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Lexmark Print Management

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Presentation on theme: "Lexmark Print Management"— Presentation transcript:

1 Lexmark Print Management

2 Customer Challenges Many companies have no idea how much they print
Organizations spend 1-6% of revenues on print* 1 out of every 6 pages is printed unnecessarily Up to 80% of carbon footprint associated with printing is the use of paper Review bullets on slide. Every organization is focused on reducing costs ― and furthering their sustainability initiatives. In the quest for savings, a major area often over looked by most companies is how they deal with paper: printing, sending and receiving faxes, making copies, and sharing documents. * Gartner Group estimate 13% and InfoTrends estimate 36% Lexmark Confidential

3 Customer Challenges Unprotected confidential documents
If you look you might find…… Unprotected confidential documents Mobile employees struggling to print Unclaimed documents Unauthorized printing/copying Recycling bins loaded with unread documents Underutilized desktop printers consuming energy Limited visibility to output activity / cost Read the bullet points on slide, then ask: Which of these do you see in your printing and imaging environment? Have you developed specific plans to address any of these challenges? Are you interested in doing so? Lexmark Confidential

4 Lexmark Print Management
Secure, Reliable, Efficient, Printing Solution “Any device, anywhere” Secure Print Release Reduced Waste Print from Mobile Devices Tracking and reporting User quotas Policies Print management gives you the latitude to print documents from your desktop, tablet PC, or smartphone and print them on any Print Release enabled device, anywhere―whether the device is down the hall, in another city or in another country. Basically, you send your print jobs to a central queue where they stay until you release them. No more “print and sprint” when sending confidential documents. Your documents do not print until you authenticate at the printer or MFP by swiping your badge or entering your credentials. Document Accounting delivers powerful tracking and reporting capabilities. Throughout the day, Document Accounting monitors activity on your output devices and collects detailed information by individual users, devices or groups. With this information, organizations can modify printing habits and better manage assets to cut costs and save resources. Document Accounting also provides the capability to implement user quotas. Lexmark Confidential

5 Print Anywhere. Print Less.
Go to any Print Release device and swipe badge or log in to view jobs in your queue. 1 Print from a PC or mobile device. 2 3 Select jobs you want to Print, Print and Keep, or Delete. 4 Take your documents. 1. The process starts with a user submitting a print job… Print Release gives you the ability to submit print jobs from your desktop or laptop , or from a mobile device that is connected to your corporate network. Print jobs are held in the print queue until you release them. Unlike traditional printing where jobs are pushed to a specific printer and begin printing immediately, Print Release maintains the confidentiality of sensitive documents. 2. Authenticate… Print Release is convenient and adds flexibility. You, or a delegate assigned by you, can release your jobs on any Print Release-enabled printer or MFP on your network simply by authenticating at the device. Authentication and identification can be done using any two of three methods: ID card/badge, User Name and Password, or PIN. Select your documents …to Print, Print and Keep, or Delete Print jobs that you have sent to your queue are displayed on the touch screen. Select the jobs using the touch screen. You can select jobs to Print, Print and Keep , or Delete. Print Release can also be configured to purge all jobs from users’ queues after a specified time period. These delete and purge capabilities are what drive paper savings across your enterprise. Lexmark’s experience has shown that approximately 10 percent to 20 percent of the print jobs that users send are either deleted or purged (never printed). Lexmark Confidential

6 Authentication Methods
Integrates with your existing access method for user authentication and identification Supported authentication methods: ID card User name and password or PIN Automatic user registration One of they key elements of this solution is authentication . Print jobs sent to a print queue do not print until the user authenticates at the device. Authentication can be managed in a number of ways depending on the customer’s requirements. The easiest way is badge swipe (proximity card, smart card, etc.) done with a card reader at the printer or MFP It can also be done by entering user name and password, or by entering a PIN number. The solution supports various authentication systems: LDAP – User name and password can be validated against a corporate directory and stored in the solution database. Works with LDAP-compliant user directory systems such as Active Directory Print Release includes an automatic user registration feature, which minimizes the work IT needs to do in the initial set up process. Lexmark Confidential

7 How does printing from a mobile device work with Lexmark Print Management?
Lexmark Confidential

8 Enterprise-Class Mobile Printing
Submit by One option that will work from most mobile devices is to submit a job via . This will not only work from smartphones and tablets but from anywhere you can send an including from your laptop if necessary. Lexmark Confidential

9 Submit by email Email your document to a predefined email address
Lexmark Print Management Premise or Hosted The way it works is: 1. Print by sending an to a predefined Print Release address. 2. The is received and print jobs are created for any attachments and the body if the message if necessary. 3. The print jobs are then placed in the print queue matched to the incoming address and held there until you authenticate and release the jobs. 1 2 3 your document to a predefined address The attachment is converted to a print job in your queue Release the job at any enabled printer

10 Enterprise-Class Mobile Printing
Submit by Lexmark Mobile Printing App Another option is to print using the Lexmark Mobile Print mobile app. Lexmark Confidential

11 Lexmark Mobile Printing App
What it is Lexmark App for Apple and Android mobile devices Can be used as a stand alone app to print directly to printers across enterprise network Uses familiar send-to or open-in function in mobile apps Anywhere Business Network Small Best Fit Printing PDF and image files directly to any supported printer on business networks Benefits Provides multiple printer discovery methods Allows user to specify print options No servers to install – minimal IT burden Available free via Apple App Store and Android Market The mobile print app is a native app for many mobile devices that can actually be used to print directly to a print device on the network. By itself the app can print PDFs and image files directly to any discoverable device that supports those file types. Things to Know Prints to all Lexmark printers that support PDF and direct image printing Print web pages using new web print feature

