1. Effective PowerPoint Presentation
Communication Skills
Effective PowerPoint Presentation

2. Outline Do you need PowerPoint? The Outline Slide Layout
Fonts, Color and Background
Graphs
Spelling and Grammar
Conclusion Slide
Questions Slide

3. Do you need PowerPoint?

4. Do you need PowerPoint?
PowerPoint can help a speaker gain and then keep an audience’s attention
PowerPoint can improve listener understanding
PowerPoint can save time and add interest
Pictures can aid by making a visual connection to an abstract idea
Particularly good for graphs and instructional diagrams

5. The Outline 1st or 2nd slide should have an outline
Follow outline for your presentation
Place main points on outline slide

6. Slide Layout Use 1-2 slides per minute of your presentation
Write in point form, not complete sentences
Include 4-5 points per slide
Avoid wordiness: use key words and phrases only

7. Slide Layout – Bad
This page contains too many words for a presentation slide. It is not written in point form, making it difficult both for your audience to read and for you to present each point. Although there are exactly the same number of points on this slide as the previous slide, it looks much more complicated. In short, your audience will spend too much time trying to read this paragraph instead of listening to you.

8. Slide Layout Show one point at a time:
Will help audience concentrate on what you are saying
Will prevent audience from reading ahead
Will help you keep your presentation focused

9. Slide Layout – Bad Example
Types of Instructional Tools
Discovery
Learning
Individual
Constructive
Tools
Social
Constructive
Tools
Too many in one go!
Informational Tools
Guided
Inquiry
Mode of Instruction
Individual
Instructive
Tools
Social
Communicative
Tools
Examples of individual instructive tools include traditional tutorial and drill and practice types of programmers. They are typically designed to be used by individuals and are good tools for supporting basic information and knowledge such as the multiplication table.
Informative tools provide necessary materials and resources for students to construct their knowledge. Examples of such technologies include encyclopedias and Internet resources.
Individual constructive tools are multimedia authoring tools, spreadsheets, word processors, simulations, etc., which can support guided inquiry and can be used constructively.
Social communicative tools include video conferencing, lab management systems, multimedia ing and similar systems, which enable communicative processes between users. These tools, however, do not provide the means to organize knowledge and discussions.
Social constructive tools, for example, document sharing, computer-supported intentional learning environments (CSILE), MindBridges, MUDs
(Multi-User Domain) and MOOs (MUD Object-Oriented) are computer-mediated environments that support the social constructivistic process. These environments generically allow users to negotiate knowledge. Students would be able to generate knowledge and organize their ideas with the support of systems such as CSILE and MindBridges, which thread student discussions along thematic spaces.
Direct
Instruction
Individual
Pair
Group
Complexity of Interactions

10. Slide Layout – Good Example
Types of Instructional Tools
Discovery
Learning
Individual
Constructive
Tools
Social
Constructive
Tools
Progressive & thus focused
Informational Tools
Guided
Inquiry
Mode of Instruction
Individual
Instructive
Tools
Social
Communicative
Tools
Examples of individual instructive tools include traditional tutorial and drill and practice types of programmers. They are typically designed to be used by individuals and are good tools for supporting basic information and knowledge such as the multiplication table.
Informative tools provide necessary materials and resources for students to construct their knowledge. Examples of such technologies include encyclopedias and Internet resources.
Individual constructive tools are multimedia authoring tools, spreadsheets, word processors, simulations, etc., which can support guided inquiry and can be used constructively.
Social communicative tools include video conferencing, lab management systems, multimedia ing and similar systems, which enable communicative processes between users. These tools, however, do not provide the means to organize knowledge and discussions.
Social constructive tools, for example, document sharing, computer-supported intentional learning environments (CSILE), MindBridges, MUDs
(Multi-User Domain) and MOOs (MUD Object-Oriented) are computer-mediated environments that support the social constructivistic process. These environments generically allow users to negotiate knowledge. Students would be able to generate knowledge and organize their ideas with the support of systems such as CSILE and MindBridges, which thread student discussions along thematic spaces.
Direct
Instruction
Individual
Pair
Group
Complexity of Interactions

11. Slide Layout Do not use distracting animation
Do not go overboard with animation
Be consistent with animation you use
Slide transitions should not be distracting
Be consistent with transitions

12. Slide Layout – Transition
This transition is annoying, not enhancing
"Appear" and "Disappear" are better

13. Slide Layout – Bad Animation
7 ft
Too distracting !

14. Slide Layout – Good Animation
7 ft
Simple & to the point

15. Fonts
Use different size fonts for main points and secondary points
this font is 24-point, main point font is 28-point
Use a standard font like Times New Roman or Arial
Use at least an 18-point font
This is Arial 12
This is Arial 18
This is Arial 24
This is Arial 32

16. Fonts – Bad CAPITALIZE ONLY WHEN NECESSARY. IT IS DIFFICULT TO READ
If you use a small font, your audience won’t be able to read what you have written
CAPITALIZE ONLY WHEN NECESSARY. IT IS DIFFICULT TO READ
Don’t use a complicated font
Italics are difficult to read on screen

17. Color Use a color of font that contrasts sharply with the background
Light on dark vs. dark on light
Use color to emphasize a point
But only use this occasionally

18. Color – Example This is light on dark
Use a color of font that contrasts sharply with the background
Light on dark vs. dark on light
This is light on dark

19. Color – Example This is dark on light
Use a color of font that contrasts sharply with the background
Light on dark vs. dark on light
This is dark on light

20. Color – Bad
Using a font color that does not contrast with the background color is hard to read
Using color for decoration is distracting and annoying.
Using a different color for each point is unnecessary
Using a different color for secondary points is also unnecessary
Trying to be creative can also be bad

21. Background Use a simple background
Use backgrounds that contrast with text
Use the same background consistently throughout your presentation

22. Background – Bad
Avoid backgrounds that are distracting or difficult to read from

23. Graphs Use graphs rather than just charts and words
Data in graphs is easier to comprehend and retain than is raw data
Always title your graphs

24. Graphs – Bad Example

25. Graphs – Good Example

26. Graphs – Bad Example

27. Spelling and Grammar Proof your slides for:
speling mistakes
the use of of repeated words
grammatical errors you might have make
Have someone check your presentation

28. Conclusion Slide Use a conclusion slide to:
Summarize the main points of your presentation

29. Questions Slide End your presentation with a simple question slide to:
Invite your audience to ask questions
Avoid ending a presentation abruptly

30. Effective PowerPoint Presentation
Questions?