Copyright © 2013 XAP Corporation, All Rights Reserved. Using CSUMentor 2013 High School Counselor Conference (Intro) George Yang Sharon Engelenburg September 2013

Copyright © 2013 XAP Corporation, All Rights Reserved. Agenda  About CSUMentor  Undergraduate Application ***** Presentation will be posted on calstate.edu *****

Copyright © 2013 XAP Corporation, All Rights Reserved. CSUMentor - Homepage

Copyright © 2013 XAP Corporation, All Rights Reserved. Counselor and Educator Information

Copyright © 2013 XAP Corporation, All Rights Reserved. What is CSUMentor?

Copyright © 2013 XAP Corporation, All Rights Reserved.

Explore Campuses

Copyright © 2013 XAP Corporation, All Rights Reserved. Matching Assistant

Copyright © 2013 XAP Corporation, All Rights Reserved. Matching Assistant Search Results Partial List as Example

Copyright © 2013 XAP Corporation, All Rights Reserved. Comparative View

Copyright © 2013 XAP Corporation, All Rights Reserved. Campus Facts

Copyright © 2013 XAP Corporation, All Rights Reserved. Campus Facts (cont'd) Also may include: 1)Contact Info 2)Campus-specific Links 3)Quick Codes a)SAT b)ACT c)FAFSA

Copyright © 2013 XAP Corporation, All Rights Reserved. Distance Search / Results

Copyright © 2013 XAP Corporation, All Rights Reserved. FAQs

Plan for College – Middle School Students

Copyright © 2013 XAP Corporation, All Rights Reserved.

Plan for College – High School Students

Copyright © 2013 XAP Corporation, All Rights Reserved.

High School Planner (cont.) Plan for College - High School Planner

Copyright © 2013 XAP Corporation, All Rights Reserved. High School Planner (cont.)

Copyright © 2013 XAP Corporation, All Rights Reserved. High School Planner (cont.)

Copyright © 2013 XAP Corporation, All Rights Reserved. Financial Aid

Copyright © 2013 XAP Corporation, All Rights Reserved.

FAFSA Transfer

Copyright © 2013 XAP Corporation, All Rights Reserved. Apply Online

Copyright © 2013 XAP Corporation, All Rights Reserved. Application Filing Status Report

Copyright © 2013 XAP Corporation, All Rights Reserved. Application Filing Status Report

Copyright © 2013 XAP Corporation, All Rights Reserved. ACT Manager  Student must release the ACT score to at least one CSU campus in the traditional way  Score will be sent to the CSU campus(es) selected in the traditional way  Also makes the student eligible now to release the score to any other CSU campus via CSUMentor  Two ways to release the score to additional CSU campuses

Copyright © 2013 XAP Corporation, All Rights Reserved. ACT Manager (cont.) Optional: 1)Middle Initial 2)SSN 3)ACT ID

Copyright © 2013 XAP Corporation, All Rights Reserved. ACT Manager (cont.)

Copyright © 2013 XAP Corporation, All Rights Reserved. ACT Manager (cont.)

Copyright © 2013 XAP Corporation, All Rights Reserved. SAT Scores  Code 3594  One code for all CSU Campuses  One fee to send SAT score to all 23 CSU campuses

Copyright © 2013 XAP Corporation, All Rights Reserved. Apply Online – Undergraduate Application On this page: instructions for IE, Firefox, Chrome, Safari to allow pop-ups

Copyright © 2013 XAP Corporation, All Rights Reserved. VERY IMPORTANT MESSAGE  Encourage students to APPLY EARLY – do not wait until the last week or the last day  There are 16 campuses that are impacted at the freshman level and will stop taking admission applications on November 30  Advise students to apply to a “Back Up’ campus by November 30, in addition to any impacted campus(es)  Encourage students to apply to their local area service CSU campus where they will have higher priority

Copyright © 2013 XAP Corporation, All Rights Reserved. Application Manager

Copyright © 2013 XAP Corporation, All Rights Reserved. Apply Online – New Application To begin the application click on the “Begin Application” button at the bottom of the introduction screen. You must scroll down the screen to view the button. Campus-specific page may include additional campus requirements

Copyright © 2013 XAP Corporation, All Rights Reserved. Online Tutorial Each screen will have a “Help Video” that is specific to the screen you are working on.

