ADMINISTRATIVE STAFF MOBILITY PROGRAMME Compostela Group of Universities COORDINATOR: UNIVERSIDADE DE VIGO

Introduction Since 2002, the aim of this programme is to promote the mobility of Administrative Staff among University members within the Compostela Group by means of working visits. Since 2002, the aim of this programme is to promote the mobility of Administrative Staff among University members within the Compostela Group by means of working visits. All Universities interested in participating in the exchanges during 2005 have signed a letter of endorsement confirming its wish to take part in the working visits, and have outlined an offer form, explaining which services or offices the administrative staff could visit, as well as the benefits provided by the host institution (accommodation, board). All Universities interested in participating in the exchanges during 2005 have signed a letter of endorsement confirming its wish to take part in the working visits, and have outlined an offer form, explaining which services or offices the administrative staff could visit, as well as the benefits provided by the host institution (accommodation, board).

Working visits Administrative Staff Mobility Programme These working visits allow participants to discover the functioning of a similar service and improve his or her skills. The host institution also profits from the visits (in the offer form a specific or necessary profile may be requested). These working visits allow participants to discover the functioning of a similar service and improve his or her skills. The host institution also profits from the visits (in the offer form a specific or necessary profile may be requested). Maximum duration of each working visit: one or two weeks. Period of the working visits: March – October (excluding July and August). Maximum duration of each working visit: one or two weeks. Period of the working visits: March – October (excluding July and August). The programme takes place, not on a mutual basis, institution-institution, but within the network. The programme takes place, not on a mutual basis, institution-institution, but within the network.

In the academic year , 27 universities from 11 different countries belonging to the CGU have participated in the programme, compared to the 16 of last academic year, and they have offered a total of 50 places. In the academic year , 27 universities from 11 different countries belonging to the CGU have participated in the programme, compared to the 16 of last academic year, and they have offered a total of 50 places. In February 2005, 32 exchanges were approved by the steering group, from a total of 55 applications from 22 universities, for the period March-October and the same number of CGU’s grants awarded for a total of €. In February 2005, 32 exchanges were approved by the steering group, from a total of 55 applications from 22 universities, for the period March-October and the same number of CGU’s grants awarded for a total of €. Institutions and mobility in Administrative Staff Mobility Programme

The services they have visited are: The services they have visited are: - libraries - libraries - international offices - international offices - students’ and information services - students’ and information services - international research offices - international research offices - human resources services - human resources services - computer services - computer services - admission and administration offices - admission and administration offices - accounting services - accounting services - quality offices - quality offices Many working visits are taking place at the same time and groups of two or three people from different universities are being organized. Many working visits are taking place at the same time and groups of two or three people from different universities are being organized. Institutions and mobility in Administrative Staff Mobility Programme

Home UniversityCountry Selected Applicant/s PositionHost Uni.Grant A Coruña UniversitySpain Mª Isabel Docampo Ramos Technical Secretary of I+DOulu650€ Adam Mickiewicz U.PolandAnna KazmierczakIRO administratorMalta650€ Almería UniversitySpain Juan Carlos Gómez Rubio Information-TranslationOulu650€ Cadiz UniversitySpain Regina Store Administration Erasmus Programe Masaryk650€ Javier IzquierdoEuropean ProjectsLódz650€ Erasmus Hogeschool Brussels BelgiumAlexander Stierman Consultant Information & Knowledge management Karlstad650€ Jaume I UniversitySpain Vicente Falomir del Campo Director of the LibraryLublin650€ Karlstad UniversitySweden Inga-Lill NilssonSenior librarianCádiz650€ Erika BergareCourse administratorAlmería650€ Anna-Maria Sundwall Data adminsitration officerMinho650€ University of LódzPoland Marta Holka Office for information & service Murcia650€ Dorota CmielewskaAdministrative workerVigo650€ Leon UniversitySpain Mª Concepción Diéguez Casal Technical ManagerMinho200€

