1. 2013 Grade 3 Reading Student Portfolio
Screencast Training on How
to Administer the Portfolio Assessment
January 2013

2. Purpose/Focus of Session
Administration of the portfolio
Submitting recommendations for promotion based on portfolio performance
Student Assessment and Educational Testing

3. A Portfolio As an Assessment Tool
Data collected over multiple points during a period of time
Systematic and organized collection of “evidence” that is analyzed and evaluated based on a set of pre-determined standards
Program Guide pg. 1
Student Assessment and Educational Testing

4. Florida Statute 1008.25 Public School Student Progression
Provides for no social promotion
Students must score at a Level 2 or higher on the Grade 3 reading portion of FCAT 2.0
Grade 3 students who score at Level 1 may be exempt for “good cause”
A student may demonstrate reading skills equal to or above FCAT Level 2 performance through the Grade 3 Reading Student Portfolio
Program Guide pg. 1
Student Assessment and Educational Testing

5. Schedule of Activities
Date
Activity
Week of
January 7
Receive shipments of portfolio from Comet Delivery Services.
Principals will be sent secure grade 3 Portfolio answer keys via school mail.
January 11
Complete the online Screencast Verification Form by this date.
January 14-18
Test Chairpersons train school-site staff on administration of the portfolio.
January 22 -
May 3
Teachers administer portfolios to all grade 3 students.
Late May
Receive 2013 Grade 3 FCAT 2.0 scores.
Complete documentation for students being recommended for promotion.
Deliver completed forms to Regional Center or appropriate office for approval within 2 days of receiving FCAT 2.0 Reading results.
June 3
Pick up packets and notify teachers and parents/guardians of the decision to promote or retain students.
June 7
Update Integrated Student Information System (ISIS) to reflect approved promotions.
Student Assessment and Educational Testing
Program Guide pg. 3

6. Participation in Portfolio
All grade 3 students must complete a portfolio
Accommodations may be provided for students with disabilities, Section 504 students, and English language learners.
Only students who may be exempted are students with disabilities whose IEPs indicates they are not participating in the FCAT and are taking an alternative assessment
Student Assessment and Educational Testing
Program Guide pgs

7. Reading passages cannot be read to any students as an accommodation!
Remember:
Reading passages cannot be read to any students as an accommodation!
Program Guide pg. 6
Student Assessment and Educational Testing

8. Materials Program Guide, including examples of forms
May be downloaded at
One copy should be made available for every grade 3 teacher
2013 Portfolio: Reading passages and questions
One stapled set will be provided for every grade 3 student
Program Guide pg. 7
Student Assessment and Educational Testing

9. Materials (Cont.) Answer Keys
One copy should be made for every grade 3 teacher.
Must be distributed during the school administration training session
Ensure that answer keys remain secure.
Program Guide pg. 9
Student Assessment and Educational Testing

10. Development of the 2013 Portfolio
Developed specifically for Miami-Dade County Public Schools
Uses only copyrighted passages
Meets industry standards for item development
Program Guide pg. 2
and Appendix B
Student Assessment and Educational Testing

11. 2013 Portfolio - - Required Portion - -
Eight district–provided passages & questions
Meets criteria established in the FLDOE
FCAT 2.0 Reading Item Specifications for the Next Generation Sunshine State Standards NGSSS
Item format: multiple choice
Student Assessment and Educational Testing
Student Assessment and Educational Testing
Program Guide pgs. 2, 15-16

12. 2013 Portfolio - - Optional Portion - -
Extra District and Teacher supplemental passages & questions
Specifications must meet criteria established in the FLDOE Reading Item Specifications
Passages must be at grade 3 reading level; 60% literary, 40% informational, and words (average of 500).
Questions must assess the NGSSS reading benchmarks tested on the FCAT Passages from the 2012 portfolio administration may be used as long as it is a “cold read”. Therefore, retained grade 3 students should not use passages from the 2012 administration as supplemental passages.
Complete District/Teacher Selected Supplemental Passage Form (Appendix F)
Program Guide pgs. 7-8, Appendix B & F
Student Assessment and Educational Testing

