WHO, WHAT, WHY, AND HOW TO COMPLETE THE APPEALS PROCESS Star Rating Appeals CONTACT: DR. TJ BLISS - DIRECTOR OF ASSESSMENT AND ACCOUNTABILITY

WHO WHAT WHY HOW PRACTICAL EXAMPLES QUESTION AND ANSWER Webinar Agenda

WHO? Responsibilities for submitting the appeal Appeals are made at the school level  Districts may submit all of the appeals together Principals or Test Coordinators  Must have access/permission to AYP/Star Appeal Site  Request access from the district superintendent and ISEE coordinator  Knowledgeable about student and course data Registering to access ISEE Apps   SDE Helpdesk –

Why Appeal? Data Stewardship Appealing the quality of the data, not the results of the tests Accuracy of the data Accuracy of the reporting The school’s Star Rating is impacted by the data!

When? June 19 - July 18, 2013 (revised dates) Start the process June 19 th Finalize appeal by July 18 th 5:oo pm MST  System will be locked after 5:00 No appeals will be accepted after July 18, 2013 After submitting appeals check to insure they were reviewed and addressed.

What? Demographic data  Changes in status Missing data  Test scores  Courses – Dual Credit, PTE, AP Incorrect data Enrollment data  Not continuously enrolled (NCE)  Enrolled after 56 calendar days from start of school  Withdrawn prior to May 6, 2013 (end of testing window)

How? Review and verify accuracy of data on appeals application data Identify appealable data Gather documentation Correct Data/Information on Appeals Application  Appeal each student separately  Only modify inaccurate/incomplete information Submit documentation and explanation

Review Appeal Data BETA VERSION

Initial login BETA VERSION

Step 1: Select appropriate student from list

Step 2: Enter Correct Demographic Data Choose appropriate information from list in drop down

Step 3: Submit appropriate evidence Use unique descriptive file name.

Appropriate Documentation Letter on school letterhead assuring the validity and accuracy of all submitted information Electronic upload  Ensure electronic copies are human readable  Submit single file if possible – 4Mb size limit/file Request permission to submit hard copies  Include comment that documentation is in the mail Appeals are issue specific  One document will not meet all needs

Step 2: Enter Correct Enrollment Data Enter correct date in box

Enrollment Data Not continuously enrolled students are:  Enrolled after 56 calendar days from the start of school  Exit before May 6, 2013  Exempted from:  College Entrance/Placement Exams  Advanced Opportunities  Count for participation, not proficiency Provide documentation for entrance and exit dates  Student Information System (SIS)  Records requests

Step 2: Enter Advanced Opportunities

Advanced Opportunities Applies to 11 th and 12 th grade students only Submit one course with best grade earned per student Complete appeal data for each student Submit a class roster or Excel spreadsheet with student name, student EDUID, state course ID, and letter grade information Submit appropriate documentation for each course  PTE Tech Prep/Dual Credit articulation agreements with college  AP/IB course verification’  Transcripts  Testing summary pages

Advanced Opportunities Student NameEDUIDState Course IDCourse TitleTypeLetter Grade Doe, Jane AP BiologyAPA Doe, John CalculusDual CreditC Roe, June Auto RepairTech PrepB Roe, Jim IB U.S. HistoryIBA

Advanced Opportunities Continued A “Pass” in a Tech/Prep “Pass/Fail” course equals a “C or better.”  Select “P” for the grade – the system will translate to a “C” Non-diploma seeking foreign exchange students should be exempted from this category.  Enter comment for each student stating he/she is non-diploma seeking If ISEE June upload is submitted by June 14 with Advanced Opportunities grades, such data will be included in Appeals application.  June 21 remains required date for ISEE June upload

Step 2: Enter College Placement Exams

College Entrance/Placement Exams Applies to 11 th grade students only Only one test per student – include highest score SAT data from SAT School Day will be uploaded by SDE ACT, Compass, & non-SAT Day exam results must be added Exempted students  LEP students in program for 3 years or less  SPED students whose accommodations are not provided  Non-diploma seeking foreign students

College Entrance/Placement Exams Benchmarks CompassACT SAT Writing Skills Reading- English Math- Algebra Overall EnglishMath Overall Reading- English MathWriting

College Entrance/Placement Exams Benchmarks Student NameEDUIDCOMPASSACTSAT WritingReading Math- AlgebraOverallEnglishMathOverall Reading- EnglishMathWriting Doe, Jane Doe, John Roe, June Roe, Jim

Step 2: Achievement or Growth Data BETA VERSION Appeals of this data will be uncommon.

Step 2: Achievement or Growth Data

Achievement and Growth Data Enter specific comments regarding reason for appeal Provide detailed documentation in comment section

Step 4: Enter Comment Comments are required in order to submit the appeal.

Step 5: Submit Appeal

Unique situations ISAT Alt students entering after 2/1/13 - Enter comment on Achievement Data Duplicate student records – Enter comment on Demographic Data Student not included in list – send to TJ Bliss Other issues – send to TJ Bliss All unique situations will require clear documentation and explanations

Appeal Denied or not showing? Insufficient documentation Data not “appealable” by rule Appeal was “saved as a draft”, not submitted and deadline passed What went wrong?

Resources? Contact: Dr. TJ Bliss Director of Assessment & Accountability Appeals Training Webinar Appeals Rules 2013 document Star Rating Business Rules

Questions