1. WELCOME Room Parents Briefing

2. What we cover today Room Parent role and responsibilities To dos Class parties & activities Major school activities & events Other Information

3. Room Parent Role & Responsibilities Link between Room teacher and parents Mobilize volunteers for class /school wide activities Actively engage with other parents in class Participate in volunteer work Ready to step up and help Be accountable for class fund Organize and coordinate class parties

4. To Do 1: Communicate with Room Teacher Establish an understanding and expectation on the needs of the class throughout the school year  Confirm allergy situations for each child  Collect each child’s photo for contact list, if needed  Parties and event dates, if known  Birthday celebration style and format  Party supplies, if available from last year  Understand class cooking budget  Fapiao reimbursement requirement

5. To do 2: Room Parent(s) Decide how to share workload if there are multiple room parent representatives  Communicator:  Key contact person with homeroom teacher  Ongoing email to parents  Compile class contact list  Child’s name, mom’s and dad’s contact information name, email, mobile, compound name, child photo?  Class fund manager  Organize class & school activities  Learning kitchen, Reading group, Field trip, Class Parties  International Day, Staff Appreciation Day, Fun Fair, Charity Bazaar

6. To Do 3: Communicate with Parents Send an email to introduce yourself and your team  Seek permission to share parents’ personal contact  Ask for each child’s updated allergy situation Send out an complied class contact list to all parents  Confirm contact information  Explain needs of class fund and amount requested Organize a coffee morning for parents  Get to know each other and make friends  Communicate Room Teacher’s expectations and needs  Collect class fund

7. Class Parties & Activities Class Parties and other Activities  Preliminary party dates: before winter break? Year End Party?  Party supplies: paper plates, napkins and plastic utensils  Party contributions: encourage each child to contribute a dish of his/her home country Activities: mobilize volunteers  Scheduling of Learning Kitchen, if needed  Scheduling of reading and math group, if needed Field trips  Mobilize volunteers to accompany the children

8. Class Fund Purpose  Party supplies/Drinks/Food  Year end gifts for teachers / TA  Year end gifts for children  Gifts for leaving children  New born baby or sick child  Teacher’s birthday Voluntary Confirm a specific amount (Rmb 150-200) per child Each class has a school budget of Rmb 1000. Please discuss this further with your teacher

9. Reimbursement (Fapiao) When can we ask for Fapiao  Cooking Class Suppliers  Class Party supplies If reimbursement is needed  Must collect a Fapiao  Make Fapiao title to: 京西学校 (Western Academy of Beijing)

10. Major School Activities and Events 2014/2015 September 23: Parent Link Open Monthly Meeting (last Tue of every month, see calendar) October 13-17: a week long Clothing Drive October 15: International Day November 11 and 12: Book Fair November 22: Charity Bazaar December 9: Pajama Party-ES library and Classrooms March 26: Staff Appreciation Day April 13-17: a week long Clothing Drive May 23: Fun Fair- Rock in the Park June 2 and 3: Fun Day

11. International Day: October 15th Whole School Celebration Parents are invited  Send email to class parents  Encourage all parents to participate  Children will wear own country costumes  Preparing their own country dishes Discuss with Room Teacher on celebration format  Party supply/Drinks  Volunteers needed

12. Charity Bazaar: November 22nd A great event involving many different vendors selling all kinds of gifts, foods, etc… Parent Link organizes a BIG Bake Sale Mobilize and encourage at least 5 parent volunteers  Volunteers to help bake cookies, muffins, a cake or savoury dishes to sell Other volunteers are also needed to help staff and sell baked goods during the event Charity Bazaar Committee will provide more details

13. Pajama Party: December 9th Everyone will wear Pajama to School Parents volunteers will read stories in ES Library ECC will celebrate in their own Class Rooms More Details for this year party will be given

14. Staff Appreciation Day: March 26th 2015 A special day that we show our appreciation to all the WAB community Parent volunteers are needed  Bake muffins, cakes, cookies, fruit, savoury dishes, salads or any other special dishes  Staffing to help cover yard/playground dutie Teachers, TAs, Ayis, Guards, and all the WAB staff will be able to enjoy these baked goods along with tea/coffee More information will be given

15. Fun Fair-Rock in the Park: May 23rd 2015 A great fun family day for children  Fun games  Many food vendors prepared by our Chinese and Korean communities Volunteers are needed to help run children activities/games Great way for Dads to get involved The most beloved event by children

16. Other Information Distinguished Speaker Series (DSS)  Encourage parents to attend Wechat Group is available, please check with your Rep Chinese Link Monthly Meeting-welcome coffee  Sep. 12th 1:30 pm – 3:30 pm @ Lotus Lounge ES Transition workshop for new families  Sep. 16th 8:45am to 10:00am @Lotus Lounge

18. YOUR SUPPORT & INVOLVEMENT CREATES IMPACT IN OUR CHILDREN YOU ARE AN IMPORTANT PART OF THE WAB COMMUNITY! Thank you