2011-2012 FIMC-VI Webinar Series PowerPoint for the Teacher of the Visually Impaired Session 2 of 2 October 24, 2011

AGENDA – Power Point Session Two 2:00 Welcome and Instructions 2:05 Homework Review 2:20 Making your PowerPoint presentations accessible to all students 2:40 Helping classroom teachers create accessible PowerPoint presentations 3:00 Fun stuff – PowerPoint Books with animations, sounds, music, etc. 3:30 Adjourn 3:35 FIMC-VI Update - upcoming professional learning opportunities

Homework Reviews Great Job!

Samples from YOUR homework Great ideas!

Teacher of the Visually Impaired Quotes About Teaching By Brittany Holloway Teacher of the Visually Impaired Bay District Schools

Quote 1 “There is no better way to thank God for your sight than by giving a helping hand to someone in the dark.” –Helen Keller

If you have a visual impairment... You CAN be: SUCCESSFUL Power Point Presentation by: Sharon Scherbarth & Judy Wallace

If you have a visual impairment... An eye doctor (ophthalmologist or optometrist) has determined that you are: 1. Partially sighted 2. Have low vision 3. Legally blind 4. Totally blind

If you have a visual impairment... The Expanded Core Curriculum will include… compensatory or functional academic skills, including communication modes orientation and mobility social interaction skills independent living skills recreation and leisure skills career education use of assistive technology sensory efficiency skills self-determination

Maui Sunsets Are Spectacular

Oahu Anchor from the Missouri Battleship Pearl Harbor, December 7th, 1941 Alicia and Al visited Pearl Harbor to celebrate their 25th wedding anniversary in July of 2011.

How are materials adapted? Receive print copy of assignment Scan/Type into computer. Clean up and import into Braille program Clean up again and arrange on page Braille out and arrange pages Hand back to teacher Explain more about diagrams and charts. Bring examples. Talk about length or time it takes to produce.

How are PowerPoints adapted? 1. Receive electronic copy of PowerPoint 2. Export to MS Word 3. Prepare for braille transcription 4. Edit in braille transcription program 5. Emboss and arrange pages 6. Return braille copy to teacher Explain more about diagrams and charts. Bring examples. Talk about length or time it takes to produce.

Comparison of Schools for the Deaf & Blind Florida School for the Deaf and Blind Virginia School for the Deaf and Blind Established in 1885 Located in St. Augustine, Florida 47 Buildings & 72 Acres of land Pre-School-12 Grade & Post Secondary Programs Established in 1870 Located in Staunton, Virginia 16 Major Buildings & 79 Acres of land Pre-School-12 Grade & Post Secondary Programs

“Amy , I am miss Becker, do you have your work?” Identify your self “Amy , I am miss Becker, do you have your work?”

Say the students name when speaking to him or her. “Jessica can I please have your work?”

Say the student’s name when speaking to him or her. “Jessica, can I please have your work?”

Make your PowerPoint Accessible Information to share with classroom teachers using PowerPoint Handout that I sent

Make your PowerPoint accessible for ALL students! Use simple and uncluttered backgrounds Use colors that provide contrast Use sans-serif fonts (Arial, Tahoma, Verdana) or APHont Avoid fonts such as Times New Roman Title every slide Use Alt Tags (descriptions) for pictures and images

Make your PowerPoint accessible for ALL students Use the predefined layouts and avoid adding text boxes. Added text boxes will not be read by screen readers. If importing video or flash content, provide text description Keep the slide simple –one thought / point per slide. Do not layer pictures, create a new slide.

Make your Power Points accessible to ALL students Avoid the use of “shadow fonts” such as these! Avoid the use of backgrounds that are shaded or add a level of glare (like this one) Change the background Design / Background Styles / select a plain one

Make your Power Points accessible to ALL students Avoid the use of “shadow fonts” such as these! Avoid the use of backgrounds that are shaded or add a level of glare (isn’t this better )

Make your PowerPoint accessible to ALL students Use discrete sound cues when presenting to students who are blind or visually impaired to alert them to the next slide. Use animations and special effects judiciously. Spinning or bouncing text is hard for anyone to read!

Suggestions for working with classroom teachers Do an inservice for classroom teachers where you model the difference between well designed slides and poorly designed slides. (Have them wear simulators!) Provide handout - Tips for Making your Classroom PowerPoint Presentations Accessible to classroom teachers at the beginning of each year.

Suggestions for working with classroom teachers Determine the best print settings for your students with low vision and provide the teacher directions for printing those handouts. For braille production, establish a procedure for getting the files ELECTRONICALLY ahead of time. Do not accept the paper version of the PowerPoint.

Professional Communications Person first language – Florida Department of Education guidelines establishes the use of person first language – student who is blind, not blind student Be consistent in how you refer to yourself: Teacher of the Visually Impaired, not vision teacher.

Professional Communications Check and recheck grammar and spelling before presentation. (You wouldn’t believe some of the stuff I see from teachers!) Be sure your name and contact information is on every PowerPoint – you should get credit for the creation!

Professional Communications Put an automatic “signature” on all your emails. At a minimum the signature should include First and last name Your title (teacher of the visually impaired) School district/agency and/or school Phone number

Sounds and Animations How did you do THAT???

Adding Sound Cues Select Animations from menu bar Transition Sound: select sound Change speed (if wanted) APPLY TO ALL Preview if needed

Adding Sound Cues

Perfect for emergent readers! PowerPoint Books Perfect for emergent readers!

Flying Purple People Eaters! By Kay Ratzlaff

Halloween means dressing up.

Halloween means candy!

Halloween means parties!

Halloween means fun!

I hope Halloween doesn’t bring Flying Purple People Eaters!