12 When used with Lexmark Print Management
What it becomes Enterprise-class mobile printing solution Send print jobs from anywhere with internet access* Release print jobs on any print release enabled printer Release jobs at any device, including 3rd party devices using new mobile release feature Anywhere Business Network Small Additional Benefits Supports MS Office documents, text, PDF, and images No need for users to choose printer before printing Single unified print management system for both mobile and PC printing Provides high level of MS Office document print fidelity When combined with Lexmark Print Management, the mobile print app becomes a truly enterprise class mobile printing solution. Using the mobile print app with Lexmark Print Management gives you a single unified printing system. Jobs submitted from mobile devices are tracked and released no differently than jobs release from your desktops. Lexmark Print Management also delivers high fidelity printing of office documents from your mobile devices. *Hosted implementation

13 Mobile Printing App User Experience - Print
The way it works is similar to printing from your desktop with the exception that you need to first send the document to or open the document in Lexmark Mobile Print. From there you choose the destination for the job and specify the print options. 1 2 3 View document and choose Send-To or Open-In Choose Lexmark Mobile Print App to invoke the printing process Choose or add a print destination: Add a printer Add a Lexmark Print Management queue Choose print options, then push Print Print job is sent directly to the chosen printer or held in your queue until you release it

14 User Experience - Mobile Release
1 User submits print jobs (from anywhere) 2 User Chooses Release in Mobile Print App - Choose job in queue The Lexmark Mobile Print app also provides the capability to release a print job at any print device. This can be a very convenient feature when a print release enabled devices is not immediately available. In this case you simply add or select the device you wish to release the job to and then the mobile device essentially serves as the print release station for the job and sends it to the specified printer. This will work with both Lexmark and non Lexmark devices. Select or Add Device: - Multiple discovery methods - Includes 3rd party devices 3 4 Jobs are released Lexmark Confidential

15 Document Accounting Understand how much you print
Gives administrators the big picture Understand how much you print Where is the heaviest usage? Where are devices over or under utilized? One of the biggest reasons enterprise customers deploy a print management solution is for the savings it can deliver. Document accounting collects data about all jobs printed, copied, scanned or faxed on your devices and compiles the data in a way that can be easily and meaningfully consumed. IT administrators can track use by individual users, devices or groups, then run reports to get an accurate accounting of activity across their enterprise. Reports can be run for a specified period of time and highlight specific areas such as color printing, the percent of pages being duplexed and even page size – all key contributors to the cost of printing. Lexmark Confidential

16 Document Accounting – Quotas
Add Controls Once you have insight into the output activity in your environment, another feature of document accounting is the ability to implement controls. An admin can implement functional access policies and can also set usage quotas. Quotas can be set for color impressions and/or total impressions. Lexmark Print Management (Hosted) view Lexmark Confidential

17 Deployment Options Lexmark Confidential
Premise-based solutions are purchased, licensed, installed and managed in-house by a company’s IT department. This, of course includes hardware, software with periodic updates, and administrative costs. In a premise-based environment, redundancy also is provided by IT, which must purchase additional servers, install the them in separate data centers, and maintain the them for the duration of the solutions lifecycle. Another term you should associate with our hosted deployment method is Software as a Service or (SaaS). Simply put, SaaS can be defined as software deployed as a hosted service and accessed over the Internet. SaaS as a concept is often associated with the application service providers (ASPs) of the 1990s, which provided "shrink-wrap" applications to business users over the Internet. On the technical side, the SaaS provider hosts the application and data centrally—deploying patches and upgrades to the application transparently, and delivering access to end users over the Internet through a browser or smart-client application. A variety of security mechanisms can be used to keep sensitive data safe in transmission and storage. The user accesses the hosted solution(s) on a subscription basis (monthly, quarterly or annually), while the host manages and operates the system and associated infrastructure in a secure data center. This option enables companies to maintain focus on their business and customers, not software support and infrastructure. The ability to operationalize all software- and IT-related expenses — making them measurable and predictable — dramatically accelerates their return on investment (ROI). Let’s take a few minutes to detail the differences between our traditional Premise solutions and SaaS solutions. Lexmark Confidential

18 Deployment Options – Financing and Infrastructure
First let’s discuss the cost allocation differences. In the Premise model, the software budget is spent primarily on licensed copies of "shrink-wrapped“ business software, customized line-of-business software, and server operating systems and licensing. The hardware budget goes toward end-user computers, output devices, servers to host data and applications, and components to network them together. The professional services budget pays for a support staff to deploy and support software and hardware, as well as consultants and development resources to help design and build custom systems. In the SaaS model, servers reside at the vendor's location, and it supports the hardware and software with a dedicated support staff. This relieves the customer from the responsibility for supporting the hosted software, purchasing and licensing server software, and for purchasing and maintaining server hardware. Moreover, applications that are delivered over the Web or through smart clients place significantly less demand on a desktop computer than traditional locally-installed applications, which enables the customer to extend the desktop technology lifecycle significantly. The end result is that a much larger percentage of the IT budget is available to spend on software, typically in the form of subscription fees to SaaS providers. Lexmark Confidential

19 Lexmark Print Management
The solution that gives enterprises what they need in their printing environment: Reduced Waste – Lower Cost Secure access Enterprise-class printing from mobile devices Convenient access to your print jobs at any enabled device Transparency and accountability With the cloud; Reduced IT expenditure Review bullets on slides. With Lexmark Print Management, you can create a better network printing and imaging experience for your users, while gaining new visibility into your organization’s output infrastructure. Lexmark Confidential


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