1. Accountability Applications 2017
Assessment, Accountability & Evaluation
Heather P. Wright

2. Purpose
FLDOE uses web applications to make corrections for data fields that are used for school grade purposes
Process consists of 5 web applications

3. Overview 5 applications opening Student Data Updates
Prior Year Assessment Matching
Assessment Matching
College & Career Acceleration
School Types
All due May 24, 2017 except for Assessment Matching
Important: Do not hit All Editing Complete until you are completely done!

4. Instruction Manual
On Accountability page of AAE department website

5. Accountability Applications HOmepage

6. Student Data Updates
Purpose: To update or correct the records of students whose status has changed between Survey 3 and the first week of state testing
Elements that can be changed:
Grade level
SWD status
ELL status
FRL status
DOP/DJJ status
EOC status
Withdrawals
All changes above made by district with exception of EOC status

7. Student Data Updates

8. Student Data Updates

9. Student Data Updates

10. Student Data Updates
Making changes to students who withdrew from an EOC course prior to April 17
Pay close attention to students who were withdrawn from Algebra 2 courses
Can impact school grade - participation

11. Prior Year Assessment Matching
Purpose: To correct the records of students who have a prior year test score and match these scores with student records.
Used for the calculation of learning gains, VAM scores, and determining first time test takers in high school
Improvements for 2017: AAE uploaded an N/A for all students not expected to have prior year scores, resulting in reduction from over 300,000 records to under 20,000 records!
Disregard all assessments not offered by your school.

12. Prior Year Assessment Matching
Step 1:
Step 2:

13. Prior Year Assessment Matching
Focus on students with a “No.”
Disregard students with a “Yes” or an “N/A”
Look for students who were in-state last year in a tested grade level or subject area

14. Prior Year Assessment Matching
Use Prior Year Assessment Search Engine
Input student information (sometimes less is more)

15. Prior Year Assessment Matching
If you find a match, input Prior Year Assessment Administration, Unique Test ID, and mark Yes to Add Prior-Year Data

16. Assessment Matching
Purpose: To match assessment data to students in the Student Updates file and to remove duplicate records
Deadline TBD since spring scores not yet released
Elementary schools cannot complete yet
More detailed instructions to follow after score release
Most common issues are with FSA ELA (Reading & Writing):
Test Coordinator used local ID for one portion and state ID for the other
Some students took each portion at a different grade level
Some students took one portion online and the other paper-based

17. Assessment Matching
Select the subject/test you would like to edit (you only need to edit tests that your school offers)
Click on the Records Needing Corrections tab and the Duplicate Records tab to see records with mismatches

18. Assessment Matching
Disregard students who entered after Survey 3 – you will not be able to edit these student records
Code
Explanation Y
Record cannot be corrected because it is already matched. V
Need to verify record’s information by checking Student Data Updates. Match codes of V will automatically become a Y if you take no action. N
Assessment has not been matched (sometimes this is because the student was not with you for Survey 3 and so cannot be matched). If the student was with you for Survey 3, enter correct Membership District School and SID information. C
Record has been verified by the district or school as matched and can still be edited. D
Record has been identified by the district or school as a duplicate to be dropped and can still be edited.

19. Assessment Matching
Reasons mismatches occur: Assessment information does not match membership information

20. Assessment Matching: V & C Records
If membership information is correct, no action is necessary (match will automatically happen when you submit the application)
If membership is not correct, enter No into Verify Membership/Assessment match, then enter the correct information and submit

21. Assessment Matching: N records
Membership information is blank and needs to be entered if the student was at your school for Survey 3

22. College & Career Acceleration
Purpose: To see which graduates did not earn acceleration points
Points can be earned in one of the following ways:
Score of 3, 4, or 5 on an AP exam
Score of 4, 5, 6, or 7 on an IB exam
Score of 3, 4, 5, 6, 7, or 8 on an AICE exam
Grade of C- or better in an approved dual enrollment course
A CAPE industry certification or CAPE acceleration industry certification
Contact Brandon Craig with any corrections and determine why scores were not input into Genesis

23. College & Career Acceleration
Step 1: Click on Report
Step 2: Select Graduates without any passing acceleration data

24. College & Career Acceleration
Step 3: Download as Excel
Note: Students with an assessment type but not eligible to earn C&C credit did not receive a passing score

25. School Types
Purpose: To view current and prior year school type, make changes to principal’s name and contact information, and, if alternative school or ESE center, select school improvement rating
Most schools only need to do anything with this if there has been a change in school type or principal
Alternative schools and ESE centers will need to download the school improvement rating/school grade selection form and return to FLDOE, copying AAE (Heather Wright & Brandon Craig)