SALES REP NAME Healthcare Division MARKETPLACE CITY Konica Minolta and Healthcare HEALTHCARE FACILITY NAME

Konica Minolta and Healthcare Security I.T. Integration Environment

Konica Minolta and Security Terms to Know Before We Proceed: ISO 15408: Represents the outcome and level of security that a piece of equipment has achieved. Common Criteria: Worldwide group who sets an international standard for computer security certification.international standardcomputer security ISO 15408: Level 3: Highest Level of Security for Commercially Available Products. Protected Health Information (PHI) Any information that is linked to a patient is a PHI (Medical Records). MFP – Multi Function Printer

How HIPAA Set the Priority for MFP Security Starting in 2011 all disclosures of PHI will have to be tracked – patients can request to see where and to whom all of their information has been disclosed. -Medical Record Copies and Faxes for Continued Care to Other Facilities - Billing - Subpoenas - Workers Comp and Insurance Company requests This means audit logs and management of copies, faxes and printouts will need to be more detailed and with electronic application support. Breach Notification Any PHI that is unsecured, the facility needs to disclose the breach to the public. Via news agencies, websites, and any media that the facility uses. Criminal penalties for breach notification can go up to $1.5 Million Dollars.

How HIPAA Set the Priority for MFP Security -Must notify patients of breach “without unreasonable delay” and no later than 60 days from breach discovery -Must notify Secretary of Health & Human Services (HHS) and prominent media outlets if breach may involve more than 500 patients -Must notify next of kin if patients affected are deceased -Must provide details of the PHI records exposed and what steps are implemented to help mitigate harm to patient -Must provide annual notice to Secretary of HHS 60 days after end of calendar year about breaches that involved less then 500 patients

Nearly every digital copier built since 2002 came with a hard drive, either standard or as an option - like the one on your computers – in many cases capable of retaining images of documents copied, scanned, or ed by that machine. Social security numbers, birth certificates, medical records, income tax forms are all still accessible if retained on the hard drive.

Konica Minolta and Security When it Comes to the Hard Drive, We’re Different. Konica Minolta does NOT store copies of print, scan, fax or copy jobs on the internal hard drive. Processed with volatile RAM When the MFP is turned off, the RAM is cleared.

Konica Minolta and Security What can stay on the Hard Drive? Only Documents allowed by setting up User box for scanning or secure printing. Jobs scanned or printed to the Box feature. But YOU’RE still in control of your security because YOU can enable the MFP overwrite any and or all documents on ANY BOX after a certain period of time. NO technician is needed.

How HIPAA Set the Priority for MFP Security Remember, Starting in 2011 all disclosures of PHI will have to be tracked. Konica Minolta bizhub systems can provide electronic job logs that record all print, copy, scan and fax jobs sent to or from the MFP Supported information in the Job Log Include: User ID Time & Date of event Job Number Job ID Job Name Scan Destination Number of Pages THIS MEANS AUDIT LOGS!

We Provide Not Just a Record, But Also the Image  Built-in audit trail security feature in bizhub devices called the Image Log Transfer function.  Transfer the image using the Scan- to-FTP or WebDAV process to a registered server at the same time that the device is reading an image in copy mode, reading an image in scan mode, processing a print or image input for fax reception. Konica Minolta and Security

How To Conduct HIPAA Audit  Job Log Manager Utility enables a company to keep long-term records of completed jobs. It provides an audit log that not only covers a long period of time, but one that can be reviewed and easily searched.  This utility also allows the logs of multiple MFPs to be centrally managed.  Download from PageScope Utilities CD-ROM or web

WHAT OTHER FEATURES AND FUNCTIONS DO WE USE OUR MFP’s FOR? Fax Machines DON’T THESE FUNCTIONS NEED TO BE PROTECTED TOO? Internet Connections How about as a output device?

With Konica Minolta products, the Target of Evaluation (TOE) is The Total System. Before applying for ISO Level 3 certification, Konica Minolta works with 3rd party security consultant to have the system strictly evaluated and to be checked for any vulnerability or weakness that it may have. This includes any possible threat from being attacked from the network, through the phone line, etc. as well as HDD/RAM being removed from machine. Any weakness, if found, will be fixed, so at the time of application, the system is 100% secure. The latest bizhub models include 18 security based functions in the Security Target or TOE.

Konica Minolta and Security NetworkPHI Data Physical OutputOutside Lines & Faxes Fax Security Diagnostics Service Authentication Network Protocol Security SSL Data Encryption Address Import Virus Protection Secure Print Woven Pattern Print HDD Security User Authentication Audit Log Ports Box Security Memory Erase PDF Encryption Konica Minolta MFP 18 Security Based Functions Covering ALL AREAS. Protecting every aspect of your Patient’s information.

