1. Keeping all your medical forms in one location
Form Medic
Keeping all your medical forms in one location

2. What is Form Medic?
Replaces paper forms with electronic ones and allows them to be accessed, filled in and printed from the MFP screen.
When completed documents are scanned, they are automatically distributed to printers, fax, and archive systems.
(C) 2013 FabSoft

3. Healthcare Industry Challenges
Time and money are wasted on purchasing, storing and managing pre-printed forms.
Healthcare forms constantly change - must ensure uniformity throughout the facility
Inefficiencies due to forms that are filled out inaccurately or illegibly.
*44,000 to 98,000 patients die each year because of medical errors in hospitals, the majority of these errors occur during ordering and patient administration stages
*Reported from the Institute of Medicine
(C) 2013 FabSoft

4. How Form Medic Can Help
Form Medic alleviates the form management problems that the Healthcare industry faces by:
Providing convenient, on-demand access to important forms
Securely encrypting documents bit encryption for compliance with HIPAA and other regulatory requirements.
Ensuring that the most up to date forms are being used facility-wide
Printing forms with accurate and legible patient information
Enabling automatic document distribution
(C) 2013 FabSoft

5. Benefits of Form Medic
Streamline form management and processing and improve the quality and speed of patient care
Eliminate costs and time wasted on managing and storing paper documents
Conveniently access and print forms on demand from any MFP
Comply with HIPAA and other regulatory requirements since all documents are 512-bit encrypted
(C) 2013 FabSoft

6. Benefits of Form Medic (Continued…)
Guarantee that the most up to date forms are being used throughout the facility
Automatically fill in forms with patient information
Remove the potential of fatal errors due to inaccurate and illegible information
Automate distribution of completed patient forms to printers, fax, and archive systems
Perform searches in order to quickly retrieve specific forms stored in archive systems
(C) 2013 FabSoft

7. Form Medic Process: Centralized Access
Users can access all of their forms and packages of forms upon login at the MFP
List of accessible forms can vary depending on user or department
Forms are printed directly to the MFP, ensuring secure delivery to the user that requested them
(C) 2013 FabSoft

8. Form Medic Process: Populate & Print
With Form Medic’s lookup field, quickly lookup patient information which will be used to fill in form fields
Patient information can also be entered manually
Printed forms are populated with patient information – eliminating the potential of critical mistakes.
(C) 2013 FabSoft

9. The Form Medic Process: Automatic Distribution
All printed forms are tagged with a barcodes, associated with form data
Upon scanning, the document is automatically routed by using the document information tied to the barcode
SCAN
(C) 2013 FabSoft

10. The Form Medic Process: Automatic Distribution
The patient information that was used to fill in the form fields is archived to the document repository (EMR)
Searches can be performed using this information in order to quickly retrieve the form.
(C) 2013 FabSoft

11. Example Form Medic Workflow
A health insurance claim form is needed for the patient to fill out. The receptionist goes to the MFP screen and selects the form from a drop down list of forms.
After selecting, the receptionist looks up and selects the specific patient’s name from the hospital database.
This information is used to automatically fill in the form fields such as name, address, phone, insurance company etc. and the form is then printed.
PRINT
(C) 2013 FabSoft

12. Example Form Medic Workflow
As the patient goes through the hospital visit, the rest of the form fields are hand-written and signed accordingly.
The updated form is then scanned. The form is automatically routed via to the Accounts Receivable department, faxed to the patient’s insurance company and archived to the hospital’s document repository (EMR)
SCAN
Insurance Company
Accounts Receivable
Hospital document
repository