1. PRESIDENT ELECT’S TRINING SEMINAR WORKING WITH YOUR CLUB & DISTRICT LEADERS Facilitator: Dr K.A. Abraham DGN District 3310 Resource: PDG Datuk George Ginibun

2. LEARNING OBJECTIVES Identify the skills needed by the Rotarian Identify the skills needed by the Rotarian to serve as an effective club leader to serve as an effective club leader Prepare the club leaders for the coming year Prepare the club leaders for the coming year Understand the role of the District in supporting the club Understand the role of the District in supporting the club

3. LEADING YOUR CLUB What are the skills required for effective leadership? Enthusiasm/Passion Enthusiasm/Passion Management skills-communication, motivational, knowledge etc Management skills-communication, motivational, knowledge etc Team Building Team Building Integrity Integrity

4. Effective Leadership CLP recommendations: - Promote fellowship/collaboration among members - Promote fellowship/collaboration among members - Lead problem solving initiatives - Lead problem solving initiatives - Build on past successes - Build on past successes - Be accessible to members by promoting direct honest communication - Be accessible to members by promoting direct honest communication - Embody principles and values of Rotary & encourage members to do the same - Embody principles and values of Rotary & encourage members to do the same - Ensure every member is active - Ensure every member is active

5. Who will you work with to achieve goals of club? THE CLUB LEADERSHIP TEAM THE CLUB LEADERSHIP TEAM President President Directors Directors Club Secretary Club Secretary Club Treasurer Club Treasurer Sgt-at-Arms Sgt-at-Arms Committee chairs Committee chairs V.P. V.P. P.E. P.E.

6. HOW WILL YOU PREPARE YOUR DLT?

7. Ensure clear communication between leaders, members and Dist. Leaders Ensure clear communication between leaders, members and Dist. Leaders Ensure they attend Dist training meetings,D.A. Ensure they attend Dist training meetings,D.A. Provide for continuity in leadership by making appointments for multiple years and have current, incoming and past chairs on all committees Provide for continuity in leadership by making appointments for multiple years and have current, incoming and past chairs on all committees Involve leadership team in goal setting process Involve leadership team in goal setting process Work with CLT to prepare future leaders/ensure smooth transition to new R. year Work with CLT to prepare future leaders/ensure smooth transition to new R. year

8. ROLE OF THE B.O.D. “The B.O.D. is the governing body of the club responsible for all committees and club decisions” -Chap. 3 M.O.P. Who are in the B.O.D. ? Who are in the B.O.D. ? President President P.E. P.E. V.P. V.P. Sec. Sec. Treasurer Treasurer Directors as elected by members ( May or Directors as elected by members ( May or may not be in BOD) may not be in BOD)

9. CLUB COMMITTEES What committees has your club got? Do your club assign all members to a committee?

10. CLUB COMMITTEES (CLP) Membership Membership Public Relations Public Relations Administration Administration Service Projects Service Projects The Rotary Foundation The Rotary Foundation

11. 4 QUESTIONS YOU HAVE TO ASK YOURSELF 1 Will you appoint any additional committee? 2 What will you consider when determining your club committee’s structure? 3 Does the committee meet the needs and goals of your club? 4 Will you eliminate any HAVE YOU APPOINTED YOUR COMMITTEES? HAVE YOU APPOINTED YOUR COMMITTEES?

12. WHAT QUALITIES WOULD YOU CONSIDER WHEN APPOINTING COMMITTEE CHAIRS? Good judgment Good judgment Enthusiasm Enthusiasm Imagination Imagination Leadership ability Leadership ability Interest Interest Knowledge/ experience of the job Knowledge/ experience of the job Knowledge of Rotary Knowledge of Rotary

13. EFFECTIVE COMMITTEES Appoint chairs with experience Appoint chairs with experience Appoint chairs based on ability Appoint chairs based on ability Appoint chairs for a 3 year term Appoint chairs for a 3 year term Add subcommittees as required Add subcommittees as required Participate in meetings Participate in meetings Solicit Feed back Solicit Feed back Regular evaluation Regular evaluation

14. ROLE OF THE DISTRICT “ The activities and organization of a Rotary District shall exist solely to help the individual Rotary club advance the Object of Rotary.” M.O.P. Therefore the purpose of the District is to support Rotary Clubs Therefore the purpose of the District is to support Rotary Clubs

15. HOW DOES YOUR DISTRICT SUPPORT YOUR CLUB ? Provide guidance Provide guidance Connect clubs that have similar interests Connect clubs that have similar interests Serve as information resource Serve as information resource Provides opportunity to serve on District level committees Provides opportunity to serve on District level committees Conveys Rotary information to clubs Conveys Rotary information to clubs Coordinates TRF programmes Coordinates TRF programmes

16. Role of the DG with respect to your club Act as resource Act as resource Inspire & motivate members Inspire & motivate members Keep clubs & their officers informed of District activities & opportunities Keep clubs & their officers informed of District activities & opportunities Keep clubs informed of R.I.’s directives Keep clubs informed of R.I.’s directives

17. District Leadership Team D.G. D.G. A.G. A.G. District Committees District Committees Dist. Sec. Dist. Sec. Dist Treasurer Dist Treasurer P.D.G.’s P.D.G.’s

18. How can your AG support you in running your club? Assists in identifying goals using ‘Planning Guide for E.R.C.’s Assists in identifying goals using ‘Planning Guide for E.R.C.’s Periodic review of progress made towards goals of club Periodic review of progress made towards goals of club Encourage your club to follow through with suggestions from DG Encourage your club to follow through with suggestions from DG Visits to club-at least once every quarter Visits to club-at least once every quarter Plans & schedules DG visit Plans & schedules DG visit Represent Dg at club assembly related to DG visit Represent Dg at club assembly related to DG visit Act as liaison between DG and club Act as liaison between DG and club Assist with service projects Assist with service projects Identify and encourage future leader development Identify and encourage future leader development

19. WHAT ACTIONS WILL YOU TAKE?

20. RESOURCES Manual of Procedure( 035-en) Manual of Procedure( 035-en) Official R.I. Directory(007-en) Official R.I. Directory(007-en) www.rotary.org/click ‘club district support www.rotary.org/click ‘club district support www.rotary.org/click Presidents Manual Presidents Manual

21. YOU HAVE COME TO LEARN YOU HAVE COME TO LEARN NOW GO FORTH TO SERVE NOW GO FORTH TO SERVE I AM CONFIDENT YOU WILL ALL BE GOOD PRESIDENTS I AM CONFIDENT YOU WILL ALL BE GOOD PRESIDENTS GOD BLESS YOU GOD BLESS YOU THANK YOU THANK YOU