e-ISuite An Automated Incident Business Information and Support Tool e-ISUITE-EP

e-ISUITE-EP

 Introductions  Logistics  Class schedule e-ISUITE-EP

 Overview User Resources Differences Between I-Suite/e-ISuite and Enterprise/Site Security Common e-ISuite Application Features  e-ISuite Roles and Functional Areas Roles Account Manager Data Steward Functional Areas e-ISUITE-EP

e-ISUITE-EP  Helpful Resources  Informational documents  User Guides  Printable  Hyperlinked, searchable  On-line Tutorials  Self-paced  Narrated  Quick Reference Cards

 e-ISuite help within the application  Access the e-ISuite website   Contact the e-ISuite Helpdesk ROSS/e-ISuite Helpdesk e-ISUITE-EP

Some major differences:  Ability to roster any resource type to any other resource type  Data Steward role now performs ROSS Import and Financial Export  Revised Common Data area  IAP forms generated based on the data entered and incorporate DHS format  Improved ROSS Import process  Ability for multiple cost records per day  Improved Cost Projections process  Changes/improvements in many reports e-ISUITE-EP

 Enterprise  Web-based – Internet required  Typically used for Initial Attack, ABCD Misc, S&R, Training Support, Dispatch and Cache Support  Type 3, 4 & 5 Incidents  Housed at central location in Kansas City, MO  Eventually interface with other systems: ROSS, ICBS- R, possibly agency payment centers  NAP account required for all users.  Site  Functions similarly to I- Suite  Installed on local incident server only – internet not required  Incident may begin at Enterprise and transition to Site  Type 1, 2 & 3 incidents  All Site data transferred to Enterprise at incident closing  NAP account not needed e-ISUITE-EP

 Adhere to Rules of Behavior at all times  Follow security principles in e-ISuite.  Understand that e-ISuite may contain PII data, which must be protected.  Follow the appropriate standards for creating user accounts in e-ISuite e-ISUITE-EP

e-ISUITE-EP

e-ISUITE-EP Menu Buttons Sub-menu Buttons Icons Filter Bar Incident Grid View Home/Help/ Log Out

e-ISUITE-EP Resource Grid View View subordinate resources Handle Bars Filter buttons Incident Name Sub Menu Buttons Action buttons

Customize Grid Columns – choose columns and order Customize Data View – Enterprise only – choose incidents to view Search Incidents – Enterprise only – search list of incidents Refresh Grid Data Clear Grid filters Expand/Collapse Grid – see more or less grid on screen NOTE: Not all Icons appear in each Module e-ISUITE-EP

Common Grid filters to search for resources. Click title to reverse sort order. Forward search capability. Drop-down and date filters. Check-In, Demob, Time, Cost filters. Demob and Cost filter. Time filter e-ISUITE-EP

e-ISUITE-EP

Roles: Account Manager Data Steward Check-in/Demob IAP Time Cost e-ISUITE-EP Functional Areas: Incidents Check-In (Resources) Demob Incident Action Plan (IAP) Time Cost Custom Reports

Assigns user Non- Privileged/Privileged roles. Administers user accounts. Resets user passwords e-ISUITE-EP This role creates and monitors user accounts.

Creates and administers incidents/incident groups. Assigns/imports users/user groups to incidents. Imports ROSS Import files into e-ISuite. Administers the Financial Export function. Administers Data Transfer function e-ISUITE-EP

 Access same screens, have same permissions. Add/edit both functions’ data.  Common Data section (also accessed by Time/Cost roles)  Functional section  Quals data tab shows if person box checked.  Air Travel data tab shows based on demob travel method e-ISUITE-EP CHECK-IN enters resource data into the e-ISuite system. DEMOB prepares resources for release from an incident.