13. Administration of the 2013 Portfolio Assessment
Administer during the second semester, January 22 to May 3, 2013, as required by the Florida Department of Education
Recommend one to two passage with corresponding questions be administered each week
Administer during Language Arts block
Program Guide pgs. 3, 6-7
Student Assessment and Educational Testing

14. Administration of 2013 Portfolio Assessment (Cont.)
Passages and questions must be “cold reads”
MUST be administered as a classroom assessment activity, not as homework
Begin to administer portfolio as soon as order of passages has been determined
Debriefing of each passage and accompanying questions may take place only AFTER a passage is administered
Program Guide pgs. 6-7
Student Assessment and Educational Testing

15. Ways Students Can Respond to Questions
Teacher should decide how a student should respond: in writing or verbally
Responding verbally is an accommodation available to ANY student, although most respond in writing
All responses must be INDEPENDENT, regardless of the method of response
If a verbal response is given, the teacher must transcribe the student’s response, and initial next to each transcribed response
Program Guide pg. 8
Student Assessment and Educational Testing

16. Scoring the Portfolio Multiple-choice questions
Scored by the teacher using the answer keys provided
Each correct response represents one demonstration of mastery for the applicable benchmark.
A second reader must independently read and score the portfolios of any student recommended for promotion.
Program Guide pgs. 9 – 10, Appendix G
Student Assessment and Educational Testing

17. Recording Evidence of Student Mastery
Keep track of benchmarks mastered
Refer to Score Summary Sheet for items measuring each benchmark
Mark student answer sheets with the number of demonstrations of mastery for each benchmark
Use Score Summary Sheet or similar chart to track benchmarks mastered for all students
Score Summary Sheet
Must be completed for all students recommended for promotion
Program Guide pg. 9, Appendix F
Student Assessment and Educational Testing

18. Score Summary Sheet Appendix F
Student Assessment and Educational Testing

19. Score Summary Sheet Cont…
Student Assessment and Educational Testing

20. Use of Portfolio Materials
Use ONLY with grade 3 students.
Use as an assessment tool to guide student instruction.
Because this is a secure assessment, portfolio passages and questions CANNOT be sent home.
Program Guide pg. 12
Student Assessment and Educational Testing

21. Documentation of Recommendation for Promotion
Form
Completed By
Outcome
Student
Portfolio
3 demonstrations for each of the
14 benchmarks = eligible for promotion
Score Summary Sheet
(Form #6721)
Teacher & Second Reader
Form retained in cumulative folder
Teacher-Selected Passage Form
Teacher
Submit if passage(s) used in decision
Grade 3 Promotion Recommendation Form
(Form #6547)
&
Principal
Packet submitted to region for approval;
Program Guide pg. 11, Appendix F & G
Student Assessment and Educational Testing

22. Maintenance of Portfolio Materials
Store student portfolio as follows: Promoted via Portfolio: 3 years Retained Students: 1 year All Other Students: 90 days
Program Guide pg. 12
Student Assessment and Educational Testing

23. Informing Parents and Teachers of Final Decision
Principals should inform parents/guardians after the decision by Regional Center
Method of informing parents is at the discretion of the principal
Program Guide pg. 12
Student Assessment and Educational Testing

24. Special Considerations
Students who were absent on day passage was administered
Students who enter M-DCPS after administration begins
Students who transfer schools within MDCPS
Program Guide pgs
Student Assessment and Educational Testing

25. Who To Contact Appendix I Issue Contact Office Phone Number
Additional copies of student portfolios
Test Distribution Center
‑3743
Administration of the assessment portfolio
Student Assessment
‑7520
Security issues
Documentation of supplemental passages
Alignment with instruction or questions on Good Cause promotions
Reading/Language Arts
Accommodations for English Language Learners
Bilingual Education and World Languages
Accommodations for students with disabilities
Division of Exceptional Student Education
‑2122
Completing recommendation for promotion forms submitting packets to Regional Centers
Appendix I
Student Assessment and Educational Testing