwww.lions100.org 50

In Conclusion 51

Objectives Recognize responsibilities Perform key actions and use best practices Identify primary resources Explain International Theme priorities Understand role within the GMT/GLT and Centennial Celebration 52

Questions Questions? Evaluation 53

Council Chairperson Seminar 2015 International Convention Honolulu, Hawaii, USA June 28, :00 -16:00