Presentation on theme: "Kick-off meeting Ayamonte, 17th and 18th October 2013."— Presentation transcript:
Kick-off meeting Ayamonte, 17th and 18th October 2013
Document templates available online: NA websites Username and password in service contract NAs’ and DML’s reminders of upcoming deadlines Filled in and submitted via the web; printed and posted to NA (check with NA for all additional required documentation)
Interim report: ◦ Submitted to NA by 30 th June 2014 Last eligible mobilities /activities: 31 st July 2015 Final report: ◦ Submitted to NA by 30 th September 2015
All partners to provide a short update before the last day of every month, with information about any activities carried out during the month (mobilities, dissemination, work on resources). Doing this will make it much easier to produce the interim and final reports.
Purpose ◦ Project follow-up by NA ◦ Self-assessment of partners Implications. NA aims to: ◦ Gain a better understanding of the project ◦ Review whether the project is delivering according to the specifications outlined in the original application and grant agreement ◦ Identify project’s strengths, weaknesses and difficulties ◦ Assist in finding solutions to the problems ◦ Monitor the number of mobilities carried out and their outcomes ◦ Find examples of good practices
Partners’ role, communication and task distribution Activities which have been carried out Results and outcomes of mobilities Integration of activities in the curricula of partner institutions Main thematic areas covered Problems and obstacles Mobility descriptions and evaluation Products generated Dissemination activities carried out Evaluation strategies and tools Project impact Content of partnership, including:
Bear in mind: ◦ Clearly outlined assessment plan ◦ Gathering of proof (on a monthly basis) ◦ Participation of all the team members in the production of report ◦ Clarity and precision of report text ◦ Tip - Ask someone not working on the project to read the text If you don’t submit the report, you will lose funding!
Part A: Refers to the joint partnership. ◦ Must be agreed on by all the partners ◦ Summary of project goals, partners’ roles, results ◦ Inclusion of all products generated Part B: Relevant to own institution o Quantitative data about local activities and mobilities o Proof of activities carried out, outcomes produced, and dissemination activities carried out
Valorisation of project results http://ec.europa.eu/dgs/education_culture/valorisation/ why_en.htm Problems and obstacles encountered Information about the mobilities (obligation to complete the forecasted mobilities as a minimum) Signed declaration (must provide original signatures)
Lump sum based on number of mobilities ◦ One mobility – one person travelling from their home country to another partner country and back: e.g. one member of staff and three learners go to the Spanish event, this is four mobilities. Additional mobilities can be done but no extra funding is received for this.
Payment of the grant ◦ Payment of 80% on signature of the grant agreement ◦ Payment of the final 20% following the receipt, evaluation and approval of the final report. Hard-copy evidence: each partner to keep: ◦ Boarding passes, train or bus tickets and meal receipts ◦ Certificates of attendance awarded by host institution ◦ Other expenses: Invoices to be kept for internal purposes only (check with your NA) All evidence must be kept for a period of 5 years after the end of the project. An On-The-Spot (OTS) check is a random check made during (called OTS Check During) or after (called OTS Audit After) the project.
Not filling in the report online Submitting the final report without original signatures Mobilities not being done effectively Products not being uploaded to EST