Copyright © 2013 XAP Corporation, All Rights Reserved. Screen 1 – Enrollment Information _______________________________________ Application Information –Term Apply for –Main campus/Off-campus (Depending upon the campus, this question may or may not appear on the application.) –Intended Major –Degree Objective –Credential Objective –Campus Housing (Depending upon the campus, this question may or may not appear on the application.) Entry Status –Graduating HS Senior with or without college credit Previous Application –Last Applied –Last Attended

Copyright © 2013 XAP Corporation, All Rights Reserved. Entry Status Options for Applicants _______________________________________

Copyright © 2013 XAP Corporation, All Rights Reserved. Screen 3 – Personal Information _____________________________________________ Applicant Information –Social Security Number Confirm SSN If student doesn't have SSN, leave blank. –California Statewide Student ID added (optional) –Date of Birth –Gender –Ward of the court question added –Residence –Place of Birth Military Information Optional Information –Misc. Information (NCAA Sports) –Parents’ Education –Family Income –Family Size

Copyright © 2013 XAP Corporation, All Rights Reserved. Screen 4 – CA State Residency Information ______________________________________ Residency Status –Your responses to the following questions are required to make a preliminary assessment of your residency status for admission and tuition purposes. The campus may request additional information prior to making a final residence determination.

Copyright © 2013 XAP Corporation, All Rights Reserved. Screen 6 – High School Information ______________________________________ Current or Last High School Attended –High School Information –Graduation, GED Date or checkbox, if neither Other High Schools attended Test Information –Entries for SAT, ACT, TOEFL, IELTS and PTE –EAP scores Release to CSU campus

Copyright © 2013 XAP Corporation, All Rights Reserved. Screen 6 – High School Information (cont.) ________________________________________ If you can not locate your school on the list, call GO-TO-XAP.

Copyright © 2013 XAP Corporation, All Rights Reserved. Screen 6 – High School Information (cont.) _______________________________ Enter test taken or will be taken Non-native speakers of English

Copyright © 2013 XAP Corporation, All Rights Reserved. Screen 8 – High School Preparation 1 _______________________________ Social Science –2-Years English –4-Years Mathematics –3-Years

Copyright © 2013 XAP Corporation, All Rights Reserved. Screen 8 – High School Preparation 1(cont.) ______________________________________ Click “Edit” to modify course Click “Delete” to delete a course Click “Add…Course” to enter a course

Copyright © 2013 XAP Corporation, All Rights Reserved. Screen 8 – High School Preparation 1(cont.) Adding Courses (using Mathematics section as example) __________________________________________ 1)Click on “Add Course” 2)Left screen appears a)All years will appear b)All potential courses will appear for those years 3)Select courses taken for each academic year. 4) Class does not appear, enter course in “Other Course” section at the end.

Copyright © 2013 XAP Corporation, All Rights Reserved. Screen 8 – High School Preparation 1(cont.) Adding Courses - Results ______________________________________ Click “Save….” to save your course data.

Copyright © 2013 XAP Corporation, All Rights Reserved. Screen 9 – High School Preparation 2 ______________________________________ Laboratory Science –1-Year Biological Science with laboratory (D1) –1-Year Physical Science with laboratory (D2) Language Other Than English –2-Years in same the language Visual/Performing Arts –1-Year College Preparatory Elective

Copyright © 2013 XAP Corporation, All Rights Reserved. Screen 9 – High School Preparation 2 ______________________________________ Links to CSUMentor GPA Calculator

Copyright © 2013 XAP Corporation, All Rights Reserved. Plan for College (Planning Tools) GPA Calculator

Copyright © 2013 XAP Corporation, All Rights Reserved. Screen 11 – Educational Opportunity Program (EOP) __________________________________________ New EOP&S Fee Waiver Transfer Students that are enrolled in EOP&S

Copyright © 2013 XAP Corporation, All Rights Reserved. Screen 12 – Application Fee Waiver Application Fee Waiver –Only complete once –Financial Information –Calculation of Fee Waiver –Now available for students who meet requirements of AB540 Next Screen: –Fee Waiver Granted –Fee Waiver Denied

Copyright © 2013 XAP Corporation, All Rights Reserved. Screen 12 – Application Fee Waiver (Granted ) _________________________________________ Note: Tentative until final decision made by university, even though ‘Request Status’ is ‘Granted’.

Copyright © 2013 XAP Corporation, All Rights Reserved. Screen 13 – Review Your Application _____________________________________

Copyright © 2013 XAP Corporation, All Rights Reserved. Screen 13 – Submit Your Application (bottom) _________________________________________ Click to submit your application!

