1. SEM Operations
PE - Utilize project-management skills to improve workflow and minimize costs
PI – Develop project plan

2. What is a Project Plan?
Project = unique task with a beginning and an end
“A project plan is a specific plan for accomplishing a project’s objectives.”
A road map to bridge the gap between concept and reality

3. Who does Project Planning?
Project Manager
Plans and completes
May involve stakeholders and participants
Stakeholders
Benefit from successful project completion
Participants
Role in the project as authority figures, team members, experts/consultants, or support services personnel

4. Factors Affecting Project Planning
• The project’s objectives • The information available • Past success • Personal insight and experience

5. Project-Planning Tools
Charts and computer software are used as tools to help answer the following: • What has to be done and when • Who is responsible for doing it • How the work will be monitored

6. Project-Planning Tools (cont’d)
Help make educated guesses using information gathered
Help organize and combine resources
Help report status of project’s progress through visual charts and software

7. Project Planning Explained Simply

8. Benefits of Project Planning
Gives direction and keeps project on track
Helps coordinate parts of the project
Provides a standard for completion
Keeps focus on the end result
Motivates by dividing into steps
Helps deal with uncertainty

9. Developing a Project Plan
What are my objectives? List goals.
What exactly is my project? Precisely define by listing outcome, completion date, and total cost.
Is my project do-able? Check to see if time frame, costs, and quality mark is attainable.
What will I need to complete my project? (Materials, human resources, money, schedule, and spending plan)

10. Developing a Project Plan cont…
Can my project be monitored effectively? Determine how to keep quality level, schedule, and budget in line.
What if something goes wrong? Start planning early, be flexible, and realize changes have a domino effect.

11. USES OF PROJECT PLANS Goals Scheduling Risk Management
Helps managers develop goals to meet project expectations
Scheduling
Helps managers schedule enough time to execute a project
Breakdowns a complex project into simple tasks
Easier to arrive at more accurate time estimates
Risk Management
Force a manager to consider potential pitfalls
Plan how to avoid a risk
How to respond if the risk becomes a real threat to the project

12. FACTORS AFFECTING PROJECT PLANNING
Change: Always need to prepare for project plan to change
Being prepared for change = successful project
Project’s objectives
Project’s Timeline
Resources/information available
Money and People

13. COMPONENTS OF A PROJECT PLAN
Name of each task
Task duration (Start and end date)
Actual task completion date
Timeline/schedule of the tasks
“Owner” of the task
Percent complete of each task

14. Sticky Notes