All these security features at ISO level 3 STANDARD. NO OTHER MANUFACTURER COMES CLOSE.

Other Features To Enhance Your Security: Ability to identify using a HID Proximity Card Reader. Ability to identify using a Biometric Reader.

Who’s at the forefront of integrating and installing EHR software? Your IT Department.

What is important to IT Department when integrating a new piece of hardware or software? Fit Seamlessly on a network. Expandable. Something that isn’t training intensive. Doesn’t slow production when multi-tasking. Customization.

First Things First: We Own It. Konica Minolta is the ONLY vendor in the industry that develops it own print drivers, network interfaces and video interfaces. There is no reliance on third party companies for support. No finger pointing for problem resolution.

All of the following environments and systems are supported by the Emperon Print System: HP-Compatible PCL (5e/5c/XL 3.0) and PJL Command Set Adobe®- Compatible PS3 (Version 3016) and PDF 1.6 (command level) Windows®/Macintosh®/Linux®/Unix, Novell® NetWare TCP/IP, IPX, AppleTalk® (EtherTalk) Citrix® Meta Frame SAP® Internet Protocol version 6 (IPv6) 1000T Base Seamless integration into most current IT Environments Microsoft is scheduled to end support for Windows XP in April WE CURRENTLY SUPPORT Windows 7 and XPS.

Graphical User Interface (GUI) – Both the PostScript and PCL drivers share the same easy- to-use Graphical User Interface (GUI). This means less training and more production. Redundancy is a Good Thing. Postscript DriverPCL Driver All of our drivers across the Bizhub family have the same look and feel.

Open Platform: Bizhub Extended Solution Technology (BEST) Konica Minolta bizhub OP (Open Platform) architecture provides seamless integration with 3rd-party healthcare solutions. The BEST approach to system integration allows bizhub hardware and healthcare software to work together with streamlined, automated ease. In addition the bizhub operating panel can be customized to speed the workflow of compatible healthcare programs.

Based on the Intel Vx Works operating system, no java is required. Because of this, it is extremely unlikely that bizhub MFPs could be affected by a virus via the LAN. EHR conversion with Konica Minolta can conform to certification criteria of the Commission of Healthcare Information Technology – and be fully compatible with industry-wide software programs and standards. Open Platform: Bizhub Extended Solution Technology (BEST) Konica Minolta Has Certification With…

“Overall, we are very serious about environmentally conscious purchasing, in some cases stressing cultural and social responsibility in the same breath as pricing, features and benefits.” Ron Brady, Vice President, Bon Secours Health System Design Technology Manufacturing

PRODUCT INNOVATION Plastic parts are made of recycled materials where possible, and are marked to indicate the type of resin used. All toner bottles are made of High Density Polyethylene (HDPE). These toner bottles are designed to be collected and recycled at local facilities, like your other recyclable items. KM was the first to develop and use a organic photoconductor drum with a coating based on Kelp and Flourine. Design

PRODUCT INNOVATION KM Induction Heat Technology uses less pressure and heat in its fusing unit. This means that it uses less power. It also eliminates the use of fuser oil. In operation, most KM models optimize power consumption for each operating mode. Simply put, it only uses power where it is needed. For example, when receiving a fax, no power is sent to the scanner or to other sections of the product that are not used. Most all of our MFP’s use 50% LESS energy than Energy Star STANDARDS. Technology

Cost Recovery/Print Management Solutions Cost Recovery Provide security to all brands of printers, scanners and MFPs for HIPAA compliance Strengthen control over patient protected health information (PHI) Provide healthcare personnel with secure and convenient access to output capabilities wherever needed Optimize and manage the use of output devices Reduce print waste Allocate print costs to specific departments, research grants

Or release the documents at any of the hospitals Documents are held in a secure print queue Can release the information from any desired printer Lab technician needs to deliver blood results to the various hospitals Providing access to where it is most convenient. Follow You Printing walkthrough… Cost Recovery

Controlling costs… is done by using the most cost efficient equipment available Hospital administrator sends a 50 page job to a device The system applies a rule to redirect documents over 10 pages in length to a departmental device Messenger Service X Jobs of more than 10 pages may not be printed on desktop devices. Your job has been re-directed to the departmental printer. OK i Administrator receives a notification Cost Recovery

Rules and Routing automatically ensures the best device for the job Real Time Cost Management

Greener Workflow Plus Cost Reduction Eliminate Waste

Over $10 billion in total revenue Sales in 70 countries, on 6 continents 20 top-ranked manufacturing facilities 33,000 global employees Global rated FORTUNE© 1000 Industry-leading R&D staff A global corporation that leads the market through advanced technologies and superior reliability.

Awards Konica Minolta the most highly praised MFP Manufacturer for over the last 5 Years.