Welcome! We will begin our webinar at the top of the hour Please complete the polling question on the screen Please have your grant data collection and reporting forms available in this order o Grantee Report Tracking Sheet – Evaluation ID Assignments o Semiannual Grantee Report As you log on, do not be surprised if you don’t hear anyone else; participants are placed on mute in order to limit background noise Evidence Based Enhancements Grant Webinar

Evidence Based Enhancements Grant Data Collection and Reporting Requirements

Your presenters Sarah Catherine Williams, Research Analyst Child Trends Having difficulty with the sound? Please send us a message in the chat box. Sally Erny Chief Program Officer National CASA

Where are you calling from?

By the end of the webinar, you will be able to: Describe the requirements of the Evidence Based Enhancements grant data collection and reporting Access the Evidence Based Enhancements grant data collection and reporting forms online Be familiar with steps for completing the required forms Objectives

Purpose: To implement evidence based practices that will enhance advocacy provided to youth Grant Period: June 1, 2014 – May 31, Evidence Based Enhancements new grantees Evidence Based Enhancements Grant

Volunteers Participated in evidence based enhancements and retained Youth Served, delinquency involvement and success in school Importance of Reporting To show outputs and outcomes in relation to:

State and local program page Reporting tools Evidence Based Enhancements, Fostering Futures Training and Youth Advocacy Grants Data Collection and Reporting

Questions so far?

To help track volunteers and the children/youth they serve For volunteers: National CASA Program Number plus unique three digit identifier (example ) For youth: The ID# of the volunteer assigned plus a one digit identifier (example– ) Evaluation ID Assignment Instructions

To track volunteer and youth evaluation ID numbers and other required grant related information Tracking sheet has five tabs – Notes, Volunteers, Youth and a tab for each of the reporting periods All grantees are required to use the tracking sheet provided by National CASA Grantee Report Tracking Sheet

Components: Volunteer name and evaluation ID#: CASA Program Number plus a unique three digit identifier (example – ) Dates related to volunteer participation in an evidence based practice Tracking Sheet – Volunteer Information

Volunteer evaluation ID# Date of Birth Dates relating to arrest, sentencing and incarceration If child promoted to next grade level (May report only) Involvement with volunteer Tracking Sheet – Youth Information Components: Youth name and evaluation ID# The ID# of the volunteer assigned plus a one digit identifier (example– )

Monthly Expense Report Semiannual Grantee Report Grantee Narrative Report Grantee Reporting

Reporting period:Due date: Every month 15 th of each month beginning in July Entered online at Grantee Budget Information SystemGrantee Budget Information System Monthly Expense Report

Reporting period:Due date: 6/1/14 – 12/31/14January 15, /1/15 – 5/31/15July 15, 2015 Entered online at Semiannual Grantee Report

To report grantee related outputs and outcomes Report only on grant-related volunteers and youth served - Volunteers who participate in the evidence based enhancement and youth served by a volunteer who participated in the evidence based enhancement All fields must be number/digit Semiannual Grantee Report Instructions provide detailed instructions on completing the form including definitions for information requested Semiannual Grantee Report (continued)

Three Components: Program information Volunteer benefiting from evidence based practice and retention Youth served by an evidence based practice, delinquency involvement, grade promotion Semiannual Grantee Report (continued)

Reporting period:Due date: 6/1/14 – 11/30/14December 31, /1/14 – 5/31/15June 30, 2015 Grantee narrative reports are in the same format as our traditional grantee narrative reports and will be ed to you from our Grants Manager. Grantee Narrative Report

Coral Edward , ext. 217 Sally Erny , ext. 245 Sarah Catherine Williams Questions?