Managing a Budget Crisis SAI Meeting Presented by: Ogden CSD

Overview Ogden’s Financial Picture Decision Analysis Process State the Decision Establish and Classify Objectives List Alternatives Evaluate Alternatives Consider Risks Trust Your Work Communication – Paint the Picture – Staff and Community General Fund Key Financial Indicators Funding Sources Outcome Advice

Where was the “Unspent Authorized Budget” (UAB) at the end of FY2012? Balance: $344,299 Ratio: 4.48% The majority of Ogden’s “Unspent Balance” is comprised of restricted fund balances! The following slides will indicate the numbers behind the “Unspent Authorized Budget” number.

Restricted Funds (FY 12) ProgramAmount Limited English Proficiency$22,778 Gifted and Talented$97,173 MAG$181,017 Teacher Salary Supplement$27,688 Home School Assistance Program$20,857 Teacher Quality/Professional Development$51,174 At-Risk$48,243 Mentoring$809 Preschool$11,334 Core Curriculum$37,428 Total$498,501 Unspent Balance FY12$344,299 Difference($154,202 )

Conference Comparison (FY12) School DistrictRestricted Unspent Authorized Budget% CRB162, , % Earlham89, ,219, % Guthrie Center132, ,302, % Madrid84, ,791, % Ogden498, , % Panorama133, ,342, % Van Meter92, ,493, % West Central Valley174, ,375, % Woodward-Granger391, ,364, %

Decision Analysis Process State the Decision What are we trying to decide? What is the purpose of the decision? What statement best describes the choice we face?

Step One: State the Decision The Ogden Community School District will reduce $600,000 from the general fund for the 2013 – 2014 school year.

Decision Analysis Process Establish and Classify Objectives Which objectives are mandatory? How will we measure the objectives? Which objectives are the most important? - Prioritize

Step Two: Establish and Classify Objectives 1.Comply with Chapter 12, Master Contract and Other Legal Requirements. (M) 2.Reduction is Sustainable (M) 3.Minimize the impact on the instructional program (literacy, math, science and social studies) including curriculum materials and assessment. (10) 4.Minimize the impact on the non-reported instructional programs (art, CTE, guidance, health, music, PE). (7) 5.Minimize impact on maintenance of investment in infrastructure (facilities, technology, transportation, etc.). (6) 6.Minimize the impact on extra-curricular/co-curricular programs. (5)

Decision Analysis Process List alternatives What choices are available? Who to involve in the process? Administrative Team Business Manager Building Principals Facilities Director Transportation Director Technology Director School Board Members Community Members Ogden Education Association – Leadership Team

Step Three: List Alternatives Examples of Alternatives Contract food service Reduce general associate at Howe Reduce high school study hall supervisor Eliminate TSA option (all employees) Reduce secretarial position at the high school Reduce.5 Spanish teachers at the high school Reduce Language Arts Instructor high school Reduce HS Math/Physics Instructor Reduce/share administrator 50 Alternatives totaling approximately $900,000

Decision Analysis Process Evaluate Alternatives Against the MUSTs Does this alternative meet the MUST? If it is a YES, it stays on the list If it is a NO, it is removed from the list Evaluate Alternatives Against the WANTs How well does this alternative meet the WANT? (Record information) Score the alternatives against the objective by giving it a score

Step Four: Evaluate Alternatives ObjectivesReduce: L.A. TeachersReduce AdministratorReduce an Elementary Section Comply with Legal Requirements. (M) YYY Reduction is Sustainable (M) YYY Minimize the impact on (literacy, math, science and social studies) (10) Minimize the impact on (art, CTE, guidance, health, music, PE). (7) 7035 Minimize impact on maintenance of investment in infrastructure. (6) 60 Minimize the impact on extra-curricular/co- curricular programs. (5) Total Weighting Estimated Cost Savings $41, $92, $38,591.00

Decision Analysis Process Consider Risks If we choose this alternative, what could go wrong? It is very important to have this discussion, so you can forecast possible resistance.

Decision Analysis Process Trust Your Work Which alternatives provide the best balance of benefit and risk? Which alternatives should we choose?

Painting the Picture Meet with Stakeholders School Improvement Advisory Council Key Community Leaders Ogden Education Association Civic Organizations

Budget Reductions for FY 2014 AreaAmount Certified Staff$433,215 Classified Staff$154,039 Extra & Co-curricular/Fine Arts$19,000 Other/Miscellaneous$46,655 Total$652,909

What Worked Administrative Team Board Support Communication Staff Presentations Community Presentations Resources Mentors IASB