Copyright © 2013 XAP Corporation, All Rights Reserved. Payment Options _____________________________________ Credit Cards –Visa –MasterCard Check / E-Checks or Money Order Fee Waiver –Option only if granted –Apply only once for all CSU Campuses –Applies all academic year

Copyright © 2013 XAP Corporation, All Rights Reserved. Application Submitted (sample) ______________________________________

Copyright © 2013 XAP Corporation, All Rights Reserved. Applying to EOP _______________________________________ High School Graduate or Equivalent Meet CSU Eligibility for Regular Admission EOP considers admission for students who may not meet regular admission criteria on a campus by campus basis

Copyright © 2013 XAP Corporation, All Rights Reserved. Applying to EOP (cont.) _______________________________________ Students must complete and submit an application for Undergraduate Admission to the campus before applying to the EOP program. Application to the Educational Opportunity Program includes: –1) Completed Undergraduate Admission application to the campus –2) Completed EOP application with: Applicant Information form Two Recommendation forms

Copyright © 2013 XAP Corporation, All Rights Reserved. EOP – Separate Application _______________________________________ Online EOP applications can be started only AFTER submitting an online application to a CSU Campus first. To apply for EOP online, go to “Apply Online” tab, then click link to apply for EOP online.

Copyright © 2013 XAP Corporation, All Rights Reserved. EOP – Separate Application (cont.) ______________________________________ Click on “Start a New…”

Copyright © 2013 XAP Corporation, All Rights Reserved. EOP Application – Completed by Student ______________________________________ Opening page for the EOP Application SAVE: Will save the information that has been inputted on the screen Many fields are pre- populated from the University application

Copyright © 2013 XAP Corporation, All Rights Reserved. Student Support ______________________________________ Phone Calls Website G0-TO-XAP ( ) Bilingual Support in Spanish Monday through Friday 6:30am – 6:30pm

Copyright © 2013 XAP Corporation, All Rights Reserved. Student Support – Extended Hours ______________________________________ October 1 – 31 –Monday – Friday 5:00 a.m. – 6:30 p.m. –Saturday and Sunday 11:00 a.m. – 6:00 p.m. November 1 – 22 –Monday – Friday 5:00 a.m. – 9:00 p.m. –Saturday - Sunday 11:00 a.m. – 6:00 p.m. November 23 –Saturday 11:00 a.m. – 6:00 p.m. November 24 –Sunday 8:00 a.m. – 11:00 p.m. November –Monday – Wednesday 5:00 a.m. – 11:00 p.m. November 28 (Thanksgiving) –Thursday 8:00 a.m. – 7:00 p.m. November 29 –Friday 5:00 a.m. – 11:00 p.m. November 30 –Saturday 5:00 a.m. – 2:00 a.m. (Dec. 01)

Copyright © 2013 XAP Corporation, All Rights Reserved. Questions? Please fill out your surveys before you leave and either place them at the back table, or give to one of us…… THANK YOU so much for participating!

Copyright © 2013 XAP Corporation, All Rights Reserved Undergraduate Application Updates 2013 High School Counselor Conference George Yang Sharon Engelenburg September 2013

Copyright © 2013 XAP Corporation, All Rights Reserved. Agenda  Undergraduate Application Updates  Student Support

Copyright © 2013 XAP Corporation, All Rights Reserved. Account Creation Page Screen 2 – Contact Information ______________________________________________________ Change “Alternate Phone” to “Cell Phone” to improve accuracy of the data submitted (Screen 2 sample):

Copyright © 2013 XAP Corporation, All Rights Reserved. Account Creation Page Screen 2 – Name and Address ______________________________________________________ Increase characters as follows:  First, Middle and Last Name – 30  Address - 50

Copyright © 2013 XAP Corporation, All Rights Reserved. Screen 3 – Foster Youth, Orphan, Ward of the Court ______________________________________________________  Foster youth, orphan, ward of court question– clarified instructions.  Check-box option (versus “yes” and “no” option)

Copyright © 2013 XAP Corporation, All Rights Reserved. Screen 8 – High School Preparation 1 Screen 9 – High School Preparation 2 ______________________________________________________ 7 th & 8 th grade course entry – add reminder message to ensure applicant entered their courses:

Copyright © 2013 XAP Corporation, All Rights Reserved. Screen 8 – High School Preparation 1 Screen 9 – High School Preparation 2 ______________________________________________________ Edit summer course instructions:

Copyright © 2013 XAP Corporation, All Rights Reserved. Improved Template (Application for Admissions Pages Only) ______________________________________

Copyright © 2013 XAP Corporation, All Rights Reserved. Current:New: Improved Template (Application for Admissions Pages Only) ______________________________________

