1 Shared Decision Making: Moving Forward Together Minneapolis Public SchoolsSite Council TrainingPresented byOffice of Student Support, Family & Community EngagementDecember 13, 17, 19, 2007
2 WELCOME! Objectives for today: Provide an overview of the MPS shared leadership modelClarify roles and responsibilities in the decision-making processProvide time for teams to reflect on their work together
3 What is Shared Leadership? It is a process for members of the school community to work together to:Improve student achievementDefine school goalsSolve problemsUse the Theory of Action and Minneapolis Way to move toward shared goals.
4 Theory of Action: If all adults of the Minneapolis Public Schools community learn and work together in a positive environment to meet student learning needs, then student achievement will increase.
5 Strategy to Achieve the Theory of Action: Build capacity across the district in order to:establish high-quality, standards-based instruction at every school;establish support systems that respond to students’ needs; andengage parents and community to contribute to student learning.
6 CAPACITY Build Stakeholders Systems Resources …across the district. StaffStudentsParentsCommunitySystemsDecision MakingAccountabilityCommunicationsData useCultureCultureResourcesTimePeopleMoneyInformationCulture
7 The Minneapolis Way Focus first on learning and service. Honor individuals for what they bring to the system.Create transparency.Build productive, collaborative relationships.Be accountable.Act intentionally and strategically.
8 “People whose lives are affected by a decision must be a part of the process of arriving at that decision.”John Naisbitt, Megatrends
9 What is a Site Council?Team of teachers, staff, parents, principals, and others from a school community who work together to help their school be successful.
10 Site Council Requirements Reflect the diversity of the school community- must put energy into recruiting a Site CouncilBe no more than 50% district employeesInclude the principalInclude MFT steward (or an alternate)
11 By-Laws At the very least, by-laws should include: Size of Council Terms of MembersMember-Selection ProcessMeeting ScheduleAreas of Focus for the Council
12 Everyone has a Role to Play in the Site Council
13 Power Shared is Power Gained. Teachers, administrators and parents are strengthened through the synergy that results when they share power with one another.
14 Role & Responsibility of Site Council: ▪ Improve Student Achievement ▪ Accountable for Results
15 Characteristics of Successful Site Councils The principal and site council direct adequate resources (financial, time, human) toward family involvement initiatives.The principal and site council set high expectations of staff and families to work together to increase student success and academic achievement.The principal and site council monitor the results of the school’s initiatives to increase the level and quality of family involvement.The principal and site council are approachable and provide opportunities for dialogue with families (for example, monthly breakfasts with the principal).
16 Discussion:What are some things your site council is doing to improve student achievement?
17 Remember…Federal, State and MPS Board of Education policies on curriculum, instruction, assessment and funding restrictions must be followed.
18 Role & Responsibility of Site Council Members: ▪ Contribute to the Success of the Site Council
19 Characteristics of Site Council Members Are active participantsShare responsibility for collaborationCommitted to increasing family & community involvementDemonstrate desire to contribute to the success of each child at the schoolAre respectful of others’ ideas and perspectives
20 Role & Responsibility of Site Council Chair/Co-Chair:▪ Provide Strong Leadership
21 Characteristics of Site Council Chairs Work as a partner with principal and othersAbility to identify and prioritize issues and set agendas with othersAbility to create a welcoming atmosphereGood understanding of the budgeting processStrong facilitator
22 Role of Principal/Site Administrator on Site Council: ▪ Focus for AccountabilityPrincipals are held accountable throughlicensureformal hiring processprincipals’ contractprincipals’ job descriptionprincipals’ evaluation process
23 Characteristics of Principals on the Site Council Works collaboratively with all members of the councilProvides information to inform decisionsActs as the final decision-making authorityFacilitates effective solutionsLeads the development of school direction & visionResponds to stakeholders
24 Role & Responsibility of Teachers/Staff on Site Councils ▪ Source of Expertise Essential for Academic Achievement
25 Characteristics of Teachers/Staff on the Site Council Offer their knowledge and skills to the teamReview and interpret data
26 Developing Group Norms How a group makes decisions, assigns work, and holds people accountable determines team success.Adopt group relationship guidelines or group norms early to ensure group success.
27 Site Council Decision-Making Review the handout.Which do you think describes your Site Council now?
28 When does each work best? ConsensusVotingSubgroupOne Person
29 Consensus works when…Issues are important, with large ramifications that affect many stakeholders.Small groups work together in general.Rich dialogue is possible in real time.Group is informed and invested.Member support is critical to the decision.
30 Voting works when… Consensus in unlikely in the given time. Members are all informed and understand each others’ views.It has been determined that the majority can implement without active involvement of those who “lose” in the vote.There is a plan for how to engage those who “lose” in the vote.
31 Subgroups work when…They have necessary information or expertise to make the decision or recommendation.This is the only entity impacted by the decision and can implement it without the active involvement of the majorityThe whole group is truly comfortable delegating the authority to its representatives
32 One person decision making works when… It is an emergency.One person has all the relevant information.When one person is trusted to make a good decision.When the outcome only impacts the decision maker.
33 Discussion: Each Site Council is assigned one type of decision-making. Discuss: What are some examples of when you have used this type of decision-making?
35 “Coming together is a beginning; keeping together is progress; working together is success.” Henry Ford
36 Thanks for coming and sharing with us today Thanks for coming and sharing with us today. All of Central Services stand by to help you.Academic Affairs OfficeLegal CounselStudent Support ServicesOffice of Family & Community Engagement