2 Contact * Quentina Pruitt Staff Development Specialist ext. 246 * Jane Roberts School Psychometrist

LEE v. MACON  Mandatory BBSST Teams Lee v. Macon Consent Decree, Prereferral Process, pgs. 4-7 Lee v. Macon Consent Decree, Prereferral Process, pgs. 4-7 Ala. Admin. Code § ER(2) Ala. Admin. Code § ER(2)  Student Prereferral Form & Tracking Log State-mandated forms as of December 1, 2000 State-mandated forms as of December 1, 2000 Distributed in hard copy Distributed in hard copy Can be downloaded from the website Can be downloaded from the website Ends March 15 yearly & due electronically to SDE April 1 Ends March 15 yearly & due electronically to SDE April 1  BBSST training required for all certified personnel with yearly updates certified personnel with yearly updates  Lee v. Macon guidelines have now been written into the law (The Alabama Education Code) the law (The Alabama Education Code)

BBSST Definition A designated school- based committee designed to meet the needs of general education at-risk students. State At-Risk definition in BBSST manual

5 Promotion Promotion Making the honor roll Passing the graduation exam Higher SAT scores BBSST is not a guarantee of NO PROGRAM IS!!

is NOT used for Or any other class of “CHOICE” or

IS used for ANY class that counts toward graduation credit

Active 504 or IEP students NEVER go to BBSST !

BBSST Teams are not 504, IEP, or ESL Teams

What about students that exit special education? education?

TEAM MEMBERS ? Who are our TEAM MEMBERS ? Regular members: Administrator (principal or assistant principal) Teacher requesting support Regular Educators Guidance Counselor Auxiliary (by invitation) members: Title I Teacher Parents Title I Teacher Parents Special Educators Paraprofessionals Special Educators Paraprofessionals Central Office Staff Nurse Central Office Staff Nurse Reading Coach Grade Level Chairperson Reading Coach Grade Level Chairperson Other Agency Representatives Other Agency Representatives

TEAM RESPONSIBILITIES TEAM RESPONSIBILITIES  Set regularly scheduled meeting times at beginning of year  Set cut off time (1-2 days) before meeting for completed teacher form to be in  Schedule the referral meeting as quickly as possible  Encourage & support referring teacher  Clarify or prioritize reason for referral  Provide solutions & strategies  Write plans  Re-meet to evaluate success after every plan  Make decisions about need for future plans

The Principal is the Key! The Principal is the Key! As goes the principal, so goes the school.

PRINCIPAL RESPONSIBILITIES  Attends all meetings (active team member)  Determines the team make-up (not randomly selected, chosen for diverse experience & expertise)  Appoints a facilitator or co-facilitators  Approves a meeting time & arranges schedule - (preferably during the school day for staff coordination) & then turns it over to the facilitator  Supports (insures) interventions and/or strategies being implemented by contact with the teacher  Establishes confidentiality policy  Arranges time (schedule) for facilitator’s preparation  Encourages teachers to make referrals

IDEAS for Principal’s Documentation  Use pg. 2 of referral form  “Log” sheet like fire drill sheet  Create a form of your own or a system-wide form system-wide form  3 x 5 card file  Lesson plans indicator (make a copy)  Set up a time during plan for teacher to check in with you with their written to check in with you with their written documentation of implementation documentation of implementation (from pg. 2) (from pg. 2)  Think out of the box.

 Schedules meetings  Receives student’s names in advance  Prepares agenda for meetings  Stores data for documentation  Facilitates/leads in team discussion  We recommend co-facilitators FACILITATOR RESPONSIBILITIES (A general education classroom teacher, cannot be a special education teacher.)

 Records the meeting notes & minutes.  Records information on pg 2 of each student’s intervention plan during the meeting. student’s intervention plan during the meeting.  Lists extra suggested strategies for students’ files.  Writes down plans for unresolved issues.  Shares the responsibility of completing the tracking log with the Facilitator. RECORDER or Co-FACILITATOR RESPONSIBILITIES

REFERRING TEACHER RESPONSIBILITIES  Makes request for support & provides information on pg. 1 of referral form for a complete picture:  Cumulative records summary page (copy)  Work samples  Assessment records  Behavior info: office referrals, behavior checklist, discipline letters sent home, past behavior contracts, etc.  Attempted interventions & results  Interaction with parents

Don’t “wait” too“late” to utilize the BBSST process. Half-way through the class (final credit) is a good checkpoint. The end of the year (or credit) is TOO LATE to help the student!!

MODIFICATIONS are changes made to course content and/or grade level. PROVIDED THROUGH SPECIAL EDUCATION ACCOMMODATIONS are adjustments made to enhance a student’s participation (increase success) in an activity without a change in course content. These would be changes in presentation and/or the evaluation. MAY BE PROVIDED THROUGH BBSST * Alabama Course of Study cannot be cut.

21  Give interventions 6-9 weeks (30-45 class days)…  Strategies can be changed during the plan if they aren’t effective. plan if they aren’t effective.  All plans end by 45 days!  The teacher meets with the team at the end of all plans! (after 30 to 45 days-results on pg.3) all plans! (after 30 to 45 days-results on pg.3)  A new plan can be written if needed.  Strategies can be continued by the teacher & tapered off without writing teacher & tapered off without writing an additional “formal” plan. an additional “formal” plan.