Institutions and mobility in Administrative Staff Mobility Programme Malta UniversityMaltaIsabelle FarrugiaExecutive OfficerZaragoza650€ Masaryk U. in Brno Czech Rep. Irena SléglováHead LibrarianKarlstad650€ David RohlederHead of Data Networks DivisionCartagena650€ Minho UniversityPortugal Beatriz AraújoInternational Relations OfficerZaragoza350€ Isabel Mendes Coordinator of the Information System Service Murcia350€ Murcia UniversitySpain C. Vicente García Ferrando Director of the University Information Service Lodz650€ Carmen Martínez Fernández International Student AdviserOporto350€ OuluFinland Vaili JämsäProject & Degree Program SecretaryLeon650€ Liisa SalmelaInformation SecretaryCádiz650€ Oviedo UniversitySpainEsther López PérezOfficer Adam Mickiewicz 650€ Pécs U.HungaryGyöngyi PoszgaiHead of IROVigo650€ Porto U.PortugalBárbara CostaInternacional OfficerWroclaw650€ Public University of Navarra SpainBegoña BallazInternational Relations OfficerMasaryk650€ Technical U. of Cartagena Spain Virginia Marcó Galindo IRO assistantFribourg650€ Vigo U.Spain Mª Dolores Ojea Troncoso Accounting ServiceKarlstad650€ Silvia PatiñoLibrarian Erasmus Hogeschool 650€ Wroclaw U.PolandKatarzyna SzajdaSpecialist on bilateral agreementsA Coruña650€ Zaragoza University Spain María Esther Tosaus Ramells Administrative Staff in International Relations Pécs650€ Silvia Porras Responsible for the International Relations Office La Salle700€

Some reports: Candidates’ opinion Administrative Staff Mobility Programme “Such a programme provides its participants with greater motivation for work and it gives them the feeling that they are a part of a bigger team. It is much easier to work with people we have met personally. It provides participants with a closer look at work at a different university and therefore with a possibility to enchance work at one’s own university”. “Such a programme provides its participants with greater motivation for work and it gives them the feeling that they are a part of a bigger team. It is much easier to work with people we have met personally. It provides participants with a closer look at work at a different university and therefore with a possibility to enchance work at one’s own university”.

Some reports: University Reports Administrative Staff Mobility Programme Positve aspects outlined: Positve aspects outlined: - “Possibility of comparing similar services at different universities. High quality training - Exchange of ready solutions to the problems services are facing. - Exchange of cultures and experiences. - Making new acquaintances. - Gaining an incentive to introduce the changes after coming back. - Broadening horizons. - Promotes international cooperation and helps all the institution to be more internationally aware”.

Institutions Participation in Administrative Staff Mobility Programme The programme is open to all universities within the Compostela Group of Universities. The programme is open to all universities within the Compostela Group of Universities. Each institution wishing to participate in this programme in the academic year should send to the Compostela Secretariat before the 1st of December: Each institution wishing to participate in this programme in the academic year should send to the Compostela Secretariat before the 1st of December: - Letter of endorsement - Offer form (stating service/department and benefits provided: accommodation and others). 1st week of January: all offers are shown at CGU website

Each applicant at each university interested in participating in a working visit, and having considered all the offers through the CGU’s web page, should fill in the application form and submit it to its own Institution. Each institution participating in the programme will send before the 31st of January a maximum of 3 applications to the CGU’s Secretariat. Each applicant at each university interested in participating in a working visit, and having considered all the offers through the CGU’s web page, should fill in the application form and submit it to its own Institution. Each institution participating in the programme will send before the 31st of January a maximum of 3 applications to the CGU’s Secretariat. A coordinator at each institution will be responsible, among other aspects, for advertising and collecting applications. A coordinator at each institution will be responsible, among other aspects, for advertising and collecting applications. Candidates Participation in Administrative Staff Mobility Programme

CGU’s Grants and Candidates selection Administrative Staff Mobility Programme In February, the steering group will meet to consider applications and match exchanges and offers. It will award the CGU’s grants according to candidates’ needs (mainly flight tickets). 1st week of March: the list of selected applicants is shown at CGU website. The Compostela Secretariat willl communicate both home and host institutions of the steering group decision. In February, the steering group will meet to consider applications and match exchanges and offers. It will award the CGU’s grants according to candidates’ needs (mainly flight tickets). 1st week of March: the list of selected applicants is shown at CGU website. The Compostela Secretariat willl communicate both home and host institutions of the steering group decision. Mobilities will take place from March till October (excluding July and August). Each participant and institution will fill in an evaluation form at the end of each visit and will submit it to the Compostela Group Secretariat. Mobilities will take place from March till October (excluding July and August). Each participant and institution will fill in an evaluation form at the end of each visit and will submit it to the Compostela Group Secretariat.

Financial Support Administrative Staff Mobility Programme CGU’s support: CGU’s support: The Compostela Group of Universities will support the programme during with an estimate amount of euros. The Compostela Group of Universities will support the programme during with an estimate amount of euros. Universities support: Universities support: Accommodation. During , some universities have also offered meals and local transport. Accommodation. During , some universities have also offered meals and local transport.