Managing Time and Balancing Life Welcome! Presenter: Maria Martinez Witte

Road Map At the end of our session, you will be able to: List Roles Pinpoint Priorities Set Goals Identify specific behavior and attitudes that can enhance managing time and balancing life Have fun!

Welcome! Please introduce yourselves! Share sayings that you have heard about time…

Famous Sayings…  Time is money  There never enough time to do a job right, but always time to do it over  If you want time, you must make time  A job will fill all of the time allocated for it  Have the time of your life

Myths of Managing Time With better time management, you can find new time during the day. Everyone is limited to only 24 hours each day. Effective time management is the same for everyone. Time management is unique for each person because each person has different priorities and goals. Activity is good in itself. Being busy is not the same as being effective, if time is spend on low priorities.

Myths (continued) Time management is a complex subject. It is a basic process, the key is to balance roles. Good time managers are born not made. Some people seem to be more naturally organized, but everyone can learn to manage his/her time.

Roles Student Parent Coordinator Supervisor Community Church Family Member Caregiver Spouse Family Instructor Graduate Program Officer Researcher Friend Home Operations Chief How do you meet Time? What roles / hats do you wear?

Managing Time Process 1.Set your priorities 2.Determine goals for each priority 3.Plan steps for goal attainment 4.Allocate time appropriately for each step 5.Use time management tools/techniques Source: University Human Resources Professional Development Program, Rutgers University

Step 1: Set Priorities Timeframe: Rest of this week! Select one role What’s important (a priority) in that role?

Step 2: Set Goals What goals will help you address the priority? You can’t do everything:  What you would like to accomplish?  What regrets if not accomplished? What is the most important thing to do?

Big Rocks What are your big rocks in life? Video Clip from 7 Habits of Highly Effective People

Step 3: Plan for Goal Attainment Planning is bringing the future into the present so you can do something about it now. Alan Lakein, Time Management Expert

Step 4: Plan to Allocate Time Visualize end result: your goal Estimate time required Break whole into pieces Develop schedule Check progress against time estimate Refine schedule if needed Anticipate/allow for possible problems

Step 5: Time Tools and Techniques Use “to do” lists for planning Use a system (calendar, palm pilot, blackberry, blueberry, cranberry…) Watch out for timewasters!

Plan the Rest of This Week What roles? Goals? Plug them in to your calendar! Do them!

In Summary Manage Time Around Roles Set priorities, based on Roles Determine goals for each priority Plan steps for goal attainment Allocate time appropriately for each step Use time management tools/techniques Source: University Human Resources Professional Development Program, Rutgers University

Managing Time and Balancing Life Thank you for your participation!