If the team decides that the student needs additional monitoring at the end of the days: Complete pg. 3 to close out this plan.Complete pg. 3 to close out this plan. Enter the name on the log again.Enter the name on the log again. Teacher adjusts pg. 1 with current averages and any new information.Teacher adjusts pg. 1 with current averages and any new information. Team completes a new pg. 2 (new strategies).Team completes a new pg. 2 (new strategies). Teacher implements plan for another days.Teacher implements plan for another days. Team reconvenes at the end to discuss results and future recommendations.Team reconvenes at the end to discuss results and future recommendations.

BBSST runs simultaneously with Special EducationBBSST runs simultaneously with Special Education Teachers follow same process for parent referral as if they made the referralTeachers follow same process for parent referral as if they made the referral Teacher still completes pg. 1, meetsTeacher still completes pg. 1, meets with team, implements strategies with team, implements strategies To bypass BBSST, must have acceptable documentation of severity (academic or behavioral)To bypass BBSST, must have acceptable documentation of severity (academic or behavioral)

Review of BBSST Action Teacher directed Teacher directed Average of 2 weeks - (10 classroom days) before referral Average of 2 weeks - (10 classroom days) before referral Team directed Team directed Team meets every month Team meets every month Plan directed Plan directed 6 weeks minimum-(30 classroom days) 6 weeks minimum-(30 classroom days) 9 week maximum until review Recommendations Recommendations Follow-up meeting after every plan Follow-up meeting after every plan

Questions about the BBSST forms?

How do I download the forms?

Page 1: Completed by the teacher of the class that the student is having academic or behavioral difficulties in. This page is given to the Team Facilitator in advance of the monthly meeting.

Page 2: Completed by the BBSST team the 1 st time they meet on this student. A copy of this page is given to the teacher to implement the next day.

Page 3: Completed by the BBSST team when they meet on this student at the end of the day plan to evaluate it’s effectiveness. Everyone on the team signs this page.

What about the TRACKING LOG andMENU?

Logs end every year on March 15. Tracking Log year runs from March 16 of each year to March 15 of the next year. March 15 is the only day that “Outcome 4 - Pending” is used from the menu. Download Directions:     choose Sections from menu on left side of page   choose Prevention & Support Svcs. Section   click on Building Based Student Support Team   choose Lee v. Macon Tracking Log in excel   click download   save to your computer

35 Logs end every year on March 15. Tracking Log year runs from March 16 of each year to March 15 of the next year. March 15 is the only day that “Outcome 4 - Pending” is used from the menu.

YEARLYSTATISTICSREPORTING

37 Building Based Student Support Team Referral Effectiveness Statistical Data for Principal’s Name _______________________________ School _______________________________________ Date _________________________________________ Please complete the following for first semester of the school year. Total number of students enrolled in first semester: ___________________ Total number of office discipline referrals: ___________________ A. Group A Offenses ___________________ B. Group B Offenses ___________________ Total number of dropouts: ___________________ Total number referred for special ed. testing: __________________ Total number qualified for special ed. services: __________________ Total number of students referred to BBSST: __________________ A. Number referred for academics to BBSST: __________________ B. Number referred for behavior to BBSST: ___________________ Mail only this form to: Attention: Quentina M. Pruitt, Russell Building or Fax: To be submitted each semester Due Dates: January 11, 2008 June 4, 2008 YEARLY STATISTICS REPORTING

Suggestions for Parent Information Dissemination Student Handbook or System HandbookStudent Handbook or System Handbook Handout at Open HouseHandout at Open House Letter or Memo homeLetter or Memo home Newspaper adNewspaper ad Website postingWebsite posting PTO / PTA AgendaPTO / PTA Agenda Pamphlets in front officePamphlets in front office Parent Training at SchoolParent Training at School School Newspaper or NewsletterSchool Newspaper or Newsletter

 Student Incident Report  Referral Form  Tracking Log Menu  Tracking Log Help Document  IDEA  504 Rehabilitation Act  Resources for strategies The BBSST Manual has additional information on:

40 BBSST Training for New Team Members * Middle/High School Teachers Wednesday, August 29, :00-3:00 at Russell * Elementary School Teachers Wednesday, September 19, :00- 3:00 at Russell

41 BBSST Training for Returning Team Members Middle/High Wednesday, October 3, :00-2:30 at Russell Elementary Wednesday, October 17, :00-2:30 at Russell Wednesday, October 24, :00-2:30 at Russell

42 Lee v. Macon Training Dates Awareness - New Teacher Orientation, July 30, 2007, at Baker High -Wednesday, November 7, :30-5:30 at Russell -Wednesday, November 28, :00-6:00 at Russell -Wednesday, December 5, :30-5:30 at Russell -New Teacher Orientation in January (Date/Time TBA) Makes Sense Strategies Due February 29, 2008 Positive Behavioral Support Due February 29, 2008