The End

Making a PowerPoint Book Narration

Adding Narration Your computer must have a sound card Be sure you have a microphone Turn up your speakers You need to be working in the slide for which you are adding narration or sound.

Adding Sound or Narration INSERT tab from Menu Bar In Media Clips section, select SOUND Select RECORD SOUND You can change the name Push the red dot to record and the blue dot to stop (be sure you are working in a quiet area) Preview it Then select ok

Adding Narration

Adding Narration

CD must be in your computer … Adding Music from a CD CD must be in your computer …

Adding Music from a CD With a music CD in your computer … Select INSERT from Menu Bar Select SOUND (far right) Play CD Audio Track Select track Time to begin and time to end Once you have the sound selected a small icon appears on the screen. Double click the icon to change settings.

Adding Music

Adding Music from CD Once you have the icon in your slide, double click on the icon This opens the CD Audio Tools menu bar You can set the volume, Start automatically or on click

Other Options for Music Add sound from a file such as Windows Media Player or iTunes This embeds the file into PowerPoint instead of “linking” it to the CD Can make your presentation file very large Record while playing the music CD from your computer (like narrations)

Animation for Purple People Eater! Select ANIMATIONS from the Menu Bar Select CUSTOM ANIMATIONS and a side-bar opened on the right Select ADD EFFECT Click on the purple monster, and then select ADD EFFECT

Animation for Purple Monster After ADD EFFECTS, select ENTRANCE / FLY IN

“Flying Purple People Eater” Modify effect Start – on click, with previous or after previous Direction Speed

Spinning Purple People Eater ADD EFFECT – EMPHASIS SPIN Start Property Speed (Remember you must have the picture selected to connect the animation to that image.)

Conclusion Completed Projects – PowerPoint Presentation and MS Word file that is prepared as if you were going to transcribe it to braille. (NOT the braille file) Take the PowerPoint you have already created and add sound and animation to at least on slide. Certificate for Completion – submit both those things (corrected if needed) and we will email you a certificate for 5 hours.

Follow-up You will be emailed evaluation questions, please reply (we need this information for the FIMC-VI grant). Next session is on Excel Spreadsheets for the Teacher of the Visually Impaired at 1:00 p.m., November 24, 2011 (Monday after Thanksgiving holidays!) Suggestions for other topics or Webinars? Email: kratzlaff@fimcvi.org This PowerPoint will be posted at www.fimcvi.org

Resources Guidelines for Creating Accessible PowerPoint Presentations: www.aerbvi.org/ Making Your PowerPoint Presentations Accessible: www.michigan.gov/ Making PowerPoint Books: www.setbc.org/download/LearningCentre/ Access

Resources Keyboard Shortcuts for Powerpoint: http://office.microsoft.com/en- us/support/keyboard-shortcuts-for- powerpoint-2007-HP010154710.aspx Accessibility and Usability Guide for Penn State: http://accessibility.psu.edu/microsoftoffice# ppt

Resources 188 Useful Keyboard Shortcuts -: http://www.shortcutworld.com/en/win/Pow erPoint_2007.html#link_0 Access Project at Colorado State Univ. http://accessproject.colostate.edu/udl/mod ules/powerpoint/tut_alt_text.cfm?display=p g_3

Charts Insert Tab: Chart

Data Charts Menu Bar – Insert Tab – Chart Select the type of chart you want – column, pie, graph, line, etc. An Excel Spreadsheet will open with sample data included You change the data to reflect what you want Close the Excel Spreadsheet and your graph will appear

QUESTIONS?

Professional Learning Enhancing competencies of teachers, administrators, and families of students with visual impairments

Florida Braille Challenge Affiliated with the National Braille Challenge sponsored by Braille Institute of America

FIMC-VI 2011- 12 Workshops and Webinars October 24: Power Point for the TVI (part 2) October 31 – November 1: QPVI Facilitator Training in Tampa November 2 - 3: QPVI - Building Local Capacity in Lake Placid (Session 1 of 3) November 4: QPVI - Building Local Capacity in Sanford

FIMC-VI 2011-12 Workshops and Webinars November 17: Ushers Screening Training at FIMC-VI November 28: Excel for the TVI Webinar (part 1) December 1 – 2: Working with the Experts - Math Strategies (“But I’m not the math teacher. Oh, but you are the ECC – Nemeth code, abacus, math concepts, manipulatives, assistive technology and math access – teacher. ) in Daytona Beach. December 7 -10: Getting In Touch With Literacy Conference in Louisville, Kentucky

FIMC-VI 2011-12 Workshops and Webinars January 10: QPVI Building Local Capacity in Miami January 11-12: QPVI Building Local Capacity (session 2 of 3) Lake Placid January 13: QPVI Building Local Capacity in Sanford January 20: Braille Challenge - Tallahassee January 30: New Teacher Orientation Webinar (part 2) February 2: Braille Challenge - Orlando February 20: Excel for TVIs (part 2) Webinar February 24: Braille Challenge - Ft. Lauderdale March 2: Braille Challenge - Tampa

FIMC-VI 2011-12 Workshops and Webinars April 3 - 4: Working with the Experts – Intensive Reading Strategies (“But I’m not the reading teacher. Oh, but you are the ECC – braille, assistive technology, concepts, and access to reading – teacher.’) in Tampa April 5: New Teacher Orientation and Vision Contact Meeting at FIMC-VI - Tampa April 10-11: QPVI Building Local Capacity (part 3) Lake Placid May 3-5: FAER and AFB Leadership Institute in St. Pete May 11: New Teacher Orientation Webinar (part 3)

Florida Instructional Materials Center for the Visually Impaired Kay Ratzlaff kratzlaff@fimcvi.org 813-837-7829