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Gilbert Public Schools
Zero Based Budgeting Implementation Gilbert Public Schools
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Instruction What is our core? Visual Arts Athletics Performing Arts
Physical Education Special Education Gifted Athletics Electives Reading/Writing Math GPS Zero Based Budgeting
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What is our core? - instruction
Human Resources / Payroll School Administration Instruction Support Student Support Plant Operations Transportation Food Services Business Services GPS Zero Based Budgeting
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Examples of Program packages
Elementary Education Regular Instruction Gifted Instruction Admin Clerical Special Education Instruction Instrumental Music General Music Social Workers Art Librarians Junior High Education High School Business Services Program Package Finance Accounts Payable Procurement Warehouse Fixed Assets Mailroom Administrative Services Night Security Safety and Security Ed Services Professional Development Assessment Curriculum Grants Management Special Education Technology Operations Custodial Human Resources Payroll / Benefits Personnel Service Packets GPS Zero Based Budgeting
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Service Packet (Decision Unit)
Staff FTE Salary Stipends Benefits Supplies & Services Hourly Assignments Labor Services Supplies GPS Zero Based Budgeting
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Service Packet GPS Zero Based Budgeting
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Service Level Packet 1 2013 80% GPS Zero Based Budgeting
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1 2 3 4 5 6 7 80% 85% 90% 95% 98% 100% 102% Service Level Packet 2013
85% 90% 95% 98% 100% 102% GPS Zero Based Budgeting
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Elementary Program package
Regular Instruction Service Packet Contracts FTE Salary Stipends Benefits Assignments & Supplies Hourly Assignments Labor Services Supplies Admin / Clerical Special Ed Instruction GPS Zero Based Budgeting
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Budget development process – phase 1
Packet Development Committee For each program packet District Office Administrator (Chair) School Administrators (2) Teachers(4) Support Staff Member(1) Community Members (3) GPS Zero Based Budgeting
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Service Packet Development
Elementary Education Regular Instruction Gifted Instruction Admin Clerical Special Education Instruction Instrumental Music General Music Social Workers 1 2 3 4 5 6 7 Packet Development Committee 1 2 3 4 5 6 1 2 3 4 5 6 1 2 3 4 5 6 Add some sevens for wish lists. Regular Instruction Admin / Clerical 1 2 3 4 5 6 1 2 3 4 5 6 1 2 3 4 5 6 GPS Zero Based Budgeting
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Budget development process – Phase 2
Budget Review and Priority Committee Superintendent (1) Cabinet (5) Finance Director (1) Community Members (3) Principals (4) Teachers (3) Support Staff (2) GPS Zero Based Budgeting
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Service Packet prioritization
Elementary Education Regular Instruction Gifted Instruction Admin Clerical Special Education Instruction Instrumental Music General Music Social Workers Review and Priority Committee 1 2 3 4 5 6 7 1 2 3 4 5 6 Core service levels are stacked first At higher levels some areas will take priority Some areas will receive many level upgrades before others 1 2 3 4 5 6 1 2 3 4 5 6 Add some sevens for wish lists. Regular Instruction Admin / Clerical 1 2 3 4 5 6 1 2 3 4 5 6 1 2 3 4 5 6 GPS Zero Based Budgeting
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Budget development process –phase 3
Superintendent presents proposed budget to the School Board with presentation of all packets and service levels by the packet chair Board reviews and approves or adjusts recommended priorities The total revenue will not be finalized 1 2 GPS Zero Based Budgeting
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Service Packet review and approval
6 1 2 3 1 2 1 2 4 1 2 Add some sevens for wish lists. Regular Instruction Admin / Clerical 1 2 GPS Zero Based Budgeting
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Service Packet finalization
3 1 2 6 Dropped Service Levels Revenues 1 2 Zero based Operational budget 1 2 4 1 2 Add some sevens for wish lists. Regular Instruction Admin / Clerical 1 2 GPS Zero Based Budgeting
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analogy Service Packets GPS Zero Based Budgeting Program Package 1
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Phase 1 – Packet Development
Program Package 1 Program Package 2 GPS Zero Based Budgeting
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Phase 2 – prioritization
GPS Zero Based Budgeting
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Phase 3 – Approval GPS Zero Based Budgeting
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Phase 4 – Finalization Revenues GPS Zero Based Budgeting
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Time line Jan 28th Board Approves Zero Based Budget Development Guidelines February – March Development of Proposed Zero Based Budget April – May Board Review and Tentative Adoption July 1 Board Adopts Zero Based Operational Budget Use consistent terms to emphasize zero based budgeting GPS Zero Based Budgeting
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Questions? GPS Zero Based Budgeting
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What is the cost of administration?
Administrators Administration Administrative services Auditor general report District Administration School Administration Budget Presentations 2012 vs 2013 vs 2014 GPS Zero Based Budgeting
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Auditor General Report
GPS Zero Based Budgeting
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Instruction - $150M Teachers Aides GPS Zero Based Budgeting
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Student support - $22M Attendance & Student Records
Psychology Services Student Hearings Counselors Social Workers Athletics Health Services Speech Pathologists Administrators and Assistants in those areas GPS Zero Based Budgeting
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Instruction support - $7.4M
Curriculum (Language Arts, Math, Science, etc) Assessment & Testing Professional Development Librarians Special Education Administrators and Assistants in those areas GPS Zero Based Budgeting
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Operations & Maintenance - $27.5M
Building Maintenance Custodians Grounds HVAC Security Telecom Mechanics Administrators and Assistants in those areas GPS Zero Based Budgeting
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Transportation - $11M Bus Drivers Mechanics Dispatch Route Supervisor
Administrator and Assistant GPS Zero Based Budgeting
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Food services - $10M Food Service Workers Administrator
Administration specialists in those areas GPS Zero Based Budgeting
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Administration services - $17.8M
Finance / Procurement / Accounts Payable School Administration (Principals, Secretaries) Technology Community Relations Human Resources / Payroll Superintendent Warehouse Administrators and Assistants in those areas GPS Zero Based Budgeting
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Auditor General Report
Administrators District School % of slice 21XX Student Support 5% 0.0% 5.3% 22XX Instruction Support 10% 1.1% 10.9% 26XX Ops and Maintenance 0% 0.5% 27XX Transportation 1% 31XX Food Services 1.3% 23xx-25xx,29xx Admin Svcs 6% 37.0% 43.4% Total GPS Zero Based Budgeting
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