1. Welcome! We will begin our webinar at the top of the hour Please have your grant data collection and reporting forms available in this order o Grantee Report Tracking Sheet – Evaluation ID Assignments o Volunteer Knowledge Survey Instructions and Form o Life Skills Assessment Instructions and Form o Semiannual Grantee Report As you log on, do not be surprised if you don’t hear anyone else; participants are placed on mute in order to limit background noise Youth Advocacy Sub-grant Grant Webinar

2. Youth Advocacy Sub-grant Data Collection and Reporting Requirements

3. Sarah Catherine Williams Research Scientist Child Trends Coral Edward Member Services Associate National CASA Association PRESENTERS

4. By the end of the webinar, you will be able to: Describe the requirements of the Youth Advocacy Sub-grant data collection and reporting Access the Youth Advocacy Sub-grant data collection and reporting forms online Be familiar with steps for completing the required forms Objectives

5. Purpose: To increase the number of children ages 0-17 served by volunteers in the court and community beyond prior year’s level and for youth served to improve work and study skills, self care and social support. Grant Period: July 1, 2016 – June 30, 2017 40 Youth Advocacy new grantees Youth Advocacy Sub-grant

6. Volunteers Recruited, trained, activated and retained Youth Served, improved life skills, success in school and delinquency involvement Importance of Reporting To show outputs and outcomes in relation to:

7. State and local program page Reporting tools Youth Advocacy Sub-grants and State Awareness and Recruitment Campaign Sub-grants Data Collection and Reporting

8. Questions so far?

9. To link pre and post assessments and surveys For volunteers: National CASA Program Number plus unique three digit identifier (example-12312-001) For youth: The ID# of the volunteer assigned plus a one digit identifier (example–12312-001-1) Evaluation ID Assignment Instructions

10. To track required grant related information Tracking sheet has eight tabs – Notes, Volunteers, Youth and a tab for each of the reporting periods It is required that all grantees use the tracking sheet provided by National CASA Grantee Report Tracking Sheet

11. Components: Volunteer name and evaluation ID# Dates related to volunteer recruitment, training, assignment and retention Tracking Sheet – Volunteer Information

12. Components: Youth and volunteer name and evaluation ID# If child/youth is Native American/Alaska Native Dates YLSA taken Dates relating to arrest, sentencing and incarceration If child/youth engaged with the volunteer Tracking Sheet – Youth Information

13. To measure the volunteer’s understanding of advocacy and mentoring for older youth Taken before and after completion of Fostering Futures training Takes 10-15 minutes to complete Available online or by hard copy Volunteer Knowledge Survey

14. Online administration https://www.surveymonkey.com/r/FosteringFutures Note – there is no way to save survey as you input data – all answers must be entered at one time Paper administration Form made available to volunteer and results entered into Survey Monkey online Volunteer Knowledge Survey (continued)

15. To measure changes in youth life skills over time 65 items categorized within three areas: Work and study skills Self care Social support To be completed by youth and advocate Youth Life Skills Assessment

16. To be completed for youth ages 14 and older Completed within two months of volunteer assignment to case and at one year or case closure – whichever comes first Takes 20-30 minutes to complete Youth Life Skills Assessment (continued)

17. Online administration https://www.surveymonkey.com/r/YLSA Note – there is no way to save survey as you input data – all answers must be entered at one time Paper administration Form made available to volunteer and results entered into Survey Monkey online Youth Life Skills Assessment (continued)

18. Monthly Expense Report Quarterly Phone Calls Semiannual Grantee Report Grantee Narrative Report Grantee Reporting

19. Reporting period:Due date: Every month 15 th of each month beginning in July Entered online at Grantee Budget Information SystemGrantee Budget Information System Monthly Expense Report

21. Designated National CASA Staff will contact grantee at least quarterly. You will receive a reminder email prior to the quarterly phone call. Quarterly Phone Calls

22. Reporting period:Due date: 7/1/16 – 12/31/16January 15, 2017 1/1/17 – 6/30/17July 15, 2017 Entered online at https://www.surveymonkey.com/r/SemiannualReport Semiannual Grantee Report

23. To report grantee related outputs and outcomes Report only on grant-related volunteers and youth served - volunteers recruited, trained and activated and youth served as a result of this grant All fields must be number/digit Semiannual Grantee Report Instructions provide detailed instructions on completing the form including definitions for information requested Semiannual Grantee Report (continued)

24. Three Components: Program information Volunteer recruitment, training, activation and retention information Youth served information – assigned, offending and grade promotion Semiannual Grantee Report (continued)

25. Reporting period:Due date: 7/1/16 – 12/31/16January 31, 2017 1/1/17 – 6/30/17July 31, 2017 Grantee narrative reports are submitted online via Key Survey. An email with a link to the form will be sent to grantees one month prior to the due date. Grantee Narrative Report

26. Coral Edward corale@casaforchildren.org 800-628-3233, ext. 217 Sarah Catherine Williams swilliams@childtrends.org 240.223.9230 Questions?