 Check-In Settings  Add Resource  Add Resource from Inventory (Enterprise only)  Edit Resource  Delete Resource  Quick Stats  Group Check-In Check-in Data Roster Resource (secondary function) Demob Data Check-in Check-In Remarks Other Fields Qualifications (person) Tenative Demob Tent Demob Remarks Actual Demob Actual Demob Remarks Quick Stats Settings Other Field Labels Default Check-in Date &Time New/ Existing/ Res. Inventory e-ISUITE-EP

Functional Data Area Check-In/Demob Common Data Area Check-In/Demob/Time/Cost Note: If Person is checked, Quals Data Tab will show e-ISUITE-EP

 Demob Settings  Add Resource  Add Resource from Inventory (Enterprise only)  Edit Resource  Delete Resource  Quick Stats  Group Pending  Group Demob  Forms:  Tentative Poster  Available for Release  Air Travel Request  Checkout (ICS221)  Actual Demob  Ground Support Check-in Data Demob Data Check-in Check-In Remarks Other Fields Qualifications (person) Tentative Demob Tent Demob Remarks Actual Demob Actual Demob Remarks Customize Check-out Form Air Travel Questions e-ISUITE-EP

Note: Air Travel data tabs available based on Demob Travel Method. Common Data Area Check-In/Demob/Time/Cost Functional Data Area Check-In/Demob e-ISUITE-EP

Create, copy, delete forms and plans. Import PDFs to be added to a plan. Export plan files. Form data is input using drop downs and lists which will be inserted/formatted in each form. Depending on amount of form data, printed form will be adjusted to create form page(s) with complete data (headers/footers) e-ISUITE-EP IAP uses database information to create ICS forms for an Incident Action Plan.

 ICS 202 Incident Objectives  ICS 203 Organizational Assignment List  ICS 204 (WF) Division/Group Assignment List  ICS 205 Incident Radio Communications Plan  ICS 206 (WF) Medical Plan Medical Incident Report Form  ICS 220 Air Operations Summary e-ISUITE-EP Forms included in IAP Module:

e-ISUITE-EP

e-ISUITE-EP ICS 203 Input Screen by section ICS 203 Printout Page design is fluid, based on amount of data.

e-ISUITE-EP ICS 204 Input Screen by section ICS 204 Printout

 Add Resource  Add Resource from Inventory  Edit Resource  Delete Resource  Post Time  Post Adjustments  Create Invoices  Create/view Time Data e-ISUITE-EP TIME allows the user to manage time records, create payment documents and reports.

e-ISUITE-EP Common Data Area Check-In/Demob/Time/Cost Functional Data Area Time only

e-ISUITE-EP

e-ISUITE-EP

 Add Resource  Roster  Add Resource from Inventory  Edit Resource  Roster  Delete Resource  View Costs  Resource Costs  Resource Other Costs  Update Rates  Run Cost e-ISUITE-EP  Cost settings  Accruals  Projections  Cost Groups  Cost Rates  Incident Cost Setting COST analyzes and reports cost data.

e-ISUITE-EP

e-ISUITE-EP

Resource Reports All Resources ICS-209 Resource Count Qualifications Strike Team/Task Force Check-Out Form Demob Planning Tentative Poster Available for Release Air Travel Request Last Work Day Actual Demob Ground Support Demob Reports e-ISUITE-EP

Time Invoices OF286 Invoice OF288 Invoice Shifts in Excess of Standard Hours Personnel Time Report (Print/Fax) Work/Rest Ratio Summary of House Worked Missing Days of Postings Crew Roster Vendor Resource Summary Other Time Reports e-ISUITE-EP

Daily Cost Group Category Summary Summary By Resource Summary for Current Day Detail By Resource Group Category Total Aircraft Detail Analysis Cost Share e-ISUITE-EP

e-ISUITE-EP  Query Building Screens  Report Information Adds general report characteristics  Column Builder Sets column parameters for report  Criteria Builder Creates report “canned” SQL statements  Sort Builder Provides sorting criteria  SQL Viewer Able to view created SQL statements  View as PDF  Download data as Excel spreadsheet  Copy, Export and Import Reports Custom Report Module allows users to create non-standard reports.

e-ISUITE-EP

e-ISUITE-EP