1. State Awareness and Recruitment Campaign and Youth Advocacy Renewal Grant Reporting Tools Refresher Webinar
Welcome!
We will begin our webinar at the top of the hour
Please have your grant data collection and reporting forms available in this order
Grantee Report Tracking Sheet – Evaluation ID Assignments
Knowledge Survey Instructions and Form
Life Skills Assessment Instructions and Form
Semiannual Grantee Report
As you log on, do not be surprised if you don’t hear anyone else; participants are placed on mute in order to limit background noise

2. SARC and YA Renewal Grant
Data Collection and Reporting Requirements
Refresher Training

3. Your presenters
Sarah Catherine Williams – Child Trends Research Scientist Coral Edward – National CASA Grants Associate

4. Objectives By the end of the webinar, you will be able to:
Describe the requirements of the grant data collection and reporting
Access the grant data collection and reporting forms online
Be familiar with steps for completing the required forms

5. State Awareness and Recruitment Campaign Renewal Grant
Purpose: 50 new volunteers (recruited, trained, screened and assigned), 132 new children 0-17 years (served), youth improving on life skills indicators. Conduct awareness and recruitment event campaigns.
Grant Period: July 1, 2017 – June 30, 2018
12 State Awareness and Recruitment Campaign Renewal Grantees

6. Youth Advocacy Renewal Grant
Purpose: $20,000 award, 9 new advocates (recruited, screened, trained and assigned), 22 new youth 0-17 served. $40,000 award, 15 new advocates, 40 new youth. Youth ages improving on life skills indicators. Conduct at least one Fostering Futures Training.
Grant Period: July 1, 2017 – June 30, 2018
40 Youth Advocacy Renewal Grantees

7. Importance of Reporting
To show outputs and outcomes in relation to:
Volunteers
Recruited, trained, activated, increased knowledge
Youth
Served, improved life skills, delinquency involvement and success in school

8. Data Collection and Reporting
State & Local Programs page
Reporting tools
2017 State Awareness & Recruitment Campaign and Youth Advocacy Renewal Grantee Reporting

9. Questions so far?

10. Evaluation ID numbers
All volunteers and youth should have a unique evaluation ID number. No two volunteers or youth should have the same ID number. If you have two grants, the ID numbers need to be different for each grant.

11. Grantee Report Tracking Sheet
ALL grantees need to be using the tracking sheet.
Most accurate way to report information.
Make sure that someone else in your organization knows where the sheet is saved.
Please go to the CASA website and download the newest version of the tracking sheet.

12. Who should you be tracking?
ALL youth/volunteers:
If you renewed your grant for a second year, you should continue tracking the youth and volunteers from the previous year (from July 1, 2016)
If this is your first year of the grant, then you should be tracking new youth and volunteers as of July 1, 2017
Reminder – ineligible youth should NOT be in the tracking sheet

13. Volunteer Fostering Futures Knowledge Survey
For Youth Advocacy Grantees, don’t forget!
To measure the volunteer’s understanding of advocacy and mentoring for older youth
Taken before and after completion of Fostering Futures training
Takes minutes to complete
Available online or by hard copy

14. Youth Life Skills Assessment
For all Grantees! Don’t forget!
To be completed for youth ages 14 and older
Completed within two months of volunteer assignment to case and at one year or case closure – whichever comes first
Takes minutes to complete

15. Semiannual Grantee Report
Reporting period: Due date: 7/1/17 – 12/31/17 January 15, /1/18 – 6/30/18 July 15, /1/ /30/18 July 15, 2018 (Close-Out Report) Entered online via surveymonkey

16. Semiannual Grantee Report (continued)
To report grantee related outputs and outcomes
Report only on grant-related volunteers and youth served - volunteers recruited trained and activated and youth served as a result of this grant
All fields must be number/digit
Semiannual Grantee Report Instructions provide detailed instructions on completing the form including definitions for information requested

17. Semiannual Grantee Report (continued)
Four Components:
Program information
Fostering Futures training information – volunteers who began and completed Fostering Futures training
Volunteer recruitment, pre-service training, activation and retention
Youth served information – assigned, offending and grade promotion

18. Grantee Narrative Report
Reporting period: Due date: 7/1/17 – 12/31/17 January 31, /1/18 – 6/30/18 July 31, 2018 Grantee narrative reports are in the same format as our traditional grantee narrative reports and will be ed to you from our Grants Manager.

19. Questions?
Coral Edward , ext. 217 Sarah Catherine Williams