Copyright © 2013 XAP Corporation, All Rights Reserved. Current:New: Improved Template (Application for Admissions Pages Only) ______________________________________

Copyright © 2013 XAP Corporation, All Rights Reserved. Current High School Prep 1: New High School Prep 1: Improved Template (Application for Admissions Pages Only) ______________________________________

Copyright © 2013 XAP Corporation, All Rights Reserved. Express Mode ______________________________________ New Process:  Faster & Increased application submissions to CSU campuses.  Improved user-experience overall.  Time-reduction in submitting subsequent applications to multiple campuses:  Screens 2 through 12 will be auto-populated  Applicable to same application cycle  90 Day Timeframe (from last submitted application)  What is NOT part of the Express Mode:  Supplementals  EOP Application

Copyright © 2013 XAP Corporation, All Rights Reserved. Express Mode Quick Reference Guide ______________________________________

Copyright © 2013 XAP Corporation, All Rights Reserved. Express Mode ______________________________________ INITIAL Application Must save each screen from left navigation sidebar.

Copyright © 2013 XAP Corporation, All Rights Reserved. Express Mode __________________________________________ SUBSEQUENT Applications Select term, then next campus choice. System determines if subsequent application qualifies for Express Mode mode. Pre-populates data from last submitted application.  Do not close browser while processing.  Do not click on back-arrow on web page. First page / left Navigation Bar:  Express Mode - Screens 2-12 auto-populated / grayed out  NOT in Express Mode - Screens 2-12 are not grayed out o Must restart the application process above.

Copyright © 2013 XAP Corporation, All Rights Reserved. Express Mode _______________________________________ Confirming - eligible for Express Mode 1.Do not close browser. 2.Do not click back-arrow (web page)

Copyright © 2013 XAP Corporation, All Rights Reserved. Express Mode ______________________________________ Subsequent Application – Screen 1 1.First Page: * Screens 2-12 pre-populated * Screen 1 – fill out 1.Message Box: * Last application submitted. * Fee Waiver Information (if applicable). 3. Entry Status Field: * Can’t be modified!

Copyright © 2013 XAP Corporation, All Rights Reserved. Express Mode ______________________________________ Subsequent Application – Screen 1: Fee Waiver Limit Reached Note: Campus- Specific screens remain the same

Copyright © 2013 XAP Corporation, All Rights Reserved. Express Mode ______________________________________ Subsequent Application – Review Prior to Submittal  Message box appears with instruction text / option to edit entire application.  When applicable, Fee Waiver warning or limit message included.

Copyright © 2013 XAP Corporation, All Rights Reserved. Express Mode ______________________________________ Subsequent Application – Unlocked Version  Reverts to Standard Mode.  Refreshes to display Screen 1  Can’t revert back to the Express Mode.  Must review/save each screen. Screenshot next page

Copyright © 2013 XAP Corporation, All Rights Reserved.

Applications - Authorization Numbers ______________________________________ Student-Facing:  Student will receive an Authorization Number from the campus.  Authorization Number will appear on the bottom of the screen: Undergraduate / Graduate – Screen 1 International – Screen 4  Express Mode – he/she will not have to unlock in order to enter the authorization number.  Save screen  number is locked (cannot be removed / re-used).  Used for (eg): veterans; active duty service members; special cases.

Copyright © 2013 XAP Corporation, All Rights Reserved. Student Support ______________________________________ Phone Calls Website G0-TO-XAP ( ) Bilingual Support in Spanish Monday through Friday 6:30am – 6:30pm

Copyright © 2013 XAP Corporation, All Rights Reserved. Student Support – Extended Hours ______________________________________ October 1 – 31 –Monday – Friday 5:00 a.m. – 6:30 p.m. –Saturday and Sunday 11:00 a.m. – 6:00 p.m. November 1 – 22 –Monday – Friday 5:00 a.m. – 9:00 p.m. –Saturday - Sunday 11:00 a.m. – 6:00 p.m. November 23 –Saturday 11:00 a.m. – 6:00 p.m. November 24 –Sunday 8:00 a.m. – 11:00 p.m. November –Monday – Wednesday 5:00 a.m. – 11:00 p.m. November 28 (Thanksgiving) –Thursday 8:00 a.m. – 7:00 p.m. November 29 –Friday 5:00 a.m. – 11:00 p.m. November 30 –Saturday 5:00 a.m. – 2:00 a.m. (Dec. 01)

Copyright © 2013 XAP Corporation, All Rights Reserved. Questions? Please leave your surveys at the back